Crown Commercial Service Fuel Cards Framework Agreement

Crown Commercial Service Fuel Cards Framework Agreement

Crown Commercial Service as the Authority are putting in place a single Lot, multi-supplier Framework Agreement for the provision of fuel cards and associated services.

United Kingdom-Liverpool: Agency fuel cards

2017/S 230-479584

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Crown Commercial Service
9th Floor, The Capital, Old Hall Street
L3 9PP
United Kingdom
Telephone: +44 3450103503
NUTS code: UKInternet address(es):Main address:
I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

Other activity: public procurement

Section II: Object

II.1)Scope of the procurement


Fuel Cards and Associated Services.

Reference number: RM6000

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Crown Commercial Service as the Authority are putting in place a single Lot, multi-supplier Framework Agreement for the provision of Fuel Cards and Associated Services, across the UK (regional and nationwide) and Europe for users identified in V1.3 ‘Contracting Authorities’. Contracting Authorities will then be able to enter into a Call Off Contract with the successful Suppliers for any of the required Services. This Framework Agreement is be in place for an initial three (3) years, with the option to extend for up to one (1) further period of twelve (12) months.

II.1.5)Estimated total value

Value excluding VAT: 1 200 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

This Framework Agreement for the provision of Fuel Cards and Associated Services, across the UK (regional and nationwide) and Europe. The Supplier shall provide the following mandatory requirements: (i) Fuel Card Functionality; (ii) Fraud Prevention, of lost and stolen Fuel Cards; (iii) Security of Contracting Bodies’ information; (iv) Customer Service and Account Management; (v) Transitional planning/exit arrangements, where the award of a Call Off Contract under the Framework Agreement results in a change of Supplier; (vi) Delivering Efficiencies and Increasing Performance; (vii) Invoicing and Payment; (viii) Online Management Tool; (ix) Contracting Body Management Information;(x) Business Activity/Spend Analysis Reporting; and(xi) Coverage of provisions within the UK and Europe.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 70
Price – Weighting: 30

II.2.6)Estimated value

Value excluding VAT: 1 200 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The Authority does not consider that Transfer of Undertakings (Protection of Employment) Regulations 2006 to be an issue in respect of this Procurement at Framework Agreement Stage as the services are not provided at this level. At Call Off Stage, the Authority takes the view that TUPE is unlikely to apply. It is the responsibility of Potential Providers to take their own advice.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

List and brief description of conditions:

Bidders will be assessed in accordance with Section 5 of the 2015 Public

Contract Regulations (implementing the Directive) on the basis of information

provided in response to Bid Pack 2.

This procurement will be managed electronically via the Crown Commercial Service’s eSourcing Suite. To participate in this procurement, participants must first be registered on the eSourcing Suite. If you have not yet registered on the eSourcing Suite, this can be done online at: by following the link -Register for CCS


Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Full instructions for registration and use of the system can be found at:


Once you have registered on the eSourcing Suite, a registered user can

express an interest for a specific procurement. This is done by emailing Your email must clearly state: the name and reference for the procurement you wish to register for; the name of the registered supplier; and, the name and contact details for the registered individual sending the email. Crown Commercial Service will process the email and then enable the supplier to access the procurement online via the eSourcing Suite. The registered user will receive a notification email to alert them once this has been done.

As a user of the eSourcing Suite you will have access to the Emptoris messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event. Please note it is your responsibility to access these messages on a regular basis to ensure you have sight of all relevant information. For technical assistance on use of the eSourcing Suite please contact Crown Commercial Service Support Desk email:

Tender Submissions must be published by the date in IV.2.7 of this Contract Notice.

Cyber Essentials is mandatory for Central Government Contracts which involves handling personal information and providing certain ICT products and services. To participate in this procurement, Bidders must be able to demonstrate that they comply with the technical requirements prescribed by Cyber Essentials for services under and in connection with this Procurement. The award of a place on this Framework Agreement is conditional on a Bidder’s ability to demonstrate to the Authority that they meet the technical requirements prescribed by Cyber Essentials for services under and in conjunction with this Procurement.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 20
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2017/S 128-261046

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 08/01/2018
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 08/01/2018
Local time: 15:01

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

VI.2)Information about electronic workflows

Electronic ordering will be used

VI.3)Additional information:

The value provided in Section(s) II.I.5 is an estimate. We cannot guarantee any business through the Framework Agreement. The Authority will award a Framework Agreement to additional Potential Providers where their final score is within 2 % of the original awarded last place position only. For the avoidance of doubt last position is 20th. As part of this Contract Notice, the following can be accessed at: Contract Notice — Authorised Customer List 2) Contract Notice Transparency Information 3) Contract Notice — Procurement Timetable 4) Single Lot justification 5) Management Charge.

VI.4)Procedures for review

VI.4.1)Review body

Crown Commercial Service
L3 9PP
United Kingdom
Telephone: +44 3454102222

VI.4.2)Body responsible for mediation procedures

United Kingdom
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

United Kingdom

VI.5)Date of dispatch of this notice:



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