Courier Services Contract Cambridgeshire

The contract will cover the provision of a Logistics Service to collect samples (and deliver associated consumables and other relevant items).

United Kingdom-Cambridge: Courier services

2016/S 033-053703

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Cambridge University Hospitals NHS Foundation Trust
Hills Rd
Contact point(s): The Pathology Partnership
For the attention of: Bryant Fiona
CB2 0QQ Cambridge
UNITED KINGDOM
Telephone: +44 1223632902
E-mail: f.bryant@nhs.net

Internet address(es):

General address of the contracting authority: www.cuh.org.uk

Address of the buyer profile: www.thepathologypartnership.info

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

The Ipswich Hospital NHS Trust
Heath Road
IP4 5PD Ipswich
UNITED KINGDOM

East and North Hertfordshire NHS Trust
Lister Hospital, Coreys Mill Lane
SG1 4AB Stevenage
UNITED KINGDOM

Colchester Hospital University NHS Foundation Trust
Turner Road
CO4 5JL Colchester
UNITED KINGDOM

West Suffolk Hospital NHS Trust
Hardwick Lane
IP33 2QZ Bury St Edmunds
UNITED KINGDOM

Hinchingbrooke Health Care NHS Trust
Hinchingbrooke Hospital, Hinchingbrooke Park
PE29 6NT Huntingdon
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Managed Pathology Logistics Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 2: Land transport services [2], including armoured car services, and courier services, except transport of mail
Main site or location of works, place of delivery or of performance: Ipswich, Colchester, Bury St Edmunds.
NUTS code UK,UKJ,UKH

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Cambridge University Hospitals NHS Foundation Trust is hosting TPP (The Pathology Partnership) a pathology joint venture.
The contract will cover the provision of a Logistics Service to collect samples (and deliver associated consumables and other relevant items) from test sites including GP practices, Health clinics and other Hospitals and deliver them back to the Hub Laboratories.

Please see: http://www.thepathologypartnership.info for more information.

II.1.6)Common procurement vocabulary (CPV)

64120000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Managed Pathology Logistics for pick-up sites historically linked to Ipswich Hospitals NHS Trust

1)Short description

The contract will cover the provision of a Logistics Service to collect samples (and deliver associated consumables and other relevant items) from test sites including GP practices, Health clinics and other Hospitals that were historically linked to the testing service provided by the Ipswich Hospitals NHS Trust. The service will include the pick-up and these sites (approximately 70-90 collections per day) and the delivery and deliver them back to the Hub Laboratories at The Ipswich Hospital NHS Trust.

2)Common procurement vocabulary (CPV)

64120000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 24 (from the award of the contract)

5)Additional information about lots

Lot No: 2 Lot title: Managed Pathology Logistics for pick-up sites historically linked to Pick-up sites historically linked to Colchester University Hospitals NHS Foundation Trust

1)Short description

The contract will cover the provision of a Logistics Service to collect samples (and deliver associated consumables and other relevant items) from test sites including GP practices, Health clinics and other Hospitals that were historically linked to the testing service provided by Colchester University Hospitals NHS Foundation Trust. The service will include the pick-up and these sites (approximately 100 collections per day) and the delivery and deliver them back to the Hub Laboratories at The Ipswich Hospital NHS Trust.

2)Common procurement vocabulary (CPV)

64120000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 24 (from the award of the contract)

5)Additional information about lots

Lot No: 3 Lot title: Managed Pathology Logistics for pick-up sites historically linked to Pick-up sites historically linked to West Suffolk NHS Foundation Trust

1)Short description

The contract will cover the provision of a Logistics Service to collect samples (and deliver associated consumables and other relevant items) from test sites including GP practices, Health clinics and other Hospitals that were historically linked to the testing service provided by West Suffolk NHS Foundation Trust. The service will include the pick-up and these sites (approximately 60 collections per day) and the delivery and deliver them back to the Hub Laboratories at The Ipswich Hospital NHS Trust.

2)Common procurement vocabulary (CPV)

64120000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once) — Browse to the eSourcing Portal: https://eoecph.bravosolution.co.uk and click the link to register — Accept the terms and conditions and click ‘continue’ — Enter your correct business and user details — Note the username you chose and click ‘Save’ when complete — You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender — Login to the portal with the username/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link (these are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page (this is a secure area reserved for your projects only) – You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box. 3. Responding to the tender. — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT — There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met: In accordance the Public Contracts Regulations 2015.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Information and formalities necessary for evaluating if the requirements are met: In accordance the Public Contracts Regulations 2015.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 1: and maximum number 3
Objective criteria for choosing the limited number of candidates: We will award in the best value interest of the The Pathology Partnership on a total cost of ownership basis across the whole network.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 25.3.2016 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

28.3.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Cambridge University Hospitals NHS Foundation Trust
Hills Road
CB2 0QQ Cambridge
UNITED KINGDOM
Internet address: www.cuh.org.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Precise information on deadline(s) for lodging appeals: The Trust will incorporate a standstill period at the point the decision regarding the award of the contract is communicated to tenderers. The standstill period shall be in accordance with the Public Contracts Regulations 2015.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

15.2.2016