Crescent Purchasing Consortium Grounds Maintenance Services Framework

Crescent Purchasing Consortium Grounds Maintenance Services Framework

The purpose of this exercise is to put a framework agreement in place with a number of suppliers for the provision of Grounds Maintenance Services.

United Kingdom-Salford: Grounds maintenance services

2016/S 151-274491

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Crescent Purchasing Consortium
Technology House, Lissadel Street
For the attention of: Keeley Blackburn
M6 6AP Salford
United Kingdom
Telephone: +44 1619740945
E-mail: k.blackburn@thecpc.ac.uk

Internet address(es):

General address of the contracting authority: www.thecpc.ac.uk

Address of the buyer profile: https://in-tendhost.co.uk/cpc/aspx/home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: purchasing consortium

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

CPC Member Institutions and Other Participating Consortia (NWUPC)

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Grounds Maintenance Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 104

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 500 000 and 1 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

This is a re-tender of our Grounds Maintenance Services Framework which was originally let in 2012.
The purpose of this exercise is to put a framework agreement in place with a number of suppliers for the provision of Grounds Maintenance Services. The general types of services that this framework will cover include all or part of the following elements:
—General grounds requirements.
—Grass cuttings.
—Maintenance of grass surfaces.
—Hard surface and tarmac areas.
—Maintenance of shrub borders.
—Shrub beds.
—Hedge maintenance.
—Weed control.
—Fence line maintenance.
—Tree maintenance immature & mature).
—Apply selective weed killer.
—Sports pitch marking and maintenance (all sports).
—Scarify sports fields.
—Spiking of sports fields.
—Harrowing of sports fields.
The framework has been split into 13 regional lots with a maximum of 8 suppliers per lot and the estimated framework value is between 500 000 GBP – 1 000 000 GBP over the four-year period.
Please note that there is no guaranteed expenditure on this agreement. The competitiveness, level of service offered and marketing effort in the resulting agreements will be a large factor in determining how many institutions support the contract. CPC are looking for suppliers who will actively promote and market the agreement.
The purpose of this framework agreement is to give EU cover and allow CPC members and other bodies to purchase at a substantial discount relative to the marketplace throughout the term of the framework agreement. The framework terms should apply to all eligible users of the framework agreement.
Members have the right to utilise e-auctions during the further competition / call-off stage of supplier selection.
It is a requirement of the tender that the selected supplier(s) extend the terms to all eligible institutions and consortia, as defined by the CPC including further education colleges/institutions, universities, sixth forms, academies, schools, museums and other similar organisations.
The tender is also available for higher education institutions via our colleagues in other consortia. As per our joint contracting programme other bodies that could potentially be interested in access-ing the agreement are NWUPC (North Western Universities Purchasing Consortium).

http://www.nwupc.ac.uk/

CPC reserves the right during the period of this agreement to make additions to or subtractions from the list of participating institutions and consortia. The right is also reserved to negotiate the inclusion of other users who are outside the main scope of this framework agreement.
Current member details are available per region from the following link:

http://www.thecpc.ac.uk/members/regions.php

Future members of the CPC will be from the education sector, the majority of whom will be on the open access EduBase public portal:

http://www.education.gov.uk/edubase/home.xhtml

II.1.6)Common procurement vocabulary (CPV)

77314000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

in days: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: East Anglia

1)Short description

The framework is split into 13 regional lots and Lot 1 covers East Anglia. Further information on Lots can be found within the ITT document.

2)Common procurement vocabulary (CPV)

77314000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: East Midlands

1)Short description

The framework is split into 13 regional lots and Lot 2 covers East Midlands. Further information on Lots can be found within the ITT document.

2)Common procurement vocabulary (CPV)

77314000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3 Lot title: London

1)Short description

The framework is split into 13 regional lots and Lot 3 covers London. Further information on Lots can be found within the ITT document.

2)Common procurement vocabulary (CPV)

77314000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4 Lot title: Northern Ireland

1)Short description

The framework is split into 13 regional lots and Lot 4 covers Northern Ireland. Further information on Lots can be found within the ITT document.

2)Common procurement vocabulary (CPV)

77314000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 5 Lot title: North East

1)Short description

The framework is split into 13 regional lots and Lot 5 covers North East. Further information on Lots can be found within the ITT document.

2)Common procurement vocabulary (CPV)

77314000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 6 Lot title: North West

1)Short description

The framework is split into 13 regional lots and Lot 6 covers North West. Further information on Lots can be found within the ITT document.

2)Common procurement vocabulary (CPV)

77314000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 7 Lot title: Scotland

1)Short description

The framework is split into 13 regional lots and Lot 7 covers Scotland. Further information on Lots can be found within the ITT document.

2)Common procurement vocabulary (CPV)

77314000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 8 Lot title: South East

1)Short description

The framework is split into 13 regional lots and Lot 8 covers South East. Further information on Lots can be found within the ITT document.

2)Common procurement vocabulary (CPV)

77314000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 8 Lot title: South East

1)Short description

The framework is split into 13 regional lots and Lot 8 covers South East. Further information on Lots can be found within the ITT document.

2)Common procurement vocabulary (CPV)

77314000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 9 Lot title: South West

1)Short description

The framework is split into 13 regional lots and Lot 9 covers South West. Further information on Lots can be found within the ITT document.

2)Common procurement vocabulary (CPV)

77314000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 10 Lot title: Wales

1)Short description

The framework is split into 13 regional lots and Lot 10 covers Wales. Further information on Lots can be found within the ITT document.

2)Common procurement vocabulary (CPV)

77314000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 11 Lot title: West Midlands

1)Short description

The framework is split into 13 regional lots and Lot 11 covers West Midlands. Further information on Lots can be found within the ITT document.

2)Common procurement vocabulary (CPV)

77314000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 12 Lot title: Yorkshire

1)Short description

The framework is split into 13 regional lots and Lot 12 covers Yorkshire. Further information on Lots can be found within the ITT document.

2)Common procurement vocabulary (CPV)

77314000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 13 Lot title: Other

1)Short description

This framework has been split into 13 regional lots and lot 13 covers the Channel Islands and Isle of Wight.

2)Common procurement vocabulary (CPV)

77314000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See ITT Document.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Service Delivery. Weighting 40

2. Contract Price. Weighting 40

3. Customer Care. Weighting 20

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: The framework tender is not using e-auction, however, members reserve the right to utilise e-auctions during the further competition / call off stage of supplier selection.
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CPC/KB/02/2016

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 31.8.2016
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

7.9.2016
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

3.8.2016

 

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