Counselling Service Tender – Bath and North East Somerset

Counselling Service Tender – Bath and North East Somerset

NHS Bath and North East Somerset Clinical Commissioning Group is seeking to commission an independent and confidential counselling service for children and young people.

United Kingdom-Bath: Health and social work services

2019/S 086-206720

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

NHS Bath and North East Somerset Clinical Commissioning Group
St Martins Hospital, Clara Cross Lane
Bath
BA2 5RP
United Kingdom
Contact person: Katie Luscombe
E-mail: katie.luscombe@nhs.net
NUTS code: UKK12
Internet address(es):Main address: http://www.bathandnortheastsomersetccg.nhs.uk/

Address of the buyer profile: https://in-tendhost.co.uk/scwcsu/aspx/Home

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/scwcsu/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/scwcsu/aspx/Home
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Health

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Counselling Provision for Children and Young People in Bath and North East Somerset

Reference number: PR003423

II.1.2)Main CPV code

85000000

II.1.3)Type of contract

Services

II.1.4)Short description:

NHS Bath and North East Somerset Clinical Commissioning Group is seeking to commission an independent and confidential counselling service for children and young people in Bath and North East Somerset.

This service is split into 3 lots so as to provide maximum flexibility to both the Commissioner and the Bidders. Bidders may bid for any combination of the lots they wish. Please refer to the invitation to tender for further information.

The initial contract terms will be for 5 years with an option to extend for any period(s) up to a maximum of a further 2 years, as defined and at the sole discretion of the commissioner. The services are scheduled to commence on 1.9.2019.

The commissioners have a total budget for all lots of 161 600 GBP per annum. The split of the financial envelope by lot is detailed in full in the invitation to tender.

This procurement is being carried out by NHS South, Central and West Commissioning Support Unit (SCW) on behalf of the commissioner.

II.1.5)Estimated total value

Value excluding VAT: 1 131 200.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Counselling Provision for Children and Young People in Bath and North East Somerset — School Based Counsellors Area 1

Lot No: 1

II.2.2)Additional CPV code(s)

85312300
85312320
85323000

II.2.3)Place of performance

NUTS code: UKK12

II.2.4)Description of the procurement:

NHS Bath and North East Somerset Clinical Commissioning Group is seeking to commission an independent and confidential counselling service for children and young people in Bath and North East Somerset.

This service is split into 3 lots so as to provide maximum flexibility to both the commissioner and the bidders.

The initial contract terms will be for 5 years with an option to extend for any period(s) up to a maximum of a further 2 years, as defined and at the sole discretion of the Commissioner. The services are scheduled to commence on 1.9.2019.

School Based Counsellors — Area 1.

The counselling service will provide for pupils attending the following secondary schools: Beechen Cliff Academy, Broadlands Academy, Chew Valley Academy, Hayesfield Girl’s School, Oldfield Academy, St Marks Church of England School and Wellsway Academy, who need supportive counselling as a single intervention for the assessment and treatment of emotional distress.

The commissioner has a total budget for lot 1 of 58 800 GBP per contract year, totalling 294 000 GBP for the initial 5 year contract.

The financial envelope for the school based provision (lots 1 and 2) is provided in part by the individual schools that will be receiving the service. Where an individual school does not agree to provide their percentage of the financial envelope, the provider will be notified and the individual school will not receive the service. This will not affect the provision of other schools within this lot. The individual school will then be removed from the lot for that academic year and payments to the provider will be adjusted accordingly. For the avoidance of doubt this means the provider will be paid nothing for the withdrawn school.

12 schools and both Alternative Education providers contributed to the school based counselling provision during the 2018/19 academic year. A thirteenth school has confirmed its intention to make the necessary financial contribution for the 19/20 academic year. The counselling provider will be expected to invoice individual schools directly for their contribution towards the service.

This procurement is being carried out by NHS South, Central and West Commissioning Support Unit (SCW) on behalf of the commissioner.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 411 600.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84
This contract is subject to renewal: yes
Description of renewals:

The contracts will be for an initial term of 5 years, with an option to extend for any period up to a further 2 years, as defined and at the sole discretion of the commissioner. Services are scheduled to commence on 1.9.2019.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Counselling Provision for Children and Young People in Bath and North East Somerset — School Based Counsellors Area 2

Lot No: 2

II.2.2)Additional CPV code(s)

85312300
85312320
85323000

II.2.3)Place of performance

NUTS code: UKK12

II.2.4)Description of the procurement:

NHS Bath and North East Somerset Clinical Commissioning Group is seeking to commission an independent and confidential counselling service for children and young people in Bath and North East Somerset.

This service is split into 3 lots so as to provide maximum flexibility to both the commissioner and the bidders.

The initial contract terms will be for 5 years with an option to extend for any period(s) up to a maximum of a further 2 years, as defined and at the sole discretion of the commissioner. The services are scheduled to commence on 1.9.2019.

School Based Counsellors — Area 2.

The counselling service will provide for pupils attending the following secondary schools: Fosseway Academy, Norton Hill Academy, Ralph Allen Academy, Somervale Academy, St Gregory’s Catholic School, Writhlington Academy and alternative education providers Catch22 and Learn@MAT, who need supportive counselling as a single intervention for the assessment and treatment of emotional distress.

The commissioner has a total budget for lot 2 of 58 800 GBP per contract year, totalling 294 000 GBP for the initial 5 year contract.

The financial envelope for the school based provision (Lots 1 and 2) is provided in part by the individual schools that will be receiving the service. Where an individual school does not agree to provide their percentage of the financial envelope, the provider will be notified and the individual school will not receive the service. This will not affect the provision of other schools within this lot. The individual school will then be removed from the lot for that academic year and payments to the provider will be adjusted accordingly. For the avoidance of doubt this means the provider will be paid nothing for the withdrawn school.

12 schools and both Alternative Education providers contributed to the school based counselling provision during the 2018/19 academic year. A 13th school has confirmed its intention to make the necessary financial contribution for the 19/20 academic year. The counselling provider will be expected to invoice individual schools directly for their contribution towards the service.

This procurement is being carried out by NHS South, Central and West Commissioning Support Unit (SCW) on behalf of the Commissioner.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 411 600.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84
This contract is subject to renewal: yes
Description of renewals:

The contracts will be for an initial term of 5 years, with an option to extend for any period up to a further 2 years, as defined and at the sole discretion of the commissioner. Services are scheduled to commence on 1.9.2019.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Counselling Provision for Children and Young People in Bath and North East Somerset — Community Based Counsellors

Lot No: 3

II.2.2)Additional CPV code(s)

85312300
85312320
85323000

II.2.3)Place of performance

NUTS code: UKK12

II.2.4)Description of the procurement:

NHS Bath and North East Somerset Clinical Commissioning Group is seeking to commission an independent and confidential counselling service for children and young people in Bath and North East Somerset.

This service is split into 3 lots so as to provide maximum flexibility to both the commissioner and the bidders.

The initial contract terms will be for 5 years with an option to extend for any period(s) up to a maximum of a further 2 years, as defined and at the sole discretion of the commissioner. The services are scheduled to commence on 1.9.2019.

Community Based Counsellors:

The counselling service will provide for children and young people living in the North East Somerset area who need supportive counselling as a single intervention for the assessment and treatment of emotional distress. At least 2 different geographical venues are required.

The commissioner has a total budget for lot 3 of 44 000 GBP per contract year, totalling 220 000 GBP for the initial 5 year contract.

This procurement is being carried out by NHS South, Central and West Commissioning Support Unit (SCW) on behalf of the commissioner.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 308 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84
This contract is subject to renewal: yes
Description of renewals:

The contracts will be for an initial term of 5 years, with an option to extend for any period up to a further 2 years, as defined and at the sole discretion of the commissioner. Services are scheduled to commence on 1.9.2019.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 06/06/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 06/06/2019
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

The contracts will be for an initial term of 5 years, with an option to extend for any period up to a further 2 years, as defined and at the sole discretion of the commissioner. Services are scheduled to commence on 1.9.2019.

VI.2)Information about electronic workflows

VI.3)Additional information:

Interested providers will be able to view this notice via the “current tenders” list on the e-procurement portal (In-tend). https://in-tendhost.co.uk/scwcsu/aspx/Home

In order to submit a bid, you will need to register on the e-procurement portal and “express an interest” and then complete all necessary questions as specified within the documents.

On registration, please include at least 2 contacts to allow for access to the portal in times of absence.

The services are healthcare services falling within Schedule 3 to the Public Contracts Regulations 2015 (“the Regulations”) which are not subject to the full regime of the Regulations, but is instead governed by the “Light Touch Regime” contained within Chapter 3, Section 7 of the Regulations (Regulations 74 to 77).

The tendering process will be conducted in accordance with the requirements and flexibilities provided by Articles 74 to 76 of the Directive, and Regulations 74 to 76 of the Regulations. The Authority will run a transparent tender process, treating all bidders equally. For the avoidance of doubt, the Authority will not be bound by the regulations or the treaty on the functioning of the European Union or any other regulations or legislation except for the specific parts or circumstances that apply to the procurement of these services.

Neither the inclusion of a bidder selection stage, nor the use of any language or terms found in the Directive or Regulations, nor the description of the procedure voluntarily adopted by the Authority (“Open”, “Restricted”, “Competitive Procedure with Negotiation”, “Competitive Dialogue” or any other description), nor any other indication, shall be taken to mean that the Authority intends to hold itself bound by the Directive or Regulations, save by the provisions applicable to services coming within the scope of Annex XIV of the Directive/Schedule 3 of the Regulations.

The Contracting Authority intends to voluntarily observe the award decision notices provisions and 10 day standstill period described in Regulation 86 of the Regulations. Unsuccessful bidders will receive scores and reasons for the decision, including the characteristics and relative advantages of the winning bid and the reasons why the bidder/application was unsuccessful. Deadline for lodging of appeals should be in accordance with Regulation 87 and Regulation 91 of the regulations.

VI.4)Procedures for review

VI.4.1)Review body

NHS Bath and North East Somerset Clinical Commissioning Group
St. Martin’s Hospital, Clara Cross Ln, Trust HQ
Bath
BA2 5RP
United KingdomInternet address: http://www.bathandnortheastsomersetccg.nhs.uk/
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

As described in VI.3), deadline for lodging of appeals should be in accordance with Regulation 87 and Regulation 91 of the 2015 Regulations.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

30/04/2019

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