Coventry City Council Electoral Printing Framework

Coventry City Council Electoral Printing Framework

This Framework is for the electoral printing including personalisation, printing and direct mailing for Coventry City Council and Solihull Metropolitan Borough Council.

United Kingdom-Coventry: Printing and related services

2017/S 234-486281

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Coventry City Council
Earl Street
Coventry
CV1 5RR
United Kingdom
Contact person: Sheree Wesson
E-mail: procurement.services@coventry.gov.uk
NUTS code: UK
Internet address(es):Main address: http://www.coventry.gov.uk

Address of the buyer profile: www.csw-jets.co.uk

I.1)Name and addresses

Solihull Metropolitan Borough Council
Solihull
United Kingdom
E-mail: procurement.services@coventry.gov.uk
NUTS code: UK
Internet address(es):Main address: www.solihull.gov.uk

I.2)Joint procurement

The contract involves joint procurement
In the case of joint procurement involving different countries, state applicable national procurement law:

United Kingdom.

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.csw-jets.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

CSW — Electoral Printing.

Reference number: 5517

II.1.2)Main CPV code

79800000

II.1.3)Type of contract

Services

II.1.4)Short description:

This framework is for the electoral printing including personalisation, printing and direct mailing for Coventry City Council and Solihull Metropolitan Borough Council.

II.1.5)Estimated total value

Value excluding VAT: 1 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
II.2)Description

II.2.1)Title:

Elections

Lot No: 1

II.2.2)Additional CPV code(s)

72314000
22450000
22458000
79800000
79820000
72310000
22821000
22900000
79811000
79810000
22820000

II.2.3)Place of performance

NUTS code: UKG
NUTS code: UKG13
NUTS code: UKG33
NUTS code: UKG32
Main site or place of performance:

West Midlands.

II.2.4)Description of the procurement:

For local elections, parliamentary elections, European parliamentary elections and other Referenda – poll cards which include maps, ballot papers and postal vote packs.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 500 000.00 EUR

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The estimated value given in II.2.6 represents the highest estimated value, the estimated range is between GBP 150 000 and 500 000.

Coventry City Council are leading this framework on behalf of Coventry City Council and Solihull Metropolitan Borough Council. The framework is also open for use by other shared service members listed at www.csw-jets.co.uk.

II.2)Description

II.2.1)Title:

Elections

Lot No: 2

II.2.2)Additional CPV code(s)

72314000
22450000
22458000
79800000
79820000
72310000
22821000
22900000
79811000
79810000
22820000

II.2.3)Place of performance

NUTS code: UKG
NUTS code: UKG13
NUTS code: UKG33
NUTS code: UKG32
Main site or place of performance:

West Midlands.

II.2.4)Description of the procurement:

For local elections, parliamentary elections, European Parliamentary elections and other Referenda – poll cards which include maps, ballot papers and postal vote packs.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 000 000.00 EUR

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The estimated value given in II.2.6 represents the highest estimated value, the estimated range is between GBP 300 000 and GBP 1 000 000.

Coventry City Council are leading this framework on behalf of Coventry City Council and Solihull Metropolitan Borough Council. The framework is also open for use by other shared service members listed at www.csw-jets.co.uk

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Refer to procurement documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 2
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 05/01/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 05/01/2018
Local time: 12:10
Place:

Coventry.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

October 2021.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Coventry City Council will be using its e-tendering system (CSW-JETS) for the administration of this procurement process. Providers must register with the system to be able to express an interest and download documents. The web address for CSW-JETS is www.csw-jets.co.uk registration and use of CSW-JETS is free. All correspondence or clarifications relating to this procurement must be via the CSWJETS correspondence function. If you are having trouble registering with CSW-JETS please email us at procurement.services@coventry.gov.uk

Providers must register on CSW-JETS and express an interest in this project in order to download tender documents and be able to correspond with us about this procurement.

This framework is initially for Coventry City Council and Solihull Metropolitan Borough Council but other shared service authorities listed at www.csw-jets.co.uk have the option to use the framework if they choose.

VI.4)Procedures for review

VI.4.1)Review body

Coventry City Council
Coventry
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

01/12/2017

 

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