Courtroom Technology Refresh and Development

Courtroom Technology Refresh and Development

The scope of this procurement is to establish a managed service to: 1. Support the existing courtroom technology architecture.

United Kingdom-Belfast: IT services: consulting, software development, Internet and support

2017/S 180-368901

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Department of Justice
NICTS, 4th Floor, Laganside House
Belfast
BT1 3LA
United Kingdom
Contact person: ICT Procurement
E-mail: ICT.CPD@finance-ni.gov.uk
NUTS code: UK
Internet address(es):Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendersni.gov.uk/epps
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etendersni.gov.uk/epps

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

CFT940072 DoJ NICTS Courtroom Technology Refresh and Development.

Reference number: 940072

II.1.2)Main CPV code

72000000

II.1.3)Type of contract

Services

II.1.4)Short description:

The NICTS is an Agency of the Department of Justice (DOJ) responsible for the provision of administrative support for Northern Ireland’s courts and the majority of tribunals. Courtroom technology is an integral part of the service NICTS provides its customers. The scope of this procurement is to establish a managed service to: 1. Support the existing courtroom technology architecture (as described in this document); 2. Undertake a refresh/upgrade programme of the courtroom technology systems and services during the lifetime of this contact; 3. To implement courtroom technology solutions at additional sites or indeed decommission sites to accommodate changing business needs; and 4. To implement a new Digital Signage solution in NICTS Courthouses.

II.1.5)Estimated total value

Value excluding VAT: 5 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

72267200
72267100
72267000
72262000
72261000
72254100
72253200
72253000

II.2.3)Place of performance

NUTS code: UKN

II.2.4)Description of the procurement:

The NICTS is an Agency of the Department of Justice (DOJ) responsible for the provision of administrative support for Northern Ireland’s courts and the majority of tribunals. Courtroom technology is an integral part of the service NICTS provides its customers. The scope of this procurement is to establish a managed service to: 1. Support the existing courtroom technology architecture (as described in this document); 2. Undertake a refresh/upgrade programme of the courtroom technology systems and services during the lifetime of this contact; 3. To implement courtroom technology solutions at additional sites or indeed decommission sites to accommodate changing business needs; and 4. To implement a new Digital Signage solution in NICTS Courthouses.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 50
Cost criterion – Name: Price / Weighting: 50
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

The contract will be for a period of 5 years, with options to extend for 3 additional periods of 12 months from the commencement date. (1.3.2018).

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The contract will be for a period of 5 years, with options to extend for 3 additional periods of 12 months from the commencement date. (1.3.2018).

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

As per terms and conditions of Contract Documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 27/10/2017
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 25/01/2018

IV.2.7)Conditions for opening of tenders

Date: 27/10/2017
Local time: 15:30
Place:

Central Procurement Directorate, 303 Airport Road West, BT3 9ED.

Information about authorised persons and opening procedure:

CPD Representative.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The figure indicated in II.1.5 represents the upper limit of an estimated contract value which ranges from (3 500 000 GBP to 5 000 000 GBP). This range. reflects the potential scale of the contract and takes into account such changes to the scope/and or scale which may result from future. operational requirements. The pricing strategy applied and the setting of cost/profit margins are a commercial decision for economic. operators when submitting a bid for this competition. In addition, neither CPD nor the Authority can provide any guarantee as to the. level of business under this contract. Contract Monitoring. The successful contractor’s performance on the contract will be regularly. monitored. Contractors not delivering. on contract requirements is a serious matter. It means the public purse is not getting what it is. paying for. If a contractor fails to reach. satisfactory levels of contract performance they will be given a specified time to improve. If, after. the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in. CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may. be regarded as an act of grave professional misconduct and they may be issued with a Certificate of Unsatisfactory Performance and the. contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the contractor being excluded from all procurement competitions. being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of twelve months from the date of issue of the certificate. This contract will not be awarded in Lots as a single supplier is. required.

VI.4)Procedures for review

VI.4.1)Review body

The UK does not have any such bodies with responsibility for appeal/mediation procedures.
Belfast
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

CPD will comply with the Public Contracts Regulations 2015 and, where. appropriate, will incorporate a standstill period (i.e.. a minimum of 10 calendar days) at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

18/09/2017

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