Creative Partner for Manchester Day

Creative Partner for Manchester Day

MCC is inviting organisations to tender to be their creative partner in Manchester Day, responsible for the creative development and delivery of the event and the community engagement process required.

United Kingdom-Manchester: Other community, social and personal services

2017/S 113-227727

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Manchester City Council
Room 407, Town Hall
M60 2JR
United Kingdom
Contact person: Mr Stephen Polese
Telephone: +44 1612343265
NUTS code: UKD3

Internet address(es):Main address:

Address of the buyer profile:

I.2)Joint procurement

The contract is awarded by a central purchasing body


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


TC731 — Manchester Day.

Reference number: DN281917

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Manchester Day is a 1-day annual event that celebrates everything great about the city. It is a day for families, residents and visitors to get together and celebrate all things Mancunian that have made Manchester one of the world’s most iconic cities.

Usually taking place on the second or third Sunday of June it is Manchester’s largest and most high profile community event attracting over 60 000 people and involving between 2 000 to 2 500 participants from between 70 — 90 Manchester charities, community groups and companies.

Manchester Day is owned by Manchester City Council (MCC). Since the first Manchester Day in 2010 MCC have worked in partnership each year with a creative partner to deliver 7 successful events to date.

MCC is inviting organisations to tender to be their creative partner in Manchester Day, responsible for the creative development and delivery of the event and the community engagement process required.

II.1.5)Estimated total value

Value excluding VAT: 200 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKD3

II.2.4)Description of the procurement:

MCC require a highly experienced outdoor arts events company to deliver against the following key requirements:

The Creative Development of Manchester Day:

— Developing overall theme and vision concepts.

— The content development to complement theme and vision.

— Engagement of professional artists/staff to support and guide participating groups.

— Sourcing and purchase of all materials required to develop the creative content.

— Engaging professional performers and artists where agreed with MCC to complement and supplement the creative output of participating groups.

— Programming of all content.

Management of the Community Engagement Process including:

— Developing and implementing the call out to community groups.

— Collating and scoping applications and communicating with successful and unsuccessful applicants throughout the whole process.

— Contracting and managing suitable professional artists to work with participating groups.

— Guiding and mentoring participating groups through the creative process.

— Artist and participant management.

Management of the delivery of all content including

— Stage management of parade and stages/performance spaces.

— Parade assembly/dispersal.

— Delivery and management of install/derig of all creative content.

— Participant/Artist liaison prior to and on the day of the event.

— Management of creative volunteers.


— Development and management of the creative and support budgets for the project on behalf of the MCC.

— Maintenance of accurate financial records and financial reporting to MCC.

— Provision of a post event report to MCC.

— Provision of risk assessments and method statements as required.

— As required close liaison/attendance of meetings with MCC including but not limited to creative development, participants, production, budget, marketing, sustainable event management, the multi-agency planning and safety advisory group process.

— Participant and artist evaluation is undertaken by the creative partner.


— Embed sustainable event principles throughout the creative process and contribute to the setting and monitoring of KPIs in this regard.

— Developing partnerships with key cultural institutions in the city.

— Promotion of the event to specialist media and social media channels (arts, events etc.).

— The development of funding applications and project delivery of any successful applications relating to Manchester Day (including but not restricted to ACE G4A) on behalf of MCC. (Fees for this work are from an external budget). This will include development of the Elevate project or similar.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Price / Weighting: 50 %
Quality criterion – Name: Quality / Weighting: 30 %
Quality criterion – Name: Social Value / Weighting: 20 %
Price – Weighting: 50 %

II.2.6)Estimated value

Value excluding VAT: 200 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The Contract can be extended up to a maximum of 2 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

All award criteria are as stated in the Procurement Documents.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

As specified in the Procurement Documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 14/07/2017
Local time: 11:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 14/07/2017
Local time: 11:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

A review of the Contract will be undertaken prior to expiry.

VI.2)Information about electronic workflows

VI.3)Additional information:

The Council is using the e-business portal known as THE CHEST to conduct the procurement exercise. To gain access to the invitation to tender documents / pre-qualification questionnaire, tenderers will need to register their company details at the above website.

Once registered, tenderers will be emailed a log-in and password which will allow them to gain access to the invitation to tender documents.

Tenderers will need to electronically submit their completed tender documents / pre-qualification questionnaire and accompanying documentation via the CHEST on-line portal by 11:00 on the 14.7.2017, as referred to in IV.3.4. Any supplier questions queries will also need to be submitted via THE CHEST website.

The Council welcomes applications from small or medium enterprises.

The contract will be for 3 year/s commencing 2.10.2017 with an option to extend for up to an additional 2 years.

The Council reserves the right not to award a contract as a result of the procurement process initiated by this notice and will not be liable for any costs incurred by candidates.

VI.4)Procedures for review

VI.4.1)Review body

United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Precise information on deadline(s) for lodging appeals: The Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before expiry of the standstill period. If an appeal regarding the award of a contract has not been successful resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



Related Posts

Events Provider for the UKHO

2D and 3D Exhibition Design Contract

Conference and Event Management Services – Market Sounding Exercise

Bolton Council Winter Festival Events Service Framework

Stand Design and Build Tender