Costumed Interpretation Contract Bath

Costumed Interpretation Contract Bath

Bath and North East Somerset Council is seeking a supplier to provide a Costumed Interpretation Contract at the Roman Baths, Bath, commencing on 1.6.2016.

United Kingdom-Bath: Library, archives, museums and other cultural services

2016/S 040-065407

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Bath and North East Somerset Council
Guildhall, High Street
For the attention of: Mr Stephen Clews
BA1 5AW Bath
UNITED KINGDOM
Telephone: +44 1225477273
E-mail: stephen_clews@bathnes.gov.uk

Internet address(es):

General address of the contracting authority: https://www.bathnes.gov.uk

Address of the buyer profile: https://www.supplyingthesouthwest.org.uk

Electronic access to information: https://www.supplyingthesouthwest.org.uk

Electronic submission of tenders and requests to participate: https://www.supplyingthesouthwest.org.uk

Further information can be obtained from: Bath and North East Somerset Council
Guildhall, High Street
For the attention of: Mr Stephen Clews
BA1 5AW Bath
UNITED KINGDOM
Telephone: +44 1225477273
E-mail: stephen_clews@bathnes.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Bath and North East Somerset Council
Guildhall, High Street
For the attention of: Mr Stephen Clews
BA1 5AW Bath
UNITED KINGDOM
Telephone: +44 1225477273
E-mail: stephen_clews@bathnes.gov.uk

Tenders or requests to participate must be sent to: Bath and North East Somerset Council
Guildhall, High Street
For the attention of: Mr Stephen Clews
BA1 5AW Bath
UNITED KINGDOM
Telephone: +44 1225477273
E-mail: stephen_clews@bathnes.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Costumed Interpretation Service.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 26: Recreational, cultural and sporting services

NUTS code UKK12

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Bath and North East Somerset Council is seeking a supplier to provide a Costumed Interpretation Contract at the Roman Baths, Bath, commencing on 1.6.2016. Interpretation must be performed to a high standard and provided on a daily basis. The contractor will be responsible for sourcing costumes and props and for the recruitment, training and management of staff. The Roman Baths is visited by more than 1 000 000 people a year.

II.1.6)Common procurement vocabulary (CPV)

92500000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Costumed interpreters / actors for the Roman Baths.
The contract is initially for 3 years with an option to extend on an annual basis for a further 2 years. The following value range is indicative of 1 calendar year of the contract.
Estimated value excluding VAT:
Range: between 110 000 and 130 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 60 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As detailed in the Invitation to Tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed in the Invitation to Tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Where a consortium or other group of suppliers submits a bid, such consortia or group must nominate a lead organisation to deal with Bath and North East Somerset Council on all matters relating to the Contract. All consortium members or groups will be required to be jointly and serverally liable in respect to the obligations and liabilities relating to the Contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in the Invitation to Tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in the Invitation to Tender documents.
Minimum level(s) of standards possibly required: As detailed in the Invitation to Tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in the Invitation to Tender documents.
Minimum level(s) of standards possibly required:
As detailed in the Invitation to Tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

DN112648
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

1.4.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 1.4.2016 – 12:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 3-5 years from award of contract.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Council considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of supplier will be based solely on the criteria set out for the procurement and the contract will be awarded on the basis of the most economically advantageous tender. Tender responses shall be submitted in the format requested and include all documents as specified in the Invitation to Tender (ITT) which shall be submitted electronically using the ProContract e-tendering system by the due date noted in IV.3.4) above. Hard copy or emailed tender responses will not be accepted. The ITT and any associated documents are accessible at https://www.supplyingthesouthwest.org.uk. Search for opportunity reference no: DN112648. Please ensure that you allow plenty of time to upload your tender prior to the closing date and time. If you are uploading multiple documents, it is recommended that you zip them using WinZip or WinRAR. If you experience any technical difficulties please contact the Due North Technical Support Team on 0844 334 5204 (8:30 to 17:00 Monday to Friday, excluding English public holidays). or by email atswsupport@duenorth.com Potential service providers should note that the Council reserves the right to award all or only part of the services or to cancel the procurement at any stage and not award a contract.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

23.2.2016

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