Crossrail Project Representative – Transport for London

Crossrail Project Representative – Transport for London

The Project Representative (P-Rep) will provide technical advice, scrutiny and assurance to the Crossrail Joint Sponsors — Department for Transport and Transport for London — through the Head of the Joint Sponsor Team, on all aspects of the delivery of Crossrail.

United Kingdom-London: Technical testing, analysis and consultancy services

2014/S 233-410885

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Department for Transport and Transport for London
Great Minster House, 33 Horseferry Road
Contact point(s): Managing Agent (for this Procurement) Crown Commercial Service, 9th Floor, The Captial, Old Hall Street, Liverpool, L3 9PP
SW1P 4DR London
UNITED KINGDOM
Telephone: +44 3450103503
E-mail: managedcontracts@ccs.gsi.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Crossrail Project Representative.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: London and inner region including Reading.

NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Project Representative (P-Rep) will provide technical advice, scrutiny and assurance to the Crossrail Joint Sponsors — Department for Transport and Transport for London — through the Head of the Joint Sponsor Team, on all aspects of the delivery of Crossrail.
The P-Rep should be able to identify key areas of challenge to the timely delivery of Crossrail setting out clear recommendations for action to allow the Sponsors to effectively engage with Crossrail Limited (CRL).
The P-Rep is required to provide a dedicated Core Team and make available the technical experts required to deliver the Statement of Requirements set out below. The Sponsors expect that the P-Rep will have the breadth and depth of capabilities to cover any aspect of the Crossrail Project at all times.
The Contract for services for the Crossrail Project Representative’s shall include, without limitation:
— advising and raising appropriate points of challenge to the Sponsors on any increase in the risk of triggering the Intervention Points;
— providing independent, informed advice and recommendations to the Sponsors on progress of the Crossrail Project in respect of time, costs and quality providing the Sponsors with oversight and analysis of changes in scope, including any Change monitoring CRL’s compliance relating to Undertaking and Assurances, reviewing CRL reporting output and carrying out additional audits or reviews to satisfy the Sponsors of the adequacy and completeness of the same; and advising the Sponsors with regard to the capability and resources deployed by CRL.
The P-Rep will be required to provide the following output and services. The outputs should be supported with clear recommendations and specific points of challenge for Sponsors.

II.1.6)Common procurement vocabulary (CPV)

71600000, 71300000, 71311000, 71311200, 71311230, 71311300, 71530000, 71600000, 71621000, 72220000, 73000000

II.1.7)Information about Government Procurement Agreement (GPA)

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Project Development Agreement places obligations on Crossrail Limited to provide reports and assurance to Sponsors and to perform certain tasks. The Sponsors will require the P-Rep to review Crossrail’s performance on a regular or an ad-hoc basis in relation to any of these obligations.
Potential Providers will be required to demonstrate that they have access to the relevant technical expertise and capability to deliver the services. The scope of work that these services will be required to cover is set out in the list below. Potential Providers will have to demonstrate experience, technical expertise and capability in these areas:
I. Technical, commercial, and programme assurance on major construction projects;
II. Establishing effective working relationships with delivery organisations and stakeholders over the whole project life cycle;
III. Railway engineering construction, systems integration, fit out, signalling and programme and project management disciplines;
IV. Major systems, signalling and construction experience, preferably in busy urban environments;
V. Railway roll out and operations including timetabling, maintenance, performance and resilience of the railway;
VI. Construction of metro systems in busy urban environments;
VII. Railway systems integration across both metro and mainline capital railway projects;
VIII. Major underground, metro and mainline capital railway projects (UK and worldwide);
IX. Commercial management, cost control, contractual claims, and estimating;
X. Assessment of change and risk and value management;
XI. Stakeholder interface management;
XII. Programming, monitoring and reporting; and;
XIII. Advice on and audit of health and safety, quality and environmental issues.
As well as any other technical disciplines as may be required by a project of the scale and complexity of Crossrail.
Estimated value excluding VAT:
Range: between 8 000 000 and 12 100 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Potential Providers will be advised if this is necessary during the Procurement. Parent company and/or other guarantees of performance and financial liability may be required by the agent if considered.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required but if a contract is awarded to a consortium, the contracting Authority/agent may require the consortium to form a legal entity before entering into the contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: From 1.10.2014, the Government is introducing its new Cyber Essentials Scheme. Government has developed Cyber Essentials, in consultation with industry, to mitigate the risk from common internet based threats.
It will be mandatory for new Central Government contracts, which feature characteristics involving the handling of personal data and ICT systems designed to store or process data at the Official level of the Government Security Classifications scheme (link below), to comply with Cyber Essentials.

https://www.gov.uk/government/publications/government-security-classifications

All Potential Providers for Central Government contracts, featuring the above characteristics, should make themselves aware of Cyber Essentials and the requirements for the appropriate level of certification ‘or equivalent’. The link below to the Gov.uk website provides further information:

https://www.gov.uk/government/publications/cyber-essentials-scheme-overview

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: 1 Potential Providers will be assessed in accordance with Part 4 of the Public Contracts Regulations 2006, as amended (implementing Title II, Chapter V11, Section 2 of Directive 2004/18/EC), on the basis of information provided in response to an Invitation to Tender (“ITT”).
This procurement will be managed electronically via the Crown Commercial Service’s e-Sourcing Suite.
To participate in this procurement, Potential Providers must first be registered on the e-Sourcing Suite.
If you have not yet registered on the eSourcing Suite, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk by following the link ‘Register for CCS eSourcing’. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation 6 / 12 which you are registering, who will be entering into a contract if invited to do so. Full instructions for registration and use of the system can be found at http://ccs.cabinetoffice.gov.uk/i-am-supplier/respond-tender

Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement. This is done by emailingexpressionofinterest@ccs.gsi.gov.uk

Your email must clearly state: the name and reference for the procurement you wish to register for; the name of the registered supplier; and the name and contact details for the registered individual sending the email. Crown Commercial Service will process the email and then enable the supplier to access the procurement online via the e-Sourcing Suite. The registered user will receive a notification email to alert them once this has been done.
As a user of the e-Sourcing Suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event. Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information.
For technical assistance on use of the e-Sourcing Suite please contact Crown Commercial Service Support.

Desk email: eenablement@ccs.gsi.gov.uk

Responses must be published by the date in IV.3.4.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Potential Providers will be assessed in accordance with Part 4 of the Public Contracts Regulations 2006, as amended (implementing Title II, Chapter V11, Section 2 of Directive 2004/18/EC), on the basis of information provided in response to an ITT.

The ITT can be accessed at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Potential Providers will be assessed in accordance with Part 4 of the Public Contracts Regulations 2006, as amended (implementing Title II, Chapter V11, Section 2 of Directive 2004/18/EC), on the basis of information provided in response to an ITT.

The ITT can be accessed at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality. Weighting 70

2. Price. Weighting 30

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

RM3730

IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

13.1.2015 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 60 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

Please note, this Procurement is being managed and facilitated by Crown Commercial Service (referred to as the Managing Agent). The Managing Agent is acting on behalf of the Contracting Authority throughout the procurement process.
The Crossrail Project Representative Contract will be between the successful Supplier and the Contracting Authority, not the Managing Agent.
Potential Providers are advised that the Contract for this will be via a Tripartite agreement between the Potential Provider and the Department for Transport and Transport for London( acting jointly as the Project Sponsor).
For the purposes of this OJEU publication we have listed the Department of Transport (one of the two contracting authorities) address but there are two. The second is Transport for London and their address is Transport for London and Transport for London, 42-50 Windsor Street, London SW1H 0TL.
This contracting model is further outlined in the Instructions to Tenders document Section 2 Introduction paragraphs 2.1 to 2.2.
Potential Providers are advised that the Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE) may operate to transfer the contract of employment of employees currently providing P-Rep services from the incumbent provider to any new provider. The Crown Commercial Service will provide bidders with information obtained from the incumbent provider about the employees currently engaged in providing the P-Rep services in order to enable the Potential Providers to reflect this in their bids.
Potential Providers should note that, in accordance with the UK Government’s policies on transparency, Crown Commercial Service intends to publish the Invitation to Tender (ITT) document and the text of any Contract awarded, subject to possible redactions at the discretion of Crown Commercial Service.
Further information on transparency can be found at:

http://ccs.cabinetoffice.gov.uk/about-government-procurement-service/transparency-and-accountability/transparency-procurement

The Contracting Authority expressly reserves the right (i) not to award any Contract as a result of the procurement process commenced by publication of this notice; and (ii) to make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will the Contracting Authority be liable for any costs incurred by the candidates.
From 2.4.2014 the Government is introducing its new Government Security Classifications (GSC) classification scheme to replace the current Government Protective Marking Scheme (GPMS). A key aspect of this is the reduction in the number of security classifications used. All potential suppliers should make themselves aware of the changes as it may impact on this Requirement. The link below to the Gov.uk website provides information on the new GSC:

https://www.gov.uk/government/publications/government-security-classifications

Please refer to the CCS website:

http://ccs.cabinetoffice.gov.uk/i-am-supplier/supplier-guidance-supporting-information/complaintsduring-procurement-process for information about how complaints are handled during the procurement process.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: There is no right of appeal in this procurement. If you have a complaint or seek to challenge the outcome, please follow the guidance on procedure contained in the previous section.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

1.12.2014

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