Courier Services for the Scottish Prison Service

Courier Services for the Scottish Prison Service

The SPS has on going requirements for Courier Services across the organisation. Courier Services in SPS as a commodity, is split into 2 distinctive but similar services — Same Day delivery and Next Day delivery.

United Kingdom-Edinburgh: Post and courier services

2015/S 112-202993

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Scottish Prison Service
Calton House, 5 Redheughs Rigg
Contact point(s): PPSD
For the attention of: Brodie Smithers
EH12 9HW Edinburgh
UNITED KINGDOM
Telephone: +44 1312448453
E-mail: brodie.smithers@sps.pnn.gov.uk
Fax: +44 1312445705

Internet address(es):

General address of the contracting authority: http://www.sps.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00384

Electronic access to information: www.publictendersscotland.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publictendersscotland.publiccontractsscotland.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Social protection

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

01255 – Courier Services for the Scottish Prison Service.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 4: Transport of mail by land [3] and by air
Main site or location of works, place of delivery or of performance: Scotland.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The SPS has on going requirements for Courier Services across the organisation. Courier Services in SPS as a commodity, is split into 2 distinctive but similar services – Same Day delivery and Next Day delivery. The bulk of our requirements are with the Next Day service but we do have a smaller requirement for Same Day services too.
Note: The buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access PCS-Tender, record your interest in this notice and access the tender documentation please visithttps://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code 3778 under ITTs Open to All Suppliers. Please use the Search/Filter function, then select Project Code from the drop-down. Please note that once you have expressed interest in the ITT it will move to your My ITTs area.

For further information on using PCS-Tender, please read the Supplier Response Guide:https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/supplierhelppage/PCS-TSupplierResponseGuide.pdf

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

II.1.6)Common procurement vocabulary (CPV)

64100000, 64120000, 64121000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 240 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 12.10.2015. Completion 11.10.2018

Information about lots

Lot No: 1Lot title: Same Day Courier Services

1)Short description

The current model within SPS is for all items requiring Same Day courier services to be uplifted and delivered within Scotland, excluding remote areas, on an ad hoc basis. Collections shall be from our establishments (please note: uplift will be from reception, not inside the prison perimeter) and/or the HQ building. There are a range of services we require couriers for including basic business transactions as well as highly sensitive mail to external customers (such as victim notification letters). However, Same Day services would be utilised only for correspondence of an extremely urgent nature.

2)Common procurement vocabulary (CPV)

64100000, 64120000, 64121000

3)Quantity or scope

Ad-hoc.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2Lot title: Same Day Courier Services

1)Short description

The SPS has ongoing requirements for Courier Services across the organisation. Courier Services in SPS as a commodity, is split into 2 distinctive but similar services — Same Day delivery and Next Day delivery (Please See: Lot 1 — Same Day services Specification for details of this requirement).
The bulk of our requirements are with the Next Day service but we do have a smaller requirement for Same Day services too.
The current model within SPS is for all items requiring Next Day courier services to be uplifted from the establishments (please note: uplift will be from reception, not inside the prison perimeter), sent to HQ then distributed onwards. There are a range of services we require couriers for including basic business transactions as well as highly sensitive mail to external customers (such as victim notification letters).

2)Common procurement vocabulary (CPV)

64100000, 64120000, 64121000

3)Quantity or scope

Daily.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Technical. Weighting 40

2. Commercial. Weighting 60

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

01255

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 51-088856 of 13.3.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 24.7.2015

IV.3.4)Time limit for receipt of tenders or requests to participate

31.7.2015 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 31.7.2015 – 14:00

Place:

SPS HQ.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

(SC Ref: 401351).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

10.6.2015

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