Courier Services for Government Procurement Service

Courier Services for Government Procurement Service

Government Courier Services. On behalf of Government Procurement Service, HM Revenue & Customs (HMRC) are conducting a procurement exercise to establish a pan government Framework Agreement for use by the UK public sector bodies, which include Central Government Departments and their Arm’s Length Bodies and Agencies, Non Departmental Public Bodies, NHS Bodies and Local Authorities.

UK-Liverpool: courier services

2012/S 150-251371

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Government Procurement Service
9th Floor, The Capital
L3 9PP Liverpool
UNITED KINGDOM

Internet address(es):

General address of the contracting authority: www.buyingsolutions.gov.uk

Address of the buyer profile: https://gpsesourcing.cabinetoffice.uk

Further information can be obtained from: HM Revenue & Customs
Commmercial Directorate, 5W Ralli Quays
For the attention of: Mike Kellythorn
M60 9LA Salford
UNITED KINGDOM
Telephone: +44 1618270384
E-mail: michael.kellythorn@hmrc.gsi.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: HM Revenue & Customs
Commmercial Directorate, 5W Ralli Quays
For the attention of: Ken Webster
M60 9LA Salford
UNITED KINGDOM
Telephone: +44 1618270384
E-mail: ken.webster@hmrc.gsi.gov.uk

Tenders or requests to participate must be sent to: HM Revenue & Customs
Commmercial Directorate, 5W Ralli Quays
Contact point(s): eProcurement Team
M60 9LA Salford
UNITED KINGDOM
Telephone: +44 1618270418
E-mail: e.procurement@hmrc.gsi.gov.uk

I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
Other: Public Procurement
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

HM Revenue & Customs
5th Floor, Ralli Quays
M60 9LA Salford
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Government Courier Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 2: Land transport services [2], including armoured car services, and courier services, except transport of mail
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
Duration of the framework agreement

Duration in months: 36
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 30 000 000 and 150 000 000 GBP

II.1.5)Short description of the contract or purchase(s)
Courier services. Post and courier services. Parcel transport services. Multi-modal courier services. Postal services. On behalf of Government Procurement Service (GPS), HM Revenue & Customs (HMRC) are conducting a procurement exercise to establish a pan government Framework Agreement for use by the UK public sector bodies identified at VI.3 (and any future successors to these Contracting Bodies), which include Central Government Departments and their Arm’s Length Bodies and Agencies, Non Departmental Public Bodies, NHS Bodies and Local Authorities. The Authority is seeking suppliers who can provide a Courier type service in respect of the following Lots:
Lot 1, Same Day – National;
Lot 2, Next Day;
Lot 3, International;
Lot 4, Dangerous/Hazardous Goods;
Lot 5, Secure Services (including Cash);
Lot 6, Mail Screening and.
Lot 7, Same Day – Regional.
No level of usage is suggested or guaranteed: level of use will depend on Contracting Bodies within the individual Lots Scope.
II.1.6)Common procurement vocabulary (CPV)

64120000, 64100000, 60161000, 64121000, 64110000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The Authority has identified that a number of Public Sector Bodies have a need for Courier type services associated with the movement of various, including security screened, consignment types to addresses across the UK and potentially abroad.
This “Open” procurement exercise is intended to establish a Framework Agreement with multiple service providers. The Framework period is anticipated to commence January 2013 and will be for an initial term of 36 months, with the option to extend for a further 12 months.
The pre-tender engagement activity has indicated that Public Sector Bodies will make use of the Framework Services subject to tenderers providing highly competitive rates as part of their tender response.
The Framework Agreement will provide Government Courier Services across 7 (seven) Lots, which are outlined in the sections below: “Information about lots”.
Estimated value excluding VAT:
Range: between 30 000 000 and 150 000 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: The Framework period is anticipated to commence January 2013 and will be for an initial term of 36 months, with the option to extend for a further 12 months.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Same Day – National

1)Short description
For the provision of a National ‘Same Day’ service, the Supplier must be able to, on request, provide a variety of vehicle types and sizes suitable for the collection of various consignment types for delivery to addresses within the UK.
2)Common procurement vocabulary (CPV)

64120000, 64100000, 64121000, 60161000, 64110000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Next Day
1)Short description
For the provision of a Next Day service, the Supplier must be able to collect consignments from and make deliveries to addresses within the UK as directed by a Client.
2)Common procurement vocabulary (CPV)

64120000, 64100000, 64121000, 60161000, 64110000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: International
1)Short description
For the provision of an International service, the Supplier must be able to collect various consignment types from within the UK and facilitate delivery to addresses within the, EU, Non EU and the Rest of the World using its own resources or those of a partner organisation(s).
In addition, the Supplier may be required to facilitate the collection of various consignment types from within the EU, Non EU and the Rest of the World using its own resources or those of a partner organisation(s) and deliver to addresses within the UK.
2)Common procurement vocabulary (CPV)

64120000, 64100000, 64121000, 60161000, 64110000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Dangerous/Hazardous Goods
1)Short description
For the provision of a Dangerous/Hazardous Goods service, the Supplier must be able to collect Dangerous/Hazardous consignments from within the UK and deliver to addresses within the UK.
On occasions the client may require deliveries to EU, Non-EU and the Rest of the World, which the supplier must be able to facilitate using its own resources or those of a partner organisation(s).
In addition, the Supplier, with the assistance of partner organisations, may be required to collect Dangerous/Hazardous consignments from within the EU, Non EU and the Rest of the World and deliver to addresses within the UK.
2)Common procurement vocabulary (CPV)

64120000, 64100000, 64121000, 64110000, 60161000, 90520000

3)Quantity or scope
Lot 4 has been split into 9 sub-lots which mirror the 9 Hazardous Material classes as defined by the United Nations: Explosives, Gases, Flammable Liquids, Flammable Solids, Oxidising Agents and Organic Peroxides, Toxic and Infectious Substances, Radioactive Substances, Corrosive Substances, and Miscellaneous.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Secure Services (including Cash)
1)Short description
For the provision of a Secure Service, the Supplier must be able to collect Secure consignments from and deliver to addresses within the UK, EU, Non-EU and the Rest of the World.
2)Common procurement vocabulary (CPV)

64120000, 64100000, 64121000, 64110000, 60161000, 79710000

3)Quantity or scope
Lot 5 has been split into 5 sub-lots which are as follows: Valuable Goods, Restricted Goods, Seized Goods, Documents, and Cash.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Mail Screening
1)Short description
For the provision of a Mail Screening Service, Suppliers must be able to screen consignment and mail types for hazardous items and materials. This service should be performed in a safe and secure off-site facility prior to final delivery.
2)Common procurement vocabulary (CPV)

64120000, 64121000, 64100000, 64110000, 64121200, 43411000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 7 Lot title: Same Day – Regional
1)Short description
For the provision of a Regional ‘Same Day’ service, the Supplier must be able to provide vehicles on request to collect consignments from and deliver to addresses within a UK region.
2)Common procurement vocabulary (CPV)

64120000, 64100000, 64121000, 60161000, 64110000

3)Quantity or scope
Lot 7 has been split into 13 sub-lots: South West, South East, East of England, Inner London, Outer London, East Midlands, West Midlands, North East, North West, Yorkshire and the Humber, Scotland, Wales and Northern Ireland.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Performance bonds, bank guarantees or parent company guarantees may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Clients wishing to make use of the framework agreement will specify financing conditions and/or payment arrangements at the call off stage. By example, HMRC operates an enterprise resource planning (electronic trading/ordering) system and has a purchase order mandatory policy.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and several liability. No special legal form is required, but each supplier will be required to become jointly severally liable for the contract before acceptance.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Any framework agreement awarded will be subject to the authority’s conditions of contract. Any call off contracts will be subject to the authority’s conditions of contract supplemented by any special terms specific to an individual client.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As stated in VI.3, HMRC are using an e-sourcing (e tendering) tool/application for this procurement on behalf of GPS. In order for their tender to be fully considered, Tenderers will need to demonstrate that they have the necessary personal standing and are eligible and suitable to be awarded a public contract. Tenderers will therefore be required to provide a statement within the relevant online questionnaires as to whether any of the circumstances (relating to mandatory and discretionary grounds for exclusion) described in Regulation 23 of the Public Contracts Regulations 2006 apply. Revenue compliance will be considered and checks will be undertaken throughout the tendering exercise, using, as applicable information from HMRC’s own records. UK applicants will be required to provide their tax reference numbers: i.e. Value Added Tax registration number, PAYE collection reference and corporation tax or self assessment reference, as applicable. Overseas or non-UK applicants will be required to submit a certificate of tax compliance obtained from the country in which they are resident for tax purposes. If a company is a subsidiary, or a member of a group, the above details may also be required in respect of the parent company, or other group members.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As stated in Section VI.3, HMRC is using an e-sourcing (eTendering) tool or application for this procurement. Tenders will normally not be fully considered or evaluated unless Tenderers have first demonstrated via an online “selection questionnaire” that they have the necessary economic or financial capacity to perform the contract. Actual requirements will vary depending on the particular requirement or contractual opportunity, but, as a minimum, the questionnaire will request the following information: 1) audited accounts (to include balance sheet and statement of profit and loss) and/or similar financial statements or information; 2) statement of turnover in respect of the required goods and/or service only; and 3) details of Public Liability and Employers Liability Insurance (as applicable) and other relevant insurances. If a company is a subsidiary, a member of a group or a consortium, the above details may also be required in respect of the parent company, other group members or each consortium member as appropriate.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As stated in VI.3, the authority is using an e-sourcing (eTendering) tool/application for this procurement. In order for their tender to be fully considered, Tenderers will need to demonstrate that they have the necessary technical capacity to meet the requirements and fulfil the contract. Applicants will be required to complete a selection criteria, technical capacity or ability questionnaire within the e-sourcing event. This will (as a minimum) request the following information:
1) Details of the principal business areas(s) in which the company is engaged and its structure, site locations and facilities;
2) Evidence of previous relevant experience in the last 2 years, demonstrating capacity and ability to provide the required goods and/or services, inclusive of dates, size/value of contract and customer address/contact names for reference purposes;
3) Details of quality systems in place;
4) Information relating to compliance with health and safety, equalities and environmental legislation;
5) A list of professional associations or trade bodies to which your organisation or individuals in your organisation belong. If a company is a subsidiary, a member of a group or consortia, the above details may also be required in respect of the parent company, other group members or each consortium member as appropriate.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

Category Requirements. Weighting 5

Environmental Characteristics. Weighting 5

Technical Merit, Framework Support Requirements. Weighting 10

Technical Merit, Lots 1 -7. Weighting 30

Cost Effectiveness. Weighting 50

IV.2.2)Information about electronic auction
An electronic auction will be used: yes
Additional information about electronic auction: Electronic auctions will not be used to establish the Framework Agreement but the Authority or any other Contracting Body reserves the right to use an electronic auction as part of a further competition exercise to establish a call off contract.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
PPOS-2012-GPS Government Courier Services-ITT
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2012/S 82-134606 of 27.4.2012

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 12.9.2012 – 13:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
25.9.2012 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders
Date: 25.9.2012 – 13:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: HMRC will be using an e-sourcing (e-tendering) tool/application for this procurement on behalf of GPS. The eSourcing tool prevents any information provided by the applicant from being viewed until the event is closed. The e-sourcing (e-tendering) application will display the closing date and time for this particular tendering exercise within the event. The close time will be the earliest point at which the HMRC nominated evaluation team member will be able to open and view the tender responses. Therefore the opening time for tenders will coincide with the close date and time for the event and all tenders will become visible to the HMRC nominated evaluation team in any place that provides access to the e-sourcing tool/application at that time.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.HMRC is using an e-Sourcing (eTendering) tool/application for this procurement on behalf of GPS. Consequently formal applications are to be submitted by completing online questionnaires. Information about the e-Sourcing tool/application can be obtained from the HMRC website:http://www.hmrc.gov.uk/about/esourcing/index.htm. Economic operators intending to submit a formal application and therefore requiring access to the tender documentation must send an email to e.procurement@hmrc.gsi.gov.uk any time up to, but no later than 12.9.2012. This email should be entitled “Government Courier Services” and must contain the following details: contact email address; contact name; company name and contact telephone number.

Economic operators who have complied with the foregoing will receive details of how to access the online questionnaires. (If an email response from HMRC is not received within one working day of your request, please check your spam filters before re-contacting e.procurement@hmrc.gsi.gov.uk notifying non-receipt and confirming when the request was first made). Online questionnaires must be fully completed (and any associated hard-copy documents received by HMRC) no later than the close time specified within the event. It is the responsibility of applicants to ensure that they access the tender documentation promptly in order to give themselves sufficient time to provide a full and accurate tender response. Applications not submitted in the required form (or containing the requested information) may be rejected. (When requesting access to the online questionnaires, please notify the authority if you have any accessibility issues (disabilities), which may prevent you from providing a high quality response using the e-sourcing tool/application. This will then allow HMRC to agree with you an appropriate format for you to view and respond to the requirements). All communications shall be in English. Tenders, when invited, and all supporting documentation must be priced in Sterling and all payments under the contract will be in Sterling. Any contract or agreement resulting from the Tender will be considered as a contract made in England according to English law and subject to the exclusive jurisdiction of the English courts. The contracting authority does not bind itself to accept any tender and reserves the right to accept any part of the tender unless the tenderer expressly stipulates to the contrary. The Race Relations Act 1976, as amended by the Race Relations (Amendment) Act 2000 (RRA), gives the authority a statutory duty to promote race equality. In order to fully comply with its duty under the RRA, the authority will take steps to ensure that its procurement activity and resulting contracts also promote race equality.

The Authority expressly reserves the right (i) not to award any contract as a result of the procurement process commenced by publication of this notice; and (ii) to make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will the Authority be liable for any costs incurred by the candidates. If the Authority decides to enter into a Framework Agreement with the successful supplier, this does not mean that there is any guarantee of subsequent call-off contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of potential suppliers. Any orders placed under this Framework Agreement will form a separate contract under the scope of this Framework between the supplier and the specific requesting other Contracting Authority. The Authority and other Contracting Authorities utilising the Framework reserve the right to use any electronic portal during the life of the Framework Agreement.
The duration referenced in Section II.1.4 is for the placing of orders.
The value provided in Section II.1.4 is only an estimate. The Authority cannot guarantee to suppliers any business through this Framework Agreement.
The Authority wishes to establish a Framework Agreement for use by the following Contracting Authorities and UK public sector bodies (and any future successors to these organisations).
Central Government Departments, Executive Agencies and NDPBs.
The government departments detailed in the following list are likely to use the contract, which includes ‘the Ministry of Defence and its agencies, trading funds and non departmental public bodies’ as well as any other UK government department listed in the Office for National Statistics (ONS) Public Sector Classification Guide, which is updated monthly and can be found at the following link: http://www.ons.gov.uk/ons/publications/all-releases.html?definition=tcm%3A77-23641.

Public Corporations:
British Broadcasting Corporation (BBC).
BNFL plc.
Export Credits Guarantee Department.
Nuclear Decommissioning Authority.
Royal Mail Group plc.
United Kingdom Atomic Energy Authority.
Urenco.
Partnerships UK.
Royal Mint.
ABRO.
Defence Aviation Repair Agency (DARA).
Defence Science and Technology Laboratory (Dstl).
Met Office.
UK Hydrographic Office.
Forensic Science Service.
NATS.
Actis Capital LLP.
CDC Group plc.
Working Links Limited.
British Waterways Authority.
Covent Garden Market Authority.
Channel 4.
The Tote.
Ordnance Survey.
QEII Conference Centre.
Northern Ireland Water.
Scottish Water.
Local Authorities.
http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/AToZOfLocalCouncils/DG_A-Z_LG)

NDPBs.
http://www.civilservice.gov.uk/Assets/PublicBodies2009_tcm6-35808.pdf

http://www.civilservice.gov.uk/jobs/Departments-NDPBs-AtoL/A-toF.aspx

National Parks Authorities.
Educational Establishments in England and Wales, maintained by the Department for Education including Schools, Universities and Colleges but NOT.
Independent Schools.
Police Forces in the United Kingdom.
Fire and Rescue Services (including Scotland, Wales and Northern Ireland).
NHS Bodies England including Acute Trusts, Ambulance Trusts, Primary Care trusts, Care Trusts, NHS Hospital Trusts, Foundation Trusts, Strategic Health Authorities, Mental Health Trusts, Special Health Authorities, Community Health Councils, Local Health Boards, NHS Trusts, including Ambulance Trusts. (There is also a drill down to NHS Doctors making them ‘easily identifiable’).
Hospices.
Hospices in UK including Scotland, Wales and Northern Ireland.
Registered Social Landlords (Housing Associations).
Third Sector and Charities.
Citizens Advice.
Scottish Public Bodies.
Scottish Government.
Scottish Local Authorities.
Scottish Agencies, NDPBs.
Scottish NHS Bodies.
Scottish Further and Higher Education Bodies.
Scottish Police.
Scottish Fire and Rescue.
Scottish Housing Associations.
Scottish Parliament.
The Scotland Office.
Scotland Citizens Advice.
Scottish Schools.
Primary Schools.
Secondary Schools.
Special Schools.
Welsh Public Bodies National Assembly for Wales, Welsh Assembly Government and Welsh Local Authorities.
NHS Wales.
NHS Wales GP Practices.
NI Public Bodies.
Northern Ireland Government Departments.
Northern Ireland Public Sector Bodies and Local Authorities.
Schools in Northern Ireland.
Further and Higher Education in Northern Ireland.
Health and Social care in Northern Ireland.
Police Service of Northern Ireland.
Citizens Advice Northern Ireland.
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs).However, any selection of tenderers will be based solely on the criteria set out for the procurement,and the contract will be awarded on the basis of the most economically advantageous tender. GO Reference: GO-201282-PRO-4126715.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Unsuccessful tenderers will be notified by letter containing detailed results of the tender exercise and reasons will be provided as to why their tender was unsuccessful. There will then be a mandatory 10 calendar day standstill period, in accordance with Regulation 32 of the Public Contracts Regulations, before the framework is concluded. During this period you may bring formal legal proceedings in the event that you believe there has been a breach, by the Authority, of the Public Contract Regulations.
Any appeal should be instigated in the first instance in writing and submitted to the Authority via the messaging facility in the e-Sourcing tool.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:2.8.2012

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