Courier Services Contract Glasgow

Courier Services Contract Glasgow

The board requires a courier service to deliver packages including bloods and samples.

United Kingdom-Glasgow: Courier services

2019/S 030-067393

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

NHS Greater Glasgow and Clyde
Procurement Department, Glasgow Royal Infirmary, 84 Castle Street
Glasgow
G4 0SF
United Kingdom
Contact person: Marie Slaven
Telephone: +44 1412118790
E-mail: marie.slaven@ggc.scot.nhs.uk
NUTS code: UKM82

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publictendersscotland.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Health

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Courier Services

Reference number: GGC0594-19

II.1.2)Main CPV code

64120000

II.1.3)Type of contract

Services

II.1.4)Short description:

The board requires a courier service to deliver packages including bloods and samples. This contract is distinguishable by features such as speed, security, tracking, signature and specialisation.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

64120000

II.2.3)Place of performance

NUTS code: UKM82
Main site or place of performance:

NHS Greater Glasgow and Clyde

II.2.4)Description of the procurement:

To provide an efficient and reliable courier service of circa 30 000 transactions per annum. This figure is for indication only and are not binding on NHS GG&C. The figure is split between scheduled pick ups and ad hoc requirements.

Availability, punctuality and reliability of the services are essential to this contract.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical / Weighting: 40
Cost criterion – Name: Commercial / Weighting: 60
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

3 x 12 month extension options.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

The number of Companies shortlisted for Invitation to Tender (ITT) will be limited to 5. Responses will be scored based on the criteria set out in section III below and the successful bidders details will then be passed to Greater Glasgow Organised Crime Interventions, Police Scotland, for further vetting. Bidders must obtain a score of at least 80 % in the ESPD scored questions to be eligible for shortlisting.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

List and brief description of conditions:

All Economic Operators (EO’s) must complete the European Single Procurement Document (ESPD) via the Public Contracts Scotland -Tender (PCST) Portal Link. EO’s must read the ESPD in conjunction with all of the sections set out below. Failure to provide information will exclude EO’s from participation in the tender.

With reference to section 3A of the ESPD and, in line with our SOC Protocol, EO’s must complete the shareholder information form which can be uploaded from the attachments area on PCST. The health board shall verify all responses by providing copies of all information received to Greater Glasgow Serious Organised Crime Interventions, Police Scotland, who will undertake criminal history conviction checks on all those individuals identified above. To assist in verification process, organisations must provide the information requested in respect of each individual who falls within any one or more of the categories detailed in the form. This is a pass/fail question. Any EO’s who fail will be excluded from participation in the tender.

With reference to section 3A of the ESPD and in line with our SOC protocol, EO’s must complete the declaration of non involvement in serious organised crime form which can be uploaded from the attachments area on PCST. The health board shall verify all responses by providing copies of all information submitted to the Greater Glasgow Serious Organised Crime Interventions, Police Scotland, who will undertake criminal history conviction checks on all those individuals identified. To assist in such verification process, organisations must provide the information requested in respect of each individual who falls within any one or more of the categories detailed on the form. This is a pass/fail question. Any EO’s which fail will be excluded from participation in the tender.

With reference to ESPD question 4A.2, EO’s are required to confirm that they are members of the National Courier and Dispatch Association (or equivalent). This is a Pass/fail question. Any EO’s which fail will be excluded from participation in the tender.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

With reference to ESPD question 4B.6 — NHSGG&C will use its financial evaluation matrix which can be uploaded from the attachments area on PCST to assess the financial stability of EO’s. EO’s should complete the evaluation matrix spread sheet included in the tender documents and confirm they meet the minimum requirement score. EO’s with a Score of 50 and above will be deemed to have evidenced satisfactory financial stability. This is a pass/fail question. Any EO’s which fail will be excluded from participation in the tender.

With reference to ESPD question 4B.6 and in line with our SOC protocol, tenderers must provide one copy of the organisations fully audited accounts and the accounts of the group (if applicable) for the last 3 financial years, together with details of any significant changes since the last year-end. The accounts should be in English and in UK sterling. If the original documents are not in English, please provide copies of the originals and a certified translation into English. If the sums in the accounts are not expressed in UK Sterling, please provide copies of the originals and a UK Sterling rate equivalent copy utilising the “pound buys” exchange rate applicable on date of contract advert. The auditors must certify the equivalent copy accounts. The original accounts should have been signed and dated by directors and auditors or marked as draft. If a tenderer is exempt to this requirement under the Companies Act 2006, or under The Charities Accounts (Scotland) Regulations 2006, then 3 years unaudited accounts should be provided together with a statement from your principle banker as detailed below. This is a pass/fail question. Any EO failing this will be excluded from participation in the tender.

Should an EO wish the financial information from their parent company or Group to be taken into consideration, then a parent company guarantee must be completed and returned. If a duly signed parent company guarantee in this form is not included in the response, the financial information of the organisation submitting the questionnaire will be assessed.

Please see the following link to parent company guarantee template:

http://library.nhsggc.org.uk/mediaAssets/Procurement/Parent%20Company%20Guarantee.doc

With reference to ESPD question 4B.6 and in line with our SOC Protocol, bank details must be provided on a Company Letterhead. This is a pass/fail question. Any EO failing to provide this will be excluded from participation in the tender.

With reference to ESPD question 4B.6 and in line with our SOC Protocol, appropriate statements must be provided from your principle bankers providing information as to funding and cash flow capacity to undertake the Contract. This is a pass/fail question. Any EO’s which fail to provide this will be excluded from participation in the tender.

Minimum level(s) of standards possibly required:

With reference to ESPD question 4B5.1 EO’s must hold and evidence employer’s (compulsory) liability insurance = 5 000 000 GBP. If EO’s do not currently have this level of insurance, they must agree to put it in place prior to Contract Commencement. This is a pass/fail question. Any EO’s who fail will be excluded from participation in the tender.

With reference to ESPD question 4B.5.2 EO’s must hold and evidence public liability insurance = 10 000 000 GBP. If EO’s do not currently have this level of insurance they must agree to put it in place prior to contract commencement. This is a pass/fail question. Any EO’s who fail will be excluded from participation in the tender.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

With reference to ESPD question 4C.1.2 EO’s are required to provide either examples that demonstrate they have the relevant experience to deliver the services. Examples must be from within the last three (3) years. Bidders must provide details of four (4) instances of the organisation’s experience in delivering services similar to those described. (If applicable, the health board would prefer these similar services to be related to a contract undertaken by the consortium of leading company and their sub-contractor(s). In addition, please attach referees for the examples used in this question, or if the EO is relatively new to the market then a list of all contracts provided of a similar nature to those described since commencement of trading should be provided. All of the contracts must be clearly listed included relevant referees to be contacted. If EO’s do not provide four (4) examples of experience or references, or the list of Contracts and referees, this will be a non-compliant request to participate and the submission will excluded from participation in the tender. This is a scored question with a weighting of 35 %

With reference to ESPD question 4C.3 please provide details of your current contingency plans including winter operational activity to ensure continuity of service. This is a scored question with a weighting of 15 %

With reference to ESPD question 4C.8.1 Please provide details on how many vehicles were allocated to your previous contracts? How many journeys were there and how many drivers were used to facilitate these? The number of pick up and drop off points and the range of postcodes served in contracts? Please answer question using the examples provided in 4C.1.2. This is a scored question with a weighting of 30 %

With reference to ESPD question 4C.9 please provide details of IT and Software systems in place to service current contracts? This can include, but not limited to, Call Centre Booking Systems, Customer Booking Websites, Customer Booking Apps and Android Apps. This is a scored question with a weighting of 20 %.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 15/03/2019
Local time: 13:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 03/06/2019

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Contract term is 12 months with 3 x 12 month extension options.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

This is a sector identified at risk of infiltration by Serious Organised Crime (SOC) by the Greater Glasgow Serious Organised Crime Interventions, Police Scotland and, as such, mitigating actions will be required as part of this Procurement process. The procurement of the renal patient transport service will follow the Procurement Department’s SOC mitigation protocol. EO’s seeking to participate must provide the information required in this notice which will be pre-vetted by Greater Glasgow Serious Organised Crime Interventions, Police Scotland and NHSGG&C Procurement Team. This information must be attached on PCST within the ESPD general attachment section.

Failure to supply required information will prevent the EO from proceeding to the tender.

The Contracting Authority does not intend to include a sub-contract clause in this contract for the following reason: as this contract involves a business sector at risk of SOC infiltration, sub contracting is not allowed without the prior express agreement of NHSGG&C. Any sub-contractor will be required to be pre-vetted by the Greater Glasgow Serious Organised Crime Interventions unit of Police Scotland.

The buyer is using PCS-Tender to conduct this PQQ exercise. The project code is 12735. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

NHSGG&C will adopt our “Health Through Employment Targeted Recruitment and Training” Community Benefit Clause. Documentation will be included in our tender.

(SC Ref:570238)

VI.4)Procedures for review

VI.4.1)Review body

NHS Greater Glasgow and Clyde
Procurement Department, Glasgow Royal Infirmary, 84 Castle Street
Glasgow
G4 0SF
United Kingdom
Telephone: +44 1412118794Internet address: http://www.nhsggc.org.uk/
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

08/02/2019

Enjoyed this post? Share it!