Coventry City Council Term Service Contracts

Coventry City Council Term Service Contracts

5 Lots.  Maintenance, Testing and Repair to Fire Alarm Systems – Addressable; Maintenance, Testing and Repair to Air Conditioning Systems.

United Kingdom-Coventry: Burglar and fire alarms

2016/S 115-204349

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Coventry City Council
Earl Street
Coventry
CV1 5RR
United Kingdom
Contact person: Tim Metcalfe
E-mail: tim.metcalfe@coventry.gov.uk
NUTS code: UKG33

Internet address(es):Main address: http://www.coventry.gov.uk

Address of the buyer profile: www.csw-jets.co.uk

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.csw-jets.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.csw-jets.co.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

COV — Term Services Framework.

Reference number: 00003775

II.1.2)Main CPV code

31625000

II.1.3)Type of contract

Services

II.1.4)Short description:

Coventry City Council is seeking to enter into a framework to engage the services of suitably experienced suppliers to carry out the maintenance to mechanical and electrical service Installations and associated works to properties for the following:

— Maintenance, Testing and Repair to Fire Alarm Systems — Addressable;

— Maintenance, Testing and Repair to Air Conditioning Systems;

— Maintenance, Testing and Repair to Kitchen Canopies;

— Maintenance, Testing and Repair to Kitchen Equipment;

— Maintenance, Testing and Repair to Intruder, PA, WC and Pool Alarms.

The properties to which this framework relates are generally located within the City of Coventry and Plas Dol Y Moch (North Wales) and include;

Commercial Offices and Establishments.

Social Services Premises and Offices.

Other Educational Properties.

Leisure Facilities and Pools.

Commercial Property Management Premises.

II.1.5)Estimated total value

Value excluding VAT: 1 200 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Maintenance, Testing and Repair to Fire Alarm Systems — Addressable

Lot No: 1

II.2.2)Additional CPV code(s)

31625000

II.2.3)Place of performance

NUTS code: UKG33
Main site or place of performance:

Coventry.

II.2.4)Description of the procurement:

Coventry City Council is seeking to enter into a framework to engage the services of a suitably experienced supplier to carry out the provision of maintenance, repair and testing of Fire Alarm Systems — Addressable in the Coventry area, West Midlands and Plas Dol Y Moch (North Wales).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 610 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in days: 24
This contract is subject to renewal: yes
Description of renewals:

The Framework Agreement will be let for an initial 24 month period, with the option to extend for 2 further 12 month periods dependent on Council requirements and supplier performance, with a potential total framework duration of 48 months.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

As stated in the procurement documents.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

2 x 12 month periods up to a total framework period of 4 years.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: EU funds are unlikely to be used for the general spend on this framework, however, depending on future funding, this framework could be used for projects funded by EU funds.
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Maintenance, Testing and Repair to Air Conditioning Systems

Lot No: 2

II.2.2)Additional CPV code(s)

42500000
42510000

II.2.3)Place of performance

NUTS code: UKG33
Main site or place of performance:

Coventry.

II.2.4)Description of the procurement:

Coventry City Council is seeking to enter into a framework to engage the services of a suitably experienced supplier to carry out the provision of Maintenance, Testing and Repair to Air Conditioning Systems in the Coventry area, West Midlands and Plas Dol Y Moch (North Wales).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 160 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The Framework Agreement will be let for an initial 24 month period, with the option to extend for 2 further 12 month periods dependent on Council requirements and supplier performance, with a total framework duration of 48 months.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

As stated in the procurement documents.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

2 x 12 month periods up to a total framework period of 4 years.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: EU funds are unlikely to be used for the general spend on this contract, however, depending on future funding, this framework could be used for projects funded by EU funds.
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Maintenance, Testing and Repair to Kitchen Canopies

Lot No: 3

II.2.2)Additional CPV code(s)

39221000
39141000

II.2.3)Place of performance

NUTS code: UKG33
Main site or place of performance:

Coventry.

II.2.4)Description of the procurement:

Coventry City Council is seeking to enter into a framework to engage the services of a suitably experienced supplier to carry out the provision of Maintenance, Testing and Repair to Kitchen Canopies in the Coventry area, West Midlands and Plas Dol Y Moch (North Wales).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 120 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The Framework Agreement will be let for an initial 24 month period, with the option to extend for 2 further 12 month periods dependent on Council requirements and supplier performance, with a total framework duration of 48 months.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

As stated in the procurement documents.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

2 x 12 month periods up to a total framework period of 4 years.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: EU funds are unlikely to be used for the general spend on this contract, however, depending on future funding, this framework could be used for projects funded by EU funds.
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Maintenance, Testing and Repair to Kitchen Equipment

Lot No: 4

II.2.2)Additional CPV code(s)

39221000
39141000

II.2.3)Place of performance

NUTS code: UKG33
Main site or place of performance:

Coventry.

II.2.4)Description of the procurement:

Coventry City Council is seeking to enter into a framework to engage the services of a suitably experienced supplier to carry out the provision of Maintenance, Testing and Repair to Kitchen Equipment in the Coventry area, West Midlands and Plas Dol Y Moch (North Wales).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 85 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The Framework Agreement will be let for an initial 24 month period, with the option to extend for 2 further 12 month periods dependent on Council requirements and supplier performance, with a total framework duration of 48 months.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

As stated in the procurement documents.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

2 x 12 month periods up to a total framework period of 4 years.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: EU funds are unlikely to be used for the general spend on this contract, however, depending on future funding, this framework could be used for projects funded by EU funds.
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Maintenance, Testing and Repair to Intruder, PA, WC and Pool Alarms.

Lot No: 5

II.2.2)Additional CPV code(s)

31625000
35121700

II.2.3)Place of performance

NUTS code: UKG33
Main site or place of performance:

Coventry.

II.2.4)Description of the procurement:

Coventry City Council is seeking to enter into a framework to engage the services of a suitably experienced supplier to carry out the provision of Maintenance, Testing and Repair to Intruder, PA, WC and Pool Alarms in the Coventry area, West Midlands and and Plas Dol Y Moch (North Wales).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 225 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The Framework Agreement will be let for an initial 24 month period, with the option to extend for 2 further 12 month periods dependent on Council requirements and supplier performance, with a potential total framework duration of 48 months.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

As stated in the procurement documents.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

2 x 12 month periods up to a total framework period of 4 years.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: EU funds are unlikely to be used for the general spend on this contract, however, depending on future funding, this framework could be used for projects funded by EU funds.
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Detailed in the procurement documentation.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

As detailed in the procurement documentation.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 5
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 18/07/2016
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 08/08/2016

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

2018 – 2020.

VI.2)Information about electronic workflows

Electronic invoicing will be accepted

VI.3)Additional information:

Coventry City Council will be using its e-tendering system (CSW-JETS) for the administration of this procurement process. Providers must register with the system to be able to express an interest and download documents. The web address for CSW-JETS is www.csw-jets.co.uk Registration and use of CSW-JETS is free. All correspondence or clarifications relating to this procurement must be via the CSWJETS correspondence function. If you are having trouble registering with CSW-JETS please email us at procurement.services@coventry.gov.uk

Providers must register on CSW-JETS and express an interest in this project in order to download tender documents and be able to correspond with us about this procurement.

VI.4)Procedures for review

VI.4.1)Review body

Coventry City Council
Earl Street
Coventry
CV1 5RR
United KingdomInternet address:http://www.coventry.gov.uk/

VI.4.2)Body responsible for mediation procedures

Coventry City Council
Earl Street
Coventry
CV1 5RR
United KingdomInternet address:http://www.coventry.gov.uk/
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

14/06/2016

 

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