Crescent Purchasing Consortium Flooring Supplies and Services Framework

Crescent Purchasing Consortium Flooring Supplies and Services Framework

The Contracting Authority wishes to establish a Framework Agreement for the provision of flooring supplies and services. It is being established to meet the needs of Crescent Purchasing Consortium Members.

United Kingdom-Salford: Construction structures and materials; auxiliary products to construction (except electric apparatus)

2019/S 052-119110

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Crescent Purchasing Consortium (CPC)
Procurement House, Unit 23, Leslie Hough Way
Salford
M6 6AJ
United Kingdom
Telephone: +44 8000662188
E-mail: steve.davies@npg-ltd.com
Fax: +44 1612955599
NUTS code: UKD3
Internet address(es):Main address: www.thecpc.ac.uk

Address of the buyer profile: www.thecpc.ac.uk

I.1)Name and addresses

Public Sector
Procurement House, Unit 23, Leslie Hough Way
Salford
M6 6AJ
United Kingdom
E-mail: steve.davies@npg-ltd.com
NUTS code: UKInternet address(es):Main address: www.thecpc.ac.uk

Address of the buyer profile: www.thecpc.ac.uk

I.2)Information about joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://suppliers.multiquote.com
Additional information can be obtained from another address:
Crescent Purchasing Consortium (CPC)
Procurement House, Unit 23, Leslie Hough Way
Salford
M6 6AJ
United Kingdom
Telephone: +44 8000662188
E-mail: steve.davies@npg-ltd.com
Fax: +44 1612955599
NUTS code: UKD3Internet address(es):Main address: www.thecpc.ac.uk

Address of the buyer profile: www.thecpc.ac.uk

Tenders or requests to participate must be submitted electronically via: https://suppliers.multiquote.com
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Flooring Supplies and Services (to include Fitting, Repair and Maintenance) Framework

Reference number: CA5421 – CPC/DU/FLO/19

II.1.2)Main CPV code

44000000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

The Contracting Authority wishes to establish a Framework Agreement for the provision of flooring supplies and services. It is being established to meet the needs of Crescent Purchasing Consortium Members, http://www.thecpc.ac.uk/members and is also open for use by all Contracting Authorities across the public sector throughout the UK (and any future successors to these organisations). These include (but are not limited to) central government departments and agencies, Non Departmental Public Bodies, NHS bodies, Local Authorities, Police Authorities, Emergency Services, Educational Establishments, Hospices, Registered Charities, National Parks and Registered Social Landlords. The Framework is being let across ten Lots including a One-Stop-Shop lot. Full details of the classification of eligible end user establishments and geographical areas is available at http://www.npg-ltd.com/tenders/

There will be a maximum of 7 suppliers awarded a place on each of the 10 lots.

II.1.5)Estimated total value

Value excluding VAT: 50 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 10
Maximum number of lots that may be awarded to one tenderer: 10
II.2)Description

II.2.1)Title:

One-Stop-Shop

Lot No: 1

II.2.2)Additional CPV code(s)

44191100
45212225
03418100
45430000
45262321
42999200
45432110
45212000
39812100
39713420
92520000
45432000
42999000
92522000
39713400
39713410
03415000
45262320
45432111
45432121
39831300
45432120
45432113
44112220
45236290
45432130
45431100
39193000
39530000
39531000
39531100
39531200
39531300
39531310
39531400
39532000
39533000
39534000
44191200
44192000
44111700
44112200
44112210
44191000
44112230
44112240
19522100
24327400
19522000
45432114
44115800
45432100

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

United Kingdom

II.2.4)Description of the procurement:

The CPC wishes to make available to Participating Public Sector Bodies a comprehensive range of Flooring Supplies and Services, with the intention of creating a One-Stop-Shop for such supplies and services. The Participating Public Sector Bodies require the supply of a broad range of Flooring Supplies and Associated Services. The Supplies and Services within this Lot include but are not limited to:

• Contract and Domestic Grade Carpets Supply and Fit

• Wood Flooring (Including Sports Flooring) Supply and Fit

• Sprung Sports Flooring

• Vinyl Flooring Supply and Fit

• Carpet Tiles Supply and Fit

• Heritage Flooring Repair and Maintenance

• Tiled Flooring Supply and Fit

• Resin Flooring Supply and Fit

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 14 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 49
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

49 month(s) from the commencement date, with 37 initial month(s) and option to extend 1×12 month(s)

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Contract and Domestic Grade Carpets Supply Only

Lot No: 2

II.2.2)Additional CPV code(s)

45262320
39532000
45432121
45432000
39713410
42999200
45432120
45236290
45262321
39831300
44112200
45430000
92520000
45432100
44192000
44115800
45432110
45432130
42999000
39533000
39713400
44112220
45432111
39812100
39713420
39530000
39531000
39531100
39531200
39531300
39531400
39534000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

United Kingdom

II.2.4)Description of the procurement:

The CPC wishes to make available to Participating Public Sector Bodies a comprehensive range of Contract and Domestic Grade Carpets.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 4 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 49
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

49 month(s) from the commencement date, with 37 initial month(s) and option to extend 1×12 month(s)

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Contract and Domestic Grade Carpets Supply and Fit

Lot No: 3

II.2.2)Additional CPV code(s)

45236290
39713400
45432121
42999200
42999000
45432000
45432120
39193000
45262320
45432110
44112200
45432111
45432130
39812100
44112220
39533000
39713410
45430000
39532000
39713420
45262321
39831300
44192000
92520000
39530000
39531000
39531100
39531200
39531300
39531400
39534000
44115800
45432100

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

United Kingdom

II.2.4)Description of the procurement:

This Lot not only includes the supply of said products under Lot 2 but also the planning and design of flooring solutions and the installation and aftersales support required to deliver a full service flooring solution.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 4 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 49
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

49 month(s) from the commencement date, with 37 initial month(s) and option to extend 1×12 month(s)

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Wood Flooring (Including Sports Flooring) Supply Only

Lot No: 4

II.2.2)Additional CPV code(s)

03418100
39831300
44112240
39713420
45422100
44191100
45432120
45262321
45236290
45432111
45432113
45432121
44192000
39713400
45212000
39713410
45212225
45432110
42999200
92520000
03415000
45430000
44112210
45262320
45432130
03410000
39812100
45432000
42999000
45432100
45432114
44112220
44115800
44191200
45432114
44191000
44112210
45432113
44112200

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

United Kingdom

II.2.4)Description of the procurement:

The CPC wishes to make available to Participating Public Sector Bodies a comprehensive range of Wood Flooring supplies.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 4 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 49
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

49 month(s) from the commencement date, with 37 initial month(s) and option to extend 1×12 month(s)

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Wood Flooring (Including Sports Flooring) Supply and Fit

Lot No: 5

II.2.2)Additional CPV code(s)

44115800
45236290
39713420
45432000
45432130
39812100
44192000
92520000
45432121
03418100
44191100
39713400
45432120
39831300
03415000
45262320
45430000
45432100
03410000
45422100
45262321
39713410
44191500
44112220
45432110
42999000
44191200
45432114
44191000
44112210
45432113
44112200

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

United Kingdom

II.2.4)Description of the procurement:

This Lot not only includes the supply of said products under Lot 4, but also the planning and design of flooring solutions and the installation and after sales support required to deliver a full service flooring solution.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 4 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 49
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

49 month(s) from the commencement date, with 37 initial month(s) and option to extend 1×12 month(s)

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Vinyl Flooring Supply Only

Lot No: 6

II.2.2)Additional CPV code(s)

44192000
45432000
39713420
39713400
45432100
42999000
42999200
44112220
39713410
45432121
92520000
39812100
45432110
45262321
45236290
45432120
39831300
45432111
45430000
44115800
45432130
44112230
44112200

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

United Kingdom

II.2.4)Description of the procurement:

The CPC wishes to make available to Participating Public Sector Bodies a comprehensive range of Vinyl Flooring.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 4 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 49
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

49 month(s) from the commencement date, with 37 initial month(s) and option to extend 1×12 month(s)

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Vinyl Flooring Supply and Fit

Lot No: 7

II.2.2)Additional CPV code(s)

44112220
45432110
45432120
39831300
42999200
39812100
45236290
92520000
44192000
39713410
42999000
39713400
45432121
45430000
39713420
45432130
45432111
45432000
44115800
45262321
44112230
44112200
45432100

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

United Kingdom

II.2.4)Description of the procurement:

This Lot not only includes the supply of said products under Lot 6, but also the planning and design of flooring solutions and the installation and aftersales support required to deliver a full service flooring solution.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 4 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 49
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

49 month(s) from the commencement date, with 37 initial month(s) and option to extend 1×12 month(s)

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Carpet Tiles Supply Only

Lot No: 8

II.2.2)Additional CPV code(s)

39713420
45432000
44115800
45432110
45262320
39831300
44192000
39812100
39713400
45236290
45262321
45432130
45432120
92520000
45430000
44112220
45432100
42999200
45432111
45432121
39713410
39531310
44112200

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

United Kingdom

II.2.4)Description of the procurement:

The CPC wishes to make available to Participating Public Sector Bodies a comprehensive range of Carpet Tiles.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 4 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 49
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

49 month(s) from the commencement date, with 37 initial month(s) and option to extend 1×12 month(s)

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Carpet Tiles Supply and Fit

Lot No: 9

II.2.2)Additional CPV code(s)

45432000
45432111
45432120
45432110
45262320
39812100
45432121
39831300
42999000
44112220
45236290
45430000
44192000
92520000
45432130
39713420
39713400
44115800
39713410
45262321
39531310
44112200
45432100

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

United Kingdom

II.2.4)Description of the procurement:

This Lot not only includes the supply of said products under Lot 8, but also the planning and design of flooring solutions and the installation and after sales support required to deliver a full service flooring solution.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 4 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 49
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

49 month(s) from the commencement date, with 37 initial month(s) and option to extend 1×12 month(s)

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Resin Supply and Fit

Lot No: 10

II.2.2)Additional CPV code(s)

39812100
44112200
44115800
45432111
45430000
45432130
45262320
39713410
39713400
39831300
42999200
45432110
44192000
44112210
39713420
92520000
44112220
45432121
42999000
45432000
45236290
45262321
45432120
19522100
24327400
19522000
45432100

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

United Kingdom

II.2.4)Description of the procurement:

This Lot is for the supply and fit of resin flooring. In addition the lot covers the planning and design of resin flooring systems and the installation and aftersales support required to deliver a full service flooring solution

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 4 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 49
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

49 month(s) from the commencement date, with 37 initial month(s) and option to extend 1×12 month(s)

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As stated in the procurement documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

As stated in the procurement documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 70
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2017/S 243-505514

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 15/04/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 15/04/2019
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

CPC Internal Reference Number is CPC/DU/FLO/19. Northern Procurement Group Ltd (who are a subsidiary of Dukefield Ltd) are acting as agents of Crescent Purchasing Consortium in the development and on-going contract management of this framework. The Contracting Authority will be using an e-tendering system to conduct the procurement exercise. To access the procurement documentation suppliers must register their company details on the Sourcing Cloud system at https://suppliers.multiquote.com the tender is available from the opportunities menu on the login page of the site. The Contracting Authority shall not be under any obligation to accept the lowest tender or indeed any tender. Crescent Purchasing Consortium expressly reserves the rights:

(a) to terminate the procurement process and not to award any contract as a result of the procurement process at any time;

(b) to make whatever changes it may see fit to the content and structure of the procurement as detailed within the tender documentation;

(c) to award a contract covering only part of the consortium’s requirements if explicitly detailed within the tender documentation;

(d) to disqualify any organisation from the process that canvasses any employee of the Contracting Authority during the procurement process or standstill period if applicable;

(e) seek clarifications to tender responses on the basis that any clarification sought will not confer any undue competitive advantage in the favour of any supplier from whom such clarifications are being sought;

(f) where the Contracting Authority can evidence that there is a conflict of interest, either personal or in consideration of any organisation bidding for the contract, the Contracting Authority shall have the explicit right to immediately exclude that person or organisation from the tender process entirely;

(g) where the Contracting Authority has engaged in any pre-market soft testing prior to the commencement of the procurement process, the Contracting Authority reserves the right to name any organisation that has been involved in these discussions and release any and all specifications/discussion documents to the market where appropriate to the subject matter of this procurement;

(h) the Contracting Authority will not be liable for any costs incurred by tenderers;

(i) the value of the framework provided in Section II.1.5) is only an estimate and the Contracting Authority will not guarantee any business through this Framework Agreement; and

(j) the Contracting Authority wishes to establish a Framework Agreement open for use by all Public Sector Bodies as stated in II.1.4).

Tenderers should note, in reference to Section IV.1.3), Envisaged maximum number of participants to the framework:

Where, following the evaluation of bids, more than one tenderer is tied with the same final evaluation score,each of these tenderers shall be deemed to occupy the last Framework Agreement contract award position for the purpose of calculating the maximum number of suppliers under the framework.

The Contracting Authority will award a Framework Agreement to additional tenderers beyond the stated maximum number on any particular lot, where their final evaluation score(s) is within 0,5 % of the last placed position only. For the avoidance of doubt, the last placed position in respect of each lot of this framework is 7th place. Therefore on a lot by lot basis, Tenderers within 0,5 %, along with the tenderer in last placed position, shall be deemed to occupy the last Framework Agreement contract award position for each respective lot.

VI.4)Procedures for review

VI.4.1)Review body

Crescent Purchasing Consortium
Procurement House, Unit 23, Leslie Hough Way
Salford
M6 6AJ
United Kingdom

VI.4.2)Body responsible for mediation procedures

Crescent Purchasing Consortium
Procurement House, Unit 23, Leslie Hough Way
Salford
M6 6AJ
United Kingdom

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Crescent Purchasing Consortium will incorporate a minimum 10-day standstill period at the point information on the award of contract is communicated to tenderers. Bidders who are unsuccessful shall be informed by the Contracting Authority as soon as possible after the decision is made as to the reasons why the bidder was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, the Public Contracts Regulations 2015 provide for the aggrieved parties who have been harmed or who are at risk of harm by the breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any action must be generally brought within 3 months. If a declaration of ineffectiveness is sought, any such action must be brought within 30 days where the Contracting Authority has communicated the award of the contract and a summary of reasons to tenderers, or otherwise within 6 months of the contract being entered into. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Contracting Authority to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Contracting Authority to pay a fine, and/or order that the duration of the contract the shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained

Crescent Purchasing Consortium
Procurement House, Unit 23, Leslie Hough Way
Salford
M6 6AJ
United Kingdom

VI.5)Date of dispatch of this notice:

11/03/2019

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