Courier Services Framework Northern Ireland

Courier Services Framework Northern Ireland

The scope of the courier requirement will cover the collection, sorting and delivery of a range of consignments (envelopes, reports, parcels, case files, and blood and tissue samples) on an advanced or ad hoc basis to various locations.

United Kingdom-Belfast: Internal office mail and messenger services

2014/S 248-439047

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Department of Finance and Personnel – Northern Ireland
Clare House, 303 Airport Road West
For the attention of: Sarah Byrne
BT3 9ED Belfast
UNITED KINGDOM
E-mail: sarah.byrne@dfpni.gov.uk

Internet address(es):

General address of the contracting authority: http://www.dfpni.gov.uk/cpd

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Courier Services Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 4: Transport of mail by land [3] and by air
Main site or location of works, place of delivery or of performance: The majority of work will be located within Northern Ireland, however as detailed within the Schedule of Requirements there may be transportation required on an International level e.g. Republic of Ireland, Europe and Asia.

NUTS code UKN

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 4 000 000 and 7 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The scope of the courier requirement will cover the collection, sorting and delivery of a range of consignments (envelopes, reports, parcels, case files, and blood and tissue samples) on an advanced or ad hoc basis to various locations. These consignments will be collected and delivered under specific service classes — Next Day, Same Day, UK, International or Tracked. Given the need to provide specialist and generalist courier services, the competition will be structured in separate Lots. More details are given below.
The Framework will have a maximum duration of four years. The costs for the Framework will be fixed for a three year period with options to increase/decrease costs in line with Consumer Price Index (CPI) in year four.
Contracts will be awarded from the Framework for initial contract duration of 3 years with options to extend for two maximum periods of 1 year each. Costs for the contracts will be fixed for the initial contract period of 3 years.
The framework consists of 2 Lots. Lot 1 covers the General Courier Service and Lot 2 covers the Specialised and Secure Courier Service. A Tenderer can tender for both Lots and can be appointed to deliver the services for both Lots.

II.1.6)Common procurement vocabulary (CPV)

64122000, 64120000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The scope of the courier requirement will cover the collection, sorting and delivery of a range of consignments (envelopes, reports, parcels, case files, and blood and tissue samples) on an advanced or ad hoc basis to various locations. These consignments will be collected and delivered under specific service classes — Next Day, Same Day, UK, International or Tracked. Given the need to provide specialist and generalist courier services, the competition will be structured in separate Lots. More details are given below.
The Framework will have a maximum duration of four years. The costs for the Framework will be fixed for a three year period with options to increase/decrease costs in line with Consumer Price Index (CPI) in year 4.
Contracts will be awarded from the Framework for initial contract duration of 3 years with options to extend for two maximum periods of 1 year each. Costs for the contracts will be fixed for the initial contract period of 3 years.
The framework consists of 2 Lots. Lot 1 covers the General Courier Service and Lot 2 covers the Specialised and Secure Courier Service. A Tenderer can tender for both Lots and can be appointed to deliver the services for both Lots.
Estimated value excluding VAT: 1 GBP
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1Lot title: General Courier Services

1)Short description

The scope of the Courier Framework agreement is intended to cover the collection, sorting and delivery of a range of consignments on an advanced or ad hoc basis to various locations. These consignments will be collected and delivered under specific service classes — Next Day, Same Day, UK or International and Tracked. The consignments shall include all sizes of envelopes, reports, parcels boxes and crates. There is also a requirement to transport items containing soil, tissue and biological samples.

2)Common procurement vocabulary (CPV)

64122000, 64120000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 2 000 000 and 3 500 000 GBP
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Suppliers Instructions How to Express Interest in this Tender~:
1. Register your company on the eSourcing portal (this is only required once): Suppliers Instructions How to Express Interest in this Tender~:

1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register — Accept the terms and conditions and click ‘I agree’ — Enter your correct business and user details — Note the username you chose and click ‘Save’ when complete — You will shortly receive an email with your unique password (please keep this secure);

2. Express an Interest in the tender — Login to the portal with the username/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) — You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box;
3. Responding to the tender — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ ITT — There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

Lot No: 2Lot title: Specialised and Secure Courier Services

1)Short description

Lot 2 covers Specialised and Secure Courier Services Requirement.

2)Common procurement vocabulary (CPV)

64122000, 64120000

3)Quantity or scope

The scope of the Courier Framework agreement is intended to cover the collection, sorting and delivery of a range of consignments on an advanced or ad hoc basis to various locations. These consignments will be collected and delivered under specific service classes — Next Day, Same Day, UK or International and Tracked. The consignments shall include all sizes of envelopes, reports, parcels boxes and crates. There is also a requirement to transport items containing soil, tissue and biological samples.
The services provided under this Lot will be used to transport evidence (biological samples and reports) which may be used in ongoing criminal investigations and will have an impact on the judicial process if there is a failure to deliver or if the packages are compromised. Whilst all items being transported will not be used for this purpose, there is an expectation that the Service Provider will treat all consignments as potentially being used for this purpose.
Estimated value excluding VAT:
Range: between 2 000 000 and 3 500 000 GBP
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Suppliers Instructions How to Express Interest in this Tender~:
1. Register your company on the eSourcing portal (this is only required once): Suppliers Instructions How to Express Interest in this Tender~:

1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register — Accept the terms and conditions and click ‘I agree’ — Enter your correct business and user details — Note the username you chose and click ‘Save’ when complete — You will shortly receive an email with your unique password (please keep this secure);

2. Express an Interest in the tender — Login to the portal with the username/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) — You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box;
3. Responding to the tender — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ ITT — There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per tender documentation (if applicable).

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per tender documentation (if applicable).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

P16357

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 154-276802 of 13.8.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 10.2.2015 – 14:59

IV.3.4)Time limit for receipt of tenders or requests to participate

10.2.2015 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 10.2.2015 – 15:01
Place: Central Procurement Directorate
Clare House, 303 Airport Road West
BT3 9ED BelfastClare House.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: CPD Personnel.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

Suppliers Instructions How to Express Interest in this Tender~:
1. Register your company on the eSourcing portal (this is only required once): Suppliers Instructions How to Express Interest in this Tender~:

1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register — Accept the terms and conditions and click ‘I agree’ — Enter your correct business and user details — Note the username you chose and click ‘Save’ when complete — You will shortly receive an email with your unique password (please keep this secure);

2. Express an Interest in the tender — Login to the portal with the username/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) — You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box;
3. Responding to the tender — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ ITT — There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
The successful contractor’s performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Certificate of Unsatisfactory Performance and the contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of twelve months from the date of issue of the certificate. Further details on contract management can be found athttp://www.dfpni.gov.uk/pgn_0112.pdf Please see attached link for Participating Bodies which may utilise the services under this contract:http://www.dfpni.gov.uk/index/procurement-2/cpd/cpd-policy-and-legislation/ni-pppolicy/cpd-list-of-bodies-public-procurement-policy-applies.htmPlease see attached link for Participating Bodies which may utilise the services under this contract: http://www.dfpni.gov.uk/index/procurement-2/cpd/cpd-policy-and-legislation/ni-pp-policy/cpd-list-of-bodies-public-procurement-policy-applies.htm In addition to this the Northern Ireland Office, Public Prosecution Service and NI Assembly can avail of this contract.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Central Procurement Directorate
Clare House, Airport Road West
BT39ED Belfast

Body responsible for mediation procedures

Central Procurement Directorate
Clare House, Airport Road West
BT3 9ED Belfast

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: CPD will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into The Public Contracts Regulations 2006 (SI 2006 No 5) Regulations (SI 2005 No 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

18.12.2014

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