Crown Commercial Service – G-Cloud 8

Crown Commercial Service – G-Cloud 8

G-Cloud services, available via the Digital Marketplace, will require frequent procurement refreshes to bring on new suppliers and services.

United Kingdom-Liverpool: Software package and information systems

2016/S 094-169511

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Minister for the Cabinet Office acting through Crown Commercial Service
9th Floor The Capital Old Hall Street
L3 9PP Liverpool
UNITED KINGDOM
Telephone: +44 3450103503
E-mail: supplier@crowncommercial.gov.ukeenablement@crowncommercial.gov.uk

Internet address(es):

General address of the contracting authority: http://www.gov.uk/ccs

Address of the buyer profile: https://gpsesourcing.cabinetoffice.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Other: public procurement
I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

G-Cloud 8 RM1557viii.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Primarily in the UK with some limited requirements overseas.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 999

Duration of the framework agreement

Duration in years: 1

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 200 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Crown Commercial Service as the Contracting Authority is putting in place a Pan Government Collaborative Framework Agreement for use by UK public sector bodies identified at VI.3) (and any future successors to these organisations), which include Central Government Departments and their Arm’s Length Bodies and Agencies, Non Departmental Public Bodies, NHS bodies and Local Authorities.
The above Public Sector Bodies have a need for a compliant Procurement Vehicle to access Cloud Computing Services.
This Framework will be a recurring Framework, the maximum duration of any Call-Off Contract that may be placed by an eligible Contracting Body is 24 months.
G-Cloud services, available via the Digital Marketplace, will require frequent procurement refreshes to bring on new suppliers and services. Refreshes are being considered at a varying frequency of 3-12 months depending on demand and/or availability of new services as the IT Cloud market develops. Suppliers are recommended to respond to this ITT to ensure services are displayed in the optimum manner on the Digital Marketplace. This G-Cloud 8 procurement will be responded to via the Digital Marketplace and details of how to register are included in the ITT. Suppliers must register on the Digital Marketplace Full instructions on how to register are included in the ITT and suppliers must follow the instructions to register.
Full instructions are contained in the ITT for this procurement and details the steps that suppliers need to take to offer services on the Digital Marketplace.

II.1.6)Common procurement vocabulary (CPV)

48000000, 72000000, 72500000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

All cloud based services.
Estimated value excluding VAT: 200 000 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Infrastructure as a Service (IaaS)

1)Short description

Lot 1 — Infrastructure as a Service (IaaS).
Lot 1 Infrastructure as a Service (IaaS) Suppliers will provide processing, storage, networks, and other fundamental computing resources where the Buyer is able to deploy and run arbitrary software, which can include operating systems and applications. The Buyer does not manage or control the underlying cloud infrastructure but has control over operating systems, storage, and deployed applications; and possibly limited control of select networking components (e.g., host firewalls).

2)Common procurement vocabulary (CPV)

72500000

3)Quantity or scope

The definition of services within this Lot is:
The capability provided to the consumer is to provision processing, storage, networks, and other fundamental computing resources where the consumer is able to deploy and run arbitrary software, which can include operating systems and applications. The Consumer does not manage or control the underlying cloud infrastructure but has control over operating systems, storage, and deployed applications; and possibly limited control of select networking components (e.g., host firewalls).

4)Indication about different date for duration of contract or starting/completion

Duration in months: 12 (from the award of the contract)

5)Additional information about lots

The figure stated of (999) is the highest allowable on the eNotice, however the envisaged number of operators is unlimited.
The Framework Agreement duration is for 1 year however the Contracting Authority reserves the right to extend the duration of this Framework Agreement for any period up to a maximum of six (6) months from the expiry of the Initial Term.

Lot No: 2 Lot title: Platform as a Service (PaaS)

1)Short description

Lot 2 — Platform as a Service (PaaS).
Lot 2 Platform as a Service (PaaS) Suppliers will provide deployment onto the cloud infrastructure Buyer-created or acquired applications created using programming languages, libraries, services, and tools supported by the Supplier. The Buyer does not manage or control the underlying cloud infrastructure including network, servers, operating systems, or storage, but has control over the deployed applications and possibly configuration settings for the application-hosting environment.

2)Common procurement vocabulary (CPV)

72500000

3)Quantity or scope

The definition of services within this Lot is:
The capability provided to the Consumer is to deploy onto the cloud infrastructure Consumer-created or acquired applications created using programming languages, libraries, services, and tools supported by the provider. The consumer does not manage or control the underlying cloud infrastructure including network, servers, operating systems, or storage, but has control over the deployed applications and possibly configuration settings for the application-hosting environment.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 12 (from the award of the contract)

5)Additional information about lots

The figure stated of (999) is the highest allowable on the eNotice, however the envisaged number of operators is unlimited.
The Framework Agreement duration is for 1 year however the Contracting Authority reserves the right to extend the duration of this Framework Agreement for any period up to a maximum of six (6) months from the expiry of the Initial Term.

Lot No: 3 Lot title: Software as a Service (SaaS)

1)Short description

Lot 3 — Software as a Service (SaaS).
Lot 3 Software as a Service (SaaS) Suppliers will provide access to Suppliers applications running on a cloud infrastructure. The applications are accessible from various Buyer devices through either a thin Buyer interface, such as a web browser (e.g., web-based email), or a program interface. The Buyer does not manage or control the underlying cloud infrastructure including network, servers, operating systems, storage, or even individual application capabilities, with the possible exception of limited user-specific application configuration settings.

2)Common procurement vocabulary (CPV)

72500000

3)Quantity or scope

The definition of services within this Lot is:
The capability provided to the consumer is to use the provider’s applications running on a cloud infrastructure2. The applications are accessible from various clients devices through either a thin client interface, such as a web browser (e.g., web-based email), or a program interface. The Consumer does not manage or control the underlying cloud infrastructure including network, servers, operating systems, storage, or even individual application capabilities, with the possible exception of limited user-specific application configuration settings.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 12 (from the award of the contract)

5)Additional information about lots

The figure stated of (999) is the highest allowable on the eNotice, however the envisaged number of operators is unlimited.
The Framework Agreement duration is for 1 year however the Contracting Authority reserves the right to extend the duration of this Framework Agreement for any period up to a maximum of six (6) months from the expiry of the Initial Term.

Lot No: 4 Lot title: Specialist Cloud Services

1)Short description

Lot 4 — Specialist G-Cloud Services.
Lot 4 Specialist G-Cloud Services Suppliers will provide one or more of the following:
Onboarding services for Cloud Services only;
Business analysis for Cloud Services only;
Cloud project specification and selection;
Deployment of cloud services;
Transition management to cloud services;
User management of cloud services.
Cloud Service Integration and Management Services (SIAM):
— Enterprise architecture;
— Project management and governance;
— Service and systems integration;
— Service management;
— Software support;
— Helpdesk.
Cloud information management and digital continuity:
— eDiscovery;
— Data recovery, conversion and migration;
— Data quality;
— Digital archiving;
— Data storage consultancy for G-Cloud Services only;
CESG Certified Cyber Security Consultancy;
Cyber security consultants and consultancies vary considerably in their area and depth of expertise.
The consultancy services offered will include 1 (or more) of the following categories:
Policy and Standards;
Risk Assessment;
Risk Management;
Security Architecture;
IA Methodologies;
Incident Management;
Audit and Review.

Guidance on selecting a CESG Certified Cyber Security Consultancy is available at http://www.cesg.gov.uk/awarenesstraining/certified-professionals/Pages/index.aspx

2)Common procurement vocabulary (CPV)

72500000

3)Quantity or scope

Lot 4 is designed to support the design and implementation of Cloud based services.
As such the service(s) which are offered under Lot 4 should fall under the remit of the following headings:
Business Analysis.
Provision to offer skills to identify and analyse organisational needs and how transferring some or all existing IT systems to cloud based systems could increase efficiencies and savings.
Legacy to Cloud Rationalization.
These Services are designed to support organisations which have identified potential efficiencies in moving legacy IT solutions or infrastructure to the Cloud, but require support in the design and implementation of the solution themselves. Suppliers can offer those skills and identify which parts of a legacy system or infrastructure can be migrated to the cloud.
Design / Consultation.
Provision to offer Cloud based system(s) designs inclusive of iterative design, development and ongoing maintenance of existing cloud services. These designs can include specification of what a solution could/should look like. That solution can then either be bought off the shelf via other Lots or designed by teams and development sourced from other Frameworks. This included developing of a ‘Road Map’ ahead of the transition detailing how the transition should work.
Transition Management.
Once a Customer has a system design in place, these services are available to call on suppliers to manage the actual transfer, inclusive of the on-boarding and off-boarding of data and end user training. This includes the migration of existing services between data centres (whether on- or off-premise) as part of a transition to the cloud.
Service Management.
Suppliers are able to offer continuous management for a customer’s Cloud Solutions. This includes service integration, management of multiple Cloud solutions, the integration of Cloud and Non-Cloud services but not the management of exclusively Non-Cloud Services. It should be noted that when suppliers offer services, each individual service should be specific to one of the above streams. I.e., if a Supplier is able to offer services in each stream then they should offer 5 different services, not 1 single service that includes all of the above, in turn allowing customers to can buy a bit of each stage at once. Concessions should be made in the procurement process to allow a single supplier to win all streams to allow for continuity of delivery.
Excluded.
For the avoidance of doubt, the following services are excluded from G-Cloud Additional Services:
a) Co-Location Services;
b) Non-Cloud related services/ consultancy;
c) Bespoke digital project build services;
d) Hardware.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 12 (from the award of the contract)

5)Additional information about lots

The figure stated of (999) is the highest allowable on the eNotice, however the envisaged number of operators is unlimited.
The Framework Agreement duration is for 1 year however the Contracting Authority reserves the right to extend the duration of this Framework Agreement for any period up to a maximum of six (6) months from the expiry of the Initial Term.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Participants will not be required to provide a deposit. No guarantees will be required at Framework Agreement level; Contracting Bodies may insist on a guarantee at Call-Off stage but this will be stipulated in their Order Form.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required but if a contract is awarded to a consortium, the Contracting Authority may require the consortium to form a legal entity before entering into the Framework Agreement.
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Potential Providers will be assessed in accordance with Section 5 of Chapter 2 of the Public Contracts Regulations 2015, as amended, on the basis of information provided in response to an Invitation to Tender (‘ITT’).

This G-Cloud 8 procurement will be responded to via the Digital Marketplace (accessed here: https://www.digitalmarketplace.service.gov.uk) and details of how to register are included in the ITT; suppliers must register on the Digital Marketplace.

1. Create, or log into, an account on the Digital Marketplace homepage https://www.digitalmarketplace.service.gov.uk (this is only required once for all tenders on the platform) –

Click on ‘Log into existing supplier account’ or ‘Create new supplier account’. To create a new supplier account, you will need to provide your company’s head office DUNS number, Companies House number (if you have 1, and contact details.
2. Register your interest in becoming a G-Cloud 8 supplier — Log in to the Digital Marketplace. Click the ‘Register your interest in becoming a G-Cloud 8 supplier’ link at the top of the page. You can now receive G-Cloud 8 email updates, read G-Cloud 8 guidance, ask clarification questions, make your supplier declaration and add services to your submission.

3. Services that you’ve marked as ‘complete’ will be automatically submitted at 17:00 BST, 21.6.2016 If you have also made the supplier declaration. You must ask any clarification questions on the Digital Marketplace G-Cloud 8 updates page atwww.digitalmarketplace.service.gov.uk/suppliers/frameworks/g-cloud-8/updates

Full instructions are contained in the ITT for this procurement and details the steps that suppliers need to take to offer services on the Digital Marketplace.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Potential Providers will be assessed on the basis of information provided in response to an ITT.
This procurement will be managed electronically via the Digital Marketplace. To participate in this procurement, participants must first be registered on the Digital Marketplace.
If you have not yet registered on the Digital Marketplace, this can be done online at

https://www.digitalmarketplace.service.gov.uk/suppliers/create Click on ‘Create new supplier account’. You will need to provide your company’s head office DUNS number, Companies House number (if you have one), and contact details.

The Contracting Authority is not conducting financial checks for appointment to the Framework Agreement. Financial checks may be performed by the Contracting Bodies at the time of Call-Off prior to direct award.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Potential Providers will be assessed in accordance with Section 5 of Chapter 2 of the Public Contracts Regulations 2015, as amended, on the basis of information provided in response to an Invitation to Tender (‘ITT’).

The ITT can be accessed at: https://www.digitalmarketplace.service.gov.uk/ using the instructions detailed in III.2.1) The Contracting Authority may have regard to either or both of the following means in its assessment:

(a) An assessment of the services proposed by the Supplier, the Contracting Authority will publish the minimum set of service criteria that suppliers are required to make visible as part of their catalogue entries and service definitions as part of the ITT.
(b) Using a claims-based approach; the G-Cloud programme will confirm that the service makes clear and unambiguous statements about the published criteria. This will result in a high-level and initial G-Cloud Assurance.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Whole life cost: cost effectiveness, price and running costs. Weighting 40

2. Technical merit and functional fit: coverage, network capacity and performance as specified in relevant service levels. Weighting 40

3. After sales service management: help desk, account management function and assurance of supply of a range of services, and. Weighting 10

4. Non-functional characteristics. Weighting 10

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

RM1557viii

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

21.6.2016 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Place:

Electronically, via web-based portal.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Potential Providers should note that, in accordance with the UK Government’s policies on transparency, Crown Commercial Service intends to publish the Invitation to Tender (ITT) document and the text of any Framework Agreement awarded, subject to possible redactions at the discretion of Crown Commercial Service. The terms of the proposed Framework Agreement will also permit a public sector contracting authority, awarding a contract under this Framework Agreement, to publish the text of that contract, subject to possible redactions at the discretion of the contracting authority. Further information on transparency can be found at:

https://www.gov.uk/government/publications/procurement-and-contracting-transparency-requirements-guidance

Crown Commercial Service expressly reserves the right (i) not to award any contract as a result of the procurement process commenced by publication of this notice; and (ii) to make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will Crown Commercial Service be liable for any costs incurred by the Potential Providers. If Crown Commercial Service decides to enter into a Framework Agreement with the successful Supplier, this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of Potential Providers. (Any orders placed under this Framework Agreement will form a separate contract under the scope of this Framework between the Supplier and the specific requesting other contracting authority(s). Crown Commercial Service and other contracting bodies utilising the Framework Agreement reserve the right to use any electronic portal during the life of the agreement.)
The duration referenced in Section II.1.4) is for the placing of orders.
The value provided in Section II.1.4) is only an estimate. We cannot guarantee Suppliers any business through this Framework Agreement.
Crown Commercial Service wishes to establish a Framework Agreement for use by the following UK public sector bodies (and any future successors to these organisations):
A list of customers eligible to use the Framework Agreement should be listed in this section. A full list of potential contracting authorities can be found here under March 16 file:

https://www.ons.gov.uk/economy/nationalaccounts/uksectoraccounts/datasets/publicsectorclassificationguide

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: There is no right of appeal in this procurement. If you have a complaint or seek to challenge the outcome, please follow the guidance on procedure contained in the previous section.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

13.5.2016

 

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