Crossrail Project Representative – Transport for London
The Project Representative (P-Rep) will provide technical advice, scrutiny and assurance to the Crossrail Joint Sponsors — Department for Transport and Transport for London — through the Head of the Joint Sponsor Team, on all aspects of the delivery of Crossrail.
United Kingdom-London: Technical testing, analysis and consultancy services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Department for Transport and Transport for London
Great Minster House, 33 Horseferry Road
Contact point(s): Managing Agent (for this Procurement) Crown Commercial Service, 9th Floor, The Captial, Old Hall Street, Liverpool, L3 9PP
SW1P 4DR London
Telephone: +44 3450103503
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: London and inner region including Reading.
NUTS code UKI
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
The P-Rep should be able to identify key areas of challenge to the timely delivery of Crossrail setting out clear recommendations for action to allow the Sponsors to effectively engage with Crossrail Limited (CRL).
The P-Rep is required to provide a dedicated Core Team and make available the technical experts required to deliver the Statement of Requirements set out below. The Sponsors expect that the P-Rep will have the breadth and depth of capabilities to cover any aspect of the Crossrail Project at all times.
The Contract for services for the Crossrail Project Representative’s shall include, without limitation:
— advising and raising appropriate points of challenge to the Sponsors on any increase in the risk of triggering the Intervention Points;
— providing independent, informed advice and recommendations to the Sponsors on progress of the Crossrail Project in respect of time, costs and quality providing the Sponsors with oversight and analysis of changes in scope, including any Change monitoring CRL’s compliance relating to Undertaking and Assurances, reviewing CRL reporting output and carrying out additional audits or reviews to satisfy the Sponsors of the adequacy and completeness of the same; and advising the Sponsors with regard to the capability and resources deployed by CRL.
The P-Rep will be required to provide the following output and services. The outputs should be supported with clear recommendations and specific points of challenge for Sponsors.
II.1.6)Common procurement vocabulary (CPV)
71600000, 71300000, 71311000, 71311200, 71311230, 71311300, 71530000, 71600000, 71621000, 72220000, 73000000
II.1.9)Information about variants
II.2.1)Total quantity or scope:
Potential Providers will be required to demonstrate that they have access to the relevant technical expertise and capability to deliver the services. The scope of work that these services will be required to cover is set out in the list below. Potential Providers will have to demonstrate experience, technical expertise and capability in these areas:
I. Technical, commercial, and programme assurance on major construction projects;
II. Establishing effective working relationships with delivery organisations and stakeholders over the whole project life cycle;
III. Railway engineering construction, systems integration, fit out, signalling and programme and project management disciplines;
IV. Major systems, signalling and construction experience, preferably in busy urban environments;
V. Railway roll out and operations including timetabling, maintenance, performance and resilience of the railway;
VI. Construction of metro systems in busy urban environments;
VII. Railway systems integration across both metro and mainline capital railway projects;
VIII. Major underground, metro and mainline capital railway projects (UK and worldwide);
IX. Commercial management, cost control, contractual claims, and estimating;
X. Assessment of change and risk and value management;
XI. Stakeholder interface management;
XII. Programming, monitoring and reporting; and;
XIII. Advice on and audit of health and safety, quality and environmental issues.
As well as any other technical disciplines as may be required by a project of the scale and complexity of Crossrail.
Estimated value excluding VAT:
Range: between 8 000 000 and 12 100 000 GBP
II.2.2)Information about options
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
Description of particular conditions: From 1.10.2014, the Government is introducing its new Cyber Essentials Scheme. Government has developed Cyber Essentials, in consultation with industry, to mitigate the risk from common internet based threats.
It will be mandatory for new Central Government contracts, which feature characteristics involving the handling of personal data and ICT systems designed to store or process data at the Official level of the Government Security Classifications scheme (link below), to comply with Cyber Essentials.
All Potential Providers for Central Government contracts, featuring the above characteristics, should make themselves aware of Cyber Essentials and the requirements for the appropriate level of certification ‘or equivalent’. The link below to the Gov.uk website provides further information:
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
This procurement will be managed electronically via the Crown Commercial Service’s e-Sourcing Suite.
To participate in this procurement, Potential Providers must first be registered on the e-Sourcing Suite.
If you have not yet registered on the eSourcing Suite, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk by following the link ‘Register for CCS eSourcing’. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation 6 / 12 which you are registering, who will be entering into a contract if invited to do so. Full instructions for registration and use of the system can be found at http://ccs.cabinetoffice.gov.uk/i-am-supplier/respond-tender
Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement. This is done by firstname.lastname@example.org
Your email must clearly state: the name and reference for the procurement you wish to register for; the name of the registered supplier; and the name and contact details for the registered individual sending the email. Crown Commercial Service will process the email and then enable the supplier to access the procurement online via the e-Sourcing Suite. The registered user will receive a notification email to alert them once this has been done.
As a user of the e-Sourcing Suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event. Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information.
For technical assistance on use of the e-Sourcing Suite please contact Crown Commercial Service Support.
Desk email: email@example.com
Responses must be published by the date in IV.3.4.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Potential Providers will be assessed in accordance with Part 4 of the Public Contracts Regulations 2006, as amended (implementing Title II, Chapter V11, Section 2 of Directive 2004/18/EC), on the basis of information provided in response to an ITT.
The ITT can be accessed at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1.
Potential Providers will be assessed in accordance with Part 4 of the Public Contracts Regulations 2006, as amended (implementing Title II, Chapter V11, Section 2 of Directive 2004/18/EC), on the basis of information provided in response to an ITT.
The ITT can be accessed at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1.
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1.1)Type of procedure
The most economically advantageous tender in terms of the criteria stated below
1. Quality. Weighting 70
2. Price. Weighting 30
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Section VI: Complementary information
The Crossrail Project Representative Contract will be between the successful Supplier and the Contracting Authority, not the Managing Agent.
Potential Providers are advised that the Contract for this will be via a Tripartite agreement between the Potential Provider and the Department for Transport and Transport for London( acting jointly as the Project Sponsor).
For the purposes of this OJEU publication we have listed the Department of Transport (one of the two contracting authorities) address but there are two. The second is Transport for London and their address is Transport for London and Transport for London, 42-50 Windsor Street, London SW1H 0TL.
This contracting model is further outlined in the Instructions to Tenders document Section 2 Introduction paragraphs 2.1 to 2.2.
Potential Providers are advised that the Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE) may operate to transfer the contract of employment of employees currently providing P-Rep services from the incumbent provider to any new provider. The Crown Commercial Service will provide bidders with information obtained from the incumbent provider about the employees currently engaged in providing the P-Rep services in order to enable the Potential Providers to reflect this in their bids.
Potential Providers should note that, in accordance with the UK Government’s policies on transparency, Crown Commercial Service intends to publish the Invitation to Tender (ITT) document and the text of any Contract awarded, subject to possible redactions at the discretion of Crown Commercial Service.
Further information on transparency can be found at:
The Contracting Authority expressly reserves the right (i) not to award any Contract as a result of the procurement process commenced by publication of this notice; and (ii) to make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will the Contracting Authority be liable for any costs incurred by the candidates.
From 2.4.2014 the Government is introducing its new Government Security Classifications (GSC) classification scheme to replace the current Government Protective Marking Scheme (GPMS). A key aspect of this is the reduction in the number of security classifications used. All potential suppliers should make themselves aware of the changes as it may impact on this Requirement. The link below to the Gov.uk website provides information on the new GSC:
Please refer to the CCS website:
http://ccs.cabinetoffice.gov.uk/i-am-supplier/supplier-guidance-supporting-information/complaintsduring-procurement-process for information about how complaints are handled during the procurement process.
VI.4.2)Lodging of appeals
VI.5)Date of dispatch of this notice: