Crown Commercial Service Framework for Courier Services

Crown Commercial Service Framework for Courier Services

This Framework Agreement will comprise of 6 Lots. Lot 1 — Collection and Delivery of Documents and Parcels.
Lot 2 — Secure Collection and Delivery of Sensitive Documents and Parcels including High Value Consignments.
Lot 3 — Secure Collection, Storage and Delivery of Examination and Test Papers and Materials.

United Kingdom-Liverpool: Courier services

2016/S 209-379671

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Crown Commercial Service
The Capital Building Old Hall Street
L3 9PP Liverpool
United Kingdom
Telephone: +44 3450103503
E-mail: supplier@crowncommercial.gov.uk

Internet address(es):

Address of the buyer profile: https://gpsesourcing.cabinetoffice.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Courier Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 2: Land transport services [2], including armoured car services, and courier services, except transport of mail

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 50

Duration of the framework agreement

Duration in months: 36

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 190 000 000 and 430 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Crown Commercial Service as the Authority is putting in place a Pan Government Collaborative Framework Agreement for use by UK public sector bodies identified at VI.3 (and any future successors to these organisations), which include Central Government Departments and their Arm’s Length Bodies and Agencies, Non Departmental Public Bodies, NHS bodies and Local Authorities. This Procurement will establish a multi Supplier public sector Framework Agreement for the purchase of Courier Services (Excluding specialist courier). The Framework Agreement shall comprise of 6 individual Lots. The Authority reserves the right for an electronic auction to be held by Contracting Authorities during further competition prior to an award of a contract.
Potential Providers have the opportunity to bid for all or any combination of the Lots.

II.1.6)Common procurement vocabulary (CPV)

64120000, 43411000, 64100000, 64121000, 64121200, 64122000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

This Framework Agreement will comprise of 6 Lots.
Lot 1 — Collection and Delivery of Documents and Parcels.
Lot 2 — Secure Collection and Delivery of Sensitive Documents and Parcels including High Value Consignments.
Lot 3 — Secure Collection, Storage and Delivery of Examination and Test Papers and Materials.
Lot 4 — Secure Cash and Valuables in Transit, Collection, Delivery and Processing Service.
Lot 5 — Dedicated Network Vehicle Movements and Sortation Courier Service.
Lot 6 — Security Screening of Internal Mail Documents and Parcels.
The Authority reserves the right for an electronic auction to be held by Contracting Authorities during further competition in any of the 6 Lots prior to an award of a contract. Direct Award will also be available for all 6 Lots.
Estimated value excluding VAT:
Range: between 190 000 000 and 430 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The Framework Agreement shall be for an initial period of three (3) years; the
Authority may extend the duration of the Framework Agreement for any period up to a maximum of one (1) year in total from the expiry of the Initial Framework Period, subject to the satisfactory performance of the Suppliers.
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Collection and Delivery of Documents and Parcels

1)Short description

The scope of Lot 1 will be to deliver a full suite of services capable of fulfilling the broad range of Contracting Authority requirements for the Collection and Delivery of Documents and Parcels.

2)Common procurement vocabulary (CPV)

64120000, 64100000, 64121000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 50 000 000 and 100 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots

Lot No: 2 Lot title: Secure Collection and Delivery of Sensitive Documents and Parcels including High Value Consignments

1)Short description

The scope of Lot 2 shall deliver a full suite of service lines capable of fulfilling the broad range of Contracting Authorities requirements for the secure collection and delivery of sensitive documents and parcels including high value consignments. The scope of Lot 2 differs from Lot 1 of this Framework Agreement in that the goods transported will require additional security, full track and trace at every point between collection and delivery and additional layers of indemnity due to the value and nature i.e. museum artefacts, IT, jewellery etc.

2)Common procurement vocabulary (CPV)

64120000, 64100000, 64121000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 30 000 000 and 70 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots

Lot No: 3 Lot title: Secure Collection, Storage and Delivery of Examination and Test Papers and Materials

1)Short description

The scope of Lot 3 will deliver a full suite of service lines capable of fulfilling the broad range of Contracting Authority requirements for the Secure Collection, Storage and Delivery of Examination and Test Papers and Materials. This will include, but not be limited to full end to end process from collection from the collation provider, for delivery to the examination centre, then onward delivery to the awarding examination body marking panel members.

2)Common procurement vocabulary (CPV)

64120000, 64100000, 64121000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 20 000 000 and 60 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots

Lot No: 4 Lot title: Secure Cash and Valuables in Transit, Collection, Delivery and Processing Service

1)Short description

The scope of Lot 4 will be to deliver a full suite of services capable of fulfilling the broad range of Contracting Body requirements for the transportation, collection, delivery and processing/reconciliation of a Secure Cash and Valuables in Transit, Collection, Delivery and Processing Service.

2)Common procurement vocabulary (CPV)

64120000, 64100000, 64121000, 79710000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 20 000 000 and 60 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots

Lot No: 5 Lot title: Dedicated Network Vehicle Movements and Sortation Courier Service

1)Short description

The scope of Lot 5 will deliver a full suite of services capable of fulfilling the broad range of Contracting Authority requirements for Dedicated Network Vehicle Movements and Sortation Services.

2)Common procurement vocabulary (CPV)

64120000, 64100000, 64121000, 64122000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 60 000 000 and 110 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots

Lot No: 6 Lot title: Security Screening of Internal Mail Documents and Parcels

1)Short description

The scope of Lot 6 will be to deliver a suite of service lines capable of fulfilling the broad range of Contracting Authorities requirements for the security screening of
inbound documents, mail items and parcels for a range of hazardous items and materials.

2)Common procurement vocabulary (CPV)

43411000, 64122000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 10 000 000 and 30 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Potential Providers will be advised if this is necessary during the procurement. Parent Company and/or other guarantees of performance and financial liability may be required by the Authority if considered appropriate.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required but if a contract is awarded to a Group of Economic Operators, the Authority may require the Group of Economic Operators to form a legal entity before entering into the Framework Agreement.
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Potential Providers will be assessed in accordance with Section 5 of Chapter 2 of the Public Contract Regulations 2015, as amended (implementing Title II, Chapter III, Section 3, Sub section i of Directive 2014/24/EU), on the basis of information provided in response to an Invitation to Tender (‘ITT’)
This procurement will be managed electronically via the Authority’s e-Sourcing Suite. To participate in this Procurement, Potential Providers must first be registered on the e-Sourcing Suite.
If you have not yet registered on the eSourcing Suite, this can be done online at https:// gpsesourcing.cabinetoffice.gov.uk by following the link ‘Register for CCS eSourcing’. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Full instructions for registration and use of the system can be found at

http://ccs.cabinetoffice.gov.uk/i-am-supplier/respond-tender

Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement. This is done by emailingexpressionofinterest@crowncommercial.gov.uk.

Your email must clearly state: the name and reference for the procurement you wish to register for; the name of the Potential Provider; and the name and contact details for the registered individual sending the email. The
Authority will process the email and then enable the Potential Provider to access the procurement online via the e-Sourcing Suite. The registered user will receive a notification email to alert them once this has been done.
As a user of the e-Sourcing Suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event. Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information.

For technical assistance on use of the e-Sourcing Suite please contact Crown Commercial Service Helpdesk email: eenablement@crowncommercial.gov.uk

Responses must be published by the date in IV.3.4.
Cyber Essentials is mandatory for Central Government Contracts which involve handling personal information and providing certain ICT products and services.
The Government is taking steps to further reduce the levels of cyber security risk in its supply chain through the Cyber Essentials scheme. The scheme defines a set of controls which, when properly implemented, will provide organisations with basic protection from the most prevalent forms of threat coming from the internet. There are 2 levels of certification: Cyber Essentials and Cyber Essentials Plus.
To participate in this Procurement, Potential Providers must be able to demonstrate that you comply with the technical requirements prescribed by Cyber Essentials Plus or equivalent for Services under and in connection with this Procurement.
The Potential Provider may be awarded a place on the Framework Agreement but shall not enter into any Call Off Procedure and/or any Call Off Contracts with Contracting Authorities until they are able to demonstrate to the Authority that they meet the technical requirements prescribed by Cyber Essentials Plus for Services under and in connection with this Procurement.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Potential Providers will be assessed on the basis of information provided in response to an ITT.

The ITT can be accessed at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1 The Authority may take into account any of the following information:

a copy of your audited accounts for the most recent two years and/or 1 or more of the following in respect of your organisation
— a statement of your turnover profit and loss account and cash flow for the most recent year of trading;
— a statement of your cash flow forecast for the current year and a bank letter outlining the current cash and credit position; and/or
— an alternative means of demonstrating financial status.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Candidates will be assessed in accordance with Section 5 of the Regulations implementing the Directive, on the basis of information provided in response to an ITT.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

RM3798

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2016/S 084-148760 of 29.4.2016

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

25.11.2016 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Place:

electronically via Web-Based Portal

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Potential Providers should note that, in accordance with the UK Government’s policies on transparency, the Authority intends to publish the Invitation to Tender (ITT) document and the text of any Framework Agreement awarded, subject to possible redactions at the discretion of the Authority. The terms of the proposed Framework Agreement will also permit a Contracting Authority, awarding a contract under this Framework Agreement, to publish the text of that contract, subject to possible redactions at the discretion of the contracting authority.
Further information on transparency can be found at:

http://ccs.cabinetoffice.gov.uk/about-government-procurement-service/transparency-and-accountability/ transparency-procurement

The Authority expressly reserves the right (i) not to award any contract as a result of the procurement process commenced by publication of this notice; and (ii) to make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will the Authority be liable for any costs incurred by the candidates. If the Authority decides to enter into a Framework Agreement with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of potential suppliers. Any orders placed under this Framework Agreement will form a separate contract under
the scope of this Framework between the supplier and the specific requesting other contracting authority. The Authority and other contracting authorities utilising the Framework reserve the right to use any electronic portal during the life of the agreement.
The duration referenced in Section II.1.4 is for the placing of orders.
The value provided in Section II.1.4 is only an estimate. We cannot guarantee to suppliers any business through this Framework Agreement.
In reference to Section II.1.4, maximum number of participants allowed. Framework Agreements will be concluded with the maximum number of Suppliers for each Lot. This may increase only where two or more Potential Providers have tied scores and are placed in the last position in respect of each lot. The Authority will award a Framework Agreement to additional Potential Providers where their Final Score is within 1 % of the original awarded last place position only. For the avoidance of doubt, last position is 50th for Lot 1 and Lot 2 and 10th for Lots 3, 4, 5 and 6.
In the event that there is a challenge to the Procurement and such a challenge is confined to any one particular Lot, the Authority reserves the right to the extent that it is lawful to do so to conclude a Framework Agreement with the successful Potential Providers in respect of the Lot that has not been so challenged.
As at the publication of this Contract Notice the latest list of these Contracting Authorities can be found in the Office for National Statistics’ Public Sector Classification Guide — September 2016 (see the ‘Central Government’ worksheet in the ‘Public Sector Classification Guide — September 2016’ spreadsheet found at:

https://www.ons.gov.uk/economy/nationalaccounts/uksectoraccounts/datasets/publicsectorclassificationguide

Any corporation established, or a group of individuals appointed to act together, for the specific purpose of meeting needs in the general interest, not having an industrial or commercial character, and
(i) financed wholly or mainly by another contracting authority listed above in this section VI.3 of this notice;
(ii) subject to management supervision by another contracting authority listed above in this section VI.3 of this notice; or
(iii) more than half of the board of directors or members of which, or, in the case of a group of individuals, more than half of those individuals, are appointed by another contracting authority listed above in this section VI.3 of this notice
(iv) an association of or formed by one or more of the Contracting Authorities listed above in this section VI.3 of this notice

The National Citizen Service (NCS) https://www.ncsyes.co.uk/contact

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

26.10.2016

 

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