Council Wide Doors and Windows Replacement

Council Wide Doors and Windows Replacement

The Council wishes to establish a Framework Agreement for Scottish Housing Quality Standard (SHQS) Council Wide Doors and Windows Replacement with a number of suitably qualified and experienced Suppliers.

UK-Paisley: Windows, doors and related items

2012/S 238-392039

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Renfrewshire Council
Renfrewshire House, Cotton Street
For the attention of: Annabel Travers
PA1 1JB Paisley
UNITED KINGDOM
Telephone: +44 1416187034

Internet address(es):

General address of the contracting authority: http://www.renfrewshire.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00400

Further information can be obtained from: Renfrewshire Council
Renfrewshire House, Cotton Street
For the attention of: Annabel Travers
PA1 1JB Paisley
UNITED KINGDOM
Telephone: +44 1416187034
Internet address: http://www.renfrewshire.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: www.publictendersscotland.publiccontractsscotland.gov.uk
www.publictendersscotland.publiccontractsscotland.gov.uk, www.publictendersscotland.publiccontractsscotland.gov.uk
Contact point(s): www.publictendersscotland.publiccontractsscotland.gov.uk
For the attention of: www.publictendersscotland.publiccontractsscotland.gov.uk
PA1 1JB www.publictendersscotland.publiccontractsscotland.gov.uk
UNITED KINGDOM
Telephone: +44 1416187034
Internet address: www.publictendersscotland.publiccontractsscotland.gov.uk

Tenders or requests to participate must be sent to: www.publictendersscotland.publiccontractsscotland.gov.uk
www.publictendersscotland.publiccontractsscotland.gov.uk, www.publictendersscotland.publiccontractsscotland.gov.uk
Contact point(s): www.publictendersscotland.publiccontractsscotland.gov.uk
For the attention of: www.publictendersscotland.publiccontractsscotland.gov.uk
PA1 1JB www.publictendersscotland.publiccontractsscotland.gov.uk
UNITED KINGDOM
Telephone: +44 1416187034
Internet address: www.publictendersscotland.publiccontractsscotland.gov.uk

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
SHQS Council Wide Doors and Windows Replacement.
II.1.2)Type of contract and location of works, place of delivery or of performance
Works
Realisation, by whatever means of work, corresponding to the requirements specified by the contracting authorities
Main site or location of works, place of delivery or of performance: Renfrewshire.
NUTS code UKM35
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 6
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 5 000 000 and 12 000 000 GBP

II.1.5)Short description of the contract or purchase(s)
The Council wishes to establish a Framework Agreement for Scottish Housing Quality Standard (SHQS) Council Wide Doors and Windows Replacement with a number of suitably qualified and experienced Suppliers. The Works Packages to be carried out under this Framework Agreementt shall encompass the construction works of door and window replacement to multi storey properties, tenements, maisonettes, deck access, four in a block and two storey houses to bring the properties up to SHQS compliance related to door and window replacement. In addition, some essential repairs to the underlying fabric of the buildings may be required, on an ad-hoc basis, as identified by the Council. It is intended that the programme will be executed under a number of separate phases (that is, separate contracts); the number of phases has still to be determined.
NOTE: The authority has indicated that they are using the PCS-Tender Module to carry out this procurement process. To access the PCS-Tender Module and record your interest in this notice please visit https://www.publictendersscotland.publiccontractsscotland.gov.uk

If you are not already registered with the PCS-Tender Module registration will be required.

II.1.6)Common procurement vocabulary (CPV)

44221000, 45421100, 45421130, 45211000, 45211100, 45453100

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
1. Provide safe and secure doors and windows.
2. Provide weather-tight housing stock and safe access and egress for residents and visitors.
3. Provide quality works, which will minimise or eliminate the need for future repair and maintenance works for the planned asset life and also maximise the asset life.
4. Enhance the appearance of the communities.
5. Complement the separate programme of internal upgrading works of kitchens, bathrooms and re-wiring works and external roof and render works (not included in this framework).
6. Complete the programme of works by no later than April 2015 to meet the requirements of Scottish Government.
Estimated value excluding VAT:
Range: between 5 000 000 and 12 000 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 2 Lot title: Window replacement and ancillary works

1)Short description
The Employer requires Suppliers to execute the construction works of door replacement to multi storey properties, tenements, maisonettes, deck access, four in a block and two storey houses to bring the properties up to SHQS compliance related to window replacement, which it is intended will be executed under a number of separate phases (that is, separate contracts); the number of phases has still to be determined.
2)Common procurement vocabulary (CPV)

45421100, 45421130, 44221000

3)Quantity or scope
The properties are Council wide and as such, there are not a specific number of properties to be included in the Framework.
Surveys have been done to the various properties, which have previously been identified as failing the standard. From these surveys, and budget permitting, it is expected that the following approximate number of windows will require to be replaced:
— around 9 500 windows.
Estimated value excluding VAT:
Range: between 5 000 000 and 12 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 1 Lot title: Door replacement and ancillary works
1)Short description
The Employer requires Suppliers to execute the construction works of door replacement to multi storey properties, tenements, maisonettes, deck access, four in a block and two storey houses to bring the properties up to SHQS compliance related to door replacement, which it is intended will be executed under a number of separate phases (that is, separate contracts); the number of phases has still to be determined.
2)Common procurement vocabulary (CPV)

45421100, 45421130, 44221000

3)Quantity or scope
The properties are Council wide and as such, there are not a specific number of properties to be included in the Framework.
Surveys have been done to the various properties, which have previously been identified as failing the standard. From these surveys, and budget permitting, it is expected that the following approximate number of doors will require to be replaced:
— Multi Storey Flat Entrance Doors – around 800 doors,
— Doors to tenements, deck access and maisonette type properties and other doors to multi storey buildings (other than flat entrance doors) – around 5 000 doors with around 700 door repairs.
Estimated value excluding VAT:
Range: between 5 000 000 and 12 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
None.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
All prices in the tender must be in Sterling (GBP). Payments will be made to the appointed contractor in Sterling (GBP), all as detailed within the tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
None preferred, however for entering into and performing the contract, Tenderers will require to form a legal entity recognised by Scots law. There is no preferred form of economic operator but each individual in any group is to be jointly and severally liable for the contract. In the event of an associated group of companies being successful, the Council will require each company to be jointly and severally liable for the satisfactory performance of the contract. This assurance will be required in writing before any contract can be awarded to such a group.
Tenderers will be required to confirm that none of the factors listed in Article 47 of Directive 2004/18/EC and Regulation 23 of the Public Contract (Scotland) Regulations 2012 are applicable to their organisation.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
— Tenderers must provide a statement of compliance with relevant statutory obligations. Tenderers will also be required to provide their up to date Equal Opportunity Policy.
— Tender Submissions must be sufficiently complete to enable a full and detailed evaluation of all components of the bid to be undertaken.
— Tenderers must confirm compliance or qualifications proposed must be deemed acceptable by the Council.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
Tenderers must evidence a good credit rating from a recognised credit reference agency and an annual turnover as noted below of at least:
— Tenderers bidding for Lot 1: GBP5.4M,
— Tenderers bidding for Lot 2: GBP4M.
In the event that a tenderer opts to bid for more than one lot, the minimum annual turnover stated for each lot will be added together to give a combined minimum annual turnover and it this figure that tenderers must evidence,
If bidding for Multiple Lots the turnover to be evidenced must equate to the collective turnover for all lots for which you wish to be considered.
The Council will use Dunn and Bradstreet to assist in its determination of the organisations financial status and risk and will require that all tenderers evidence the equivalent Failure Score 35 or above to pass this stage of the bid selection evaluation.
It is recommended that candidates review their own Dunn and Bradstreet Failure Score in advance of submitting their tender submission. If following this review Tenderers consider that the Dunn and Bradstreet Failure Score does not reflect their current financial status, details of this must be provided within the Tender Submission, complete with evidence of a good credit reference agency rating (the equivalent of Dunn and Bradstreet Failure Score 35) from a recognised credit referencing agency. The Council will review any such information as part of the evaluation of the Tenderers financial status.
Where the Tenderer is under no obligation to publish accounts and therefore does not have a Dunn and Bradstreet Failure Score or equivalent rating, they must provide their audited financial accounts as part of their Tender Submission in order that the Council may assess these to determine the suitability of the Tenderer to undertake a contract or contracts of this size. This assessment will consider whether or not the Tenderers annual turnover meets the minimum turnover levels stated above and whether or not there is any significant financial risk identified.
Where a consortium bid is received, the Dunn and Bradstreet Risk Failure Score of each consortium member shall be assessed however the collective annual turnover of all consortium members will be utilised in the assessment of annual turnover.
Where the Tenderer is a subsidiary of a group but is applying as a company and fails to meet the minimum financial turnover requirements or minimum Dunn and Bradstreet Failure Score (or equivalent) as a company, a parent company guarantee will be required to allow progression to stage two of the evaluation. The parent company must meet the minimum financial requirements as assessed by the Council. If a parent company guarantee is required, the parent company must provide confirmation of agreement to the provision of a parent company guarantee. The parent company guarantee will be in the form provided in the Tender Documentation.
Where the Tenderer intends to sub-contract more than 25% of any contract value to a single sub-contractor, a Dunn and Bradstreet Failure Score assessment will be carried out on the sub-contractor. The Council reserve the right to request one copy of all sub-contractors last 2 years audited accounts and details of significant changes since the last year end. The Council also reserve the right to reject the use of sub-contractors in relation to the contract where they fail to meet the Council’s minimum financial criteria for consideration.
Tenderers must evidence the under-noted insurance provision being place or provide confirmation that in the event of success in the tender process, the under-noted insurance provision will be put in place:
— Employers Liability – GBP5m,
— Third Party/Product Insurance to a minimum indemnity of GBP5m,
— Contractors All Risks – GBP5M,
— Professional Indemnity – as appropriate to the Package Order and to a minimum indemnity limit of GBP500K,
— Third Party Motor Insurance – minimum indemnity GBP5M.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
(2) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco-Management and Audit Scheme (EMAS); or the European standard BS EN ISO 14001.
(3) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.
(4) Certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
(5) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided
(6) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures;
(7) A statement of the candidate’s technical facilities; measures for ensuring quality; and their study and research facilities;
(8) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(9) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.
(10) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.
(11) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.
— Tenderers must provide an example programme from a relevant and similar project completed wihtin the last 5 years.
— Tenderers must evidence robust health and safety policies and processes in operation. Tenderers will also be required to provide their up to date, signed Health & Safety Policy.
— Tenderers must evidence of commitment to quality through evidencing the number and type of defects remaining on handover for any one project (signed by the Employer’s appointed representative; that is, Contract Administrator, etc.). The referenced project must correspond with a project referenced within “Experience and Track Record” below.
— Tenderers must evidence a comprehensive methodology and approach to dealing with client complaints including escalation procedures.
— Responses must include an organisation chart showing number and disciplines of all personnel.
— Tenderers must evidence 5 relevant similar projects that they have COMPLETED within the last 5 years. Evidence must include: Written references for two of these projects and referee contact details for the remaining 3 projects.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price.. Weighting 60

2. Proposals for engaging with the Client and Tenants to ensure satisfaction at all stages of the works.. Weighting 8

3. Methodology and approach to ensuring that a high quality finish is delivered within programme including sequencing, programming, overcoming any constraints identified and critical success factors.. Weighting 20

4. Proposed methodology to ensure adequate management of the supply chain.. Weighting 4

5. Approach to minimising the environmental impact of construction by reducing waste and recovering material.. Weighting 4

6. Approach to maximising opportunities to deliver wider community benefits.. Weighting 4

IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
RC1212_712_(ITT1199).
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 29.1.2013
IV.3.4)Time limit for receipt of tenders or requests to participate
29.1.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 5 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 29.1.2013 – 12:00
Place:

Renfrewshire House; Cotton Street; Paisley; PA1 1JB.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Any persons as authorised by the Director of Finance and Corporate Services.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
This procurement exercise is being carried out utilising electronic means.
It is estimated that the tender documents will be available for download on or around 6th December 2012 on the Public Tenders Scotland portal. This date is approximate and is subject to change. You must register your company’s details on the tender portal to download the tender documentation. The website address for the portal for downloading the e-tender documents is: https://www.publictendersscotland.publiccontractsscotland.gov.uk

Please note that any framework agreement awarded as a result of the tender will be subject to Scots Law and the exclusive jurisdiction of the Scottish Courts.
(SC Ref: 246857).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:7.12.2012

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