Courier Services Tender Belfast

Courier Services Tender Belfast

Council for the Curriculum, Examinations and Assessment.

UK-Belfast: Post and courier services

2013/S 020-031258

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Council for the Curriculum, Examinations and Assessment
29 Clarendon Road, Clarendon Dock
For the attention of: Julie-Ann Ferguson
BT1 3BG Belfast
UNITED KINGDOM
E-mail: julie-ann.ferguson@dfpni.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
P10545 CCEA Courier Services
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 4: Transport of mail by land [3] and by air
NUTS code UKN
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Courier services to CCEA.
II.1.6)Common procurement vocabulary (CPV)

64100000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Provision of courier services for The Northern Ireland Council for the Curriculum, Examinations and Assessment (CCEA).
Estimated value excluding VAT: 1 600 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: Initial three year contract with one annual option to extend.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Starting 31.3.2013. Completion 30.3.2016

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
Minimum level(s) of standards possibly required:
Stage 1 – Selection
In order to pass the Selection stage, Tenderers must demonstrate they meet the following minimum standards of technical or professional ability.
Previous Relevant Experience (Pass/Fail)
Tenderers must clearly demonstrate previous relevant company experience using a maximum of two examples to demonstrate a track record within the last 3 years of;
1. operating and managing a corporate account(s) (either in the private or public sector)
for a service of similar size and scope involving business critical timescales;
2. the annual contract value for the example (or combination of both examples)
must be no less than GBP 500k.
In order to comply with this selection criterion, tenderers must provide details of
a. the Organisation who awarded the contract,
b. the date of award and expiry date,
c. a description of the range of services provided, and
d. annual value of the contract(s)
A point of contact must be provided for each Contract. The Client reserves the right to
verify this information at any stage.
If using two examples, Tenderers must provide the above details for each contract.
Quality Standard (Pass/Fail)
Tenders must provide a valid certificate which must be current at the date of submission
for the accreditation – ISO 9001:2008 (replaces ISO 9001:2000) or equivalent
external accreditation. Tenderers must include proposals as to maintaining this
validity throughout the duration of this contract.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
P10545
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 6.3.2013 – 15:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
6.3.2013 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 6.3.2013 – 15:01
Place:

CPD uses an electronic tendering system which is hosted by an external Contractor Bravo Solutions. Tenders cannot be accessed until after the closing date and time. The electronic tendering system will not permit the transmission of late tenders.

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once): Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure);

2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) – You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box;
3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Central Procurement Directorate
Clare House, 303 Airport Road West
BT3 9ED Belfast
Internet address: www.cpdni.gov.uk

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: CPD will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into
The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:25.1.2013

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