Crown Commercial Service Grants and Programmes Services

Crown Commercial Service Grants and Programmes Services

Crown Commercial Service Grants Administration Framework. Lot 1: G&PS Administration Services
Lot 2: Communication, Promotions and Support to understand G&PS. Lot 3: G&PS Policy Design and Implementation.

United Kingdom-Norwich: Administration services

2016/S 077-137392

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Minister for the Cabinet Office acting through Crown Commercial Service
Rosebery Court St Andrew’s Business Park
NR7 0HS Norwich
UNITED KINGDOM
Telephone: +44 3450103503
E-mail: supplier@crowncommercial.gov.ukeenablement@crowncommercial.gov.uk

Internet address(es):

General address of the contracting authority: http://www.gov.uk/ccs

Address of the buyer profile: https://gpsesourcing.cabinetoffice.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Crown Commercial Service
Rosebery Court
NR7 0HS Norwich
UNITED KINGDOM
Telephone: +44 3450103503
E-mail: supplier@crowncommercial.gov.ukeenablement@crowncommercial.gov.uk
Internet address: Rosebery Court

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Economic and financial affairs
Other: Public Procurement
I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

RM949 Grants and Programmes Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Primarily in the UK.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 999

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 20 000 000 and 100 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Crown Commercial Service as the contracting authority is putting in place a pan government Framework Agreement for use by UK public sector bodies identified at VI.3 (and any future successors to these organisations), which include Central Government Departments and their Arm’s Length Bodies and Agencies, Non Departmental Public Bodies, NHS bodies and Local Authorities.
The above contracting authority(s) have a need for Grants and Programmes Services (GP&S).
The Services covered by this Procurement have been sub-divided into 5 Lots, namely:
Lot 1: G&PS Administration Services
Lot 2: Communication, Promotions and Support to understand G&PS
Lot 3: G&PS Policy Design and Implementation
Lot 4: G&PS Programme Evaluation
Lot 5: G&PS Managed Service
Each Lot sets out the scope of work that a Supplier may be required to undertake under each lot.
Contracting Authority Call Off requirements under a Lot may be for one, any number and combination of, or all the Services within that specific Lot.
Potential Providers have the opportunity to bid for any of Lots 1 to 4. Please be aware that Lot 5 is different from the other Lots (1-4) in terms of bidding requirements in that you do not bid directly for, but express an interest in Lot 5, and become eligible to be awarded Lot 5 by virtue of having bid for and been successful at all of Lots 1, 2 and 3 inclusive. If you are successful at Lots 1, 2 and 3 inclusive you will be eligible to be awarded Lot 5, either as Lot 5 on its own (if you have indicated in your response to Attachment 2, Participation requirement and Selection Questionnaire SQ1.3 that you only want to be awarded Lot 5) or as part of a multiple lot award i.e. Lots 1, 2, 3 & 5. If you fail to be successful at any Lot out of Lots 1, 2 or 3 you cannot be considered for award of Lot 5, either on its own or as part of a multi Lot award.
If you have expressed an interest in Lot 5 or are bidding for other Lots as well as having expressed an interest in Lot 5, then failure to get the required Lots for award of Lot 5 will not prevent you from being considered for (in line with evaluation procedures at paragraphs 9 onward in this Attachment 1 ITT) and being successful in any of the other Lot(s) that you have bid for (i.e. Lots 1, 2, 3 or 4)
Potential Providers may bid for and be successful (in accordance with evaluation procedures and final decision to award to paragraphs 8 and 12) on multiple lots i.e. successful suppliers will not be limited on the number of Lots they may appear on.
Once the Framework Agreement is live, Suppliers on the Framework Agreement will only be able to bid for Call Off Contracts competed under the Lot in which the Supplier is listed — the Lot at which at which the Supplier has been successful at this Framework level Procurement. Where a Supplier has bid for Lots 1,2 and 3 and expressed an interest in Lot 5 and is successful in their bid they will have the option of being listed on Lots 1,2, 3 and 5 or on Lot 5 only. If a Supplier chooses to be on Lot 5 only they will not be permitted to participate in competitions for services under Lots 1, 2 or 3. Suppliers will be deemed not capable of delivering the services under Lots 1,2 and 3 where they have chosen to be on Lot 5 only.
The duration referred to in section II.1.4 is 2 years plus the option for two 12 month extensions (potentially a 4 year total framework).

II.1.6)Common procurement vocabulary (CPV)

75100000, 22462000, 75112000, 79000000, 79210000, 79212000, 79212110, 79212400, 79300000, 79340000, 79341000, 79341200, 79341400,79342000, 79342100, 79342200, 79419000, 79421000, 79421200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 20 000 000 and 100 000 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: G&PS Administration Services

1)Short description

This Lot includes customer and administrative support, basic grant assessment and award, and payment processing.

2)Common procurement vocabulary (CPV)

75100000, 79210000, 79000000, 79212400, 66172000, 79421000, 79421200, 79999200, 75112000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Communication, Promotions and Support to understand G&PS

1)Short description

This Lot includes communications and marketing, the production and design of supporting materials and the design and development of templates.

2)Common procurement vocabulary (CPV)

79340000, 79210000, 79342100, 22462000, 79341400, 79341200, 79342000, 79341000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3 Lot title: G&PS Policy Design and Implementation

1)Short description

This Lot includes the design and development of programme policy and guidance, grant assessment and/or award, monitoring and reporting, signposting and triage to sources of support, and technical ‘direct’ support.

2)Common procurement vocabulary (CPV)

75130000, 71244000, 79000000, 79311410, 79212110, 79419000, 79421000, 79421200, 75112000, 75131000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4 Lot title: G&PS Programme Evaluation

1)Short description

This Lot includes the evaluation of outcomes and delivery of Grants and Programmes.

2)Common procurement vocabulary (CPV)

79300000, 79315000, 79419000, 79311300

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 5 Lot title: G&PS Managed Service

1)Short description

This Lot will cover a managed service comprised of the requirements contained within Lots 1, 2 and 3.

2)Common procurement vocabulary (CPV)

75100000, 79341000, 79419000, 79341400, 79999200, 79341200, 79315000, 79421000, 79000000, 22462000, 79210000, 79342000, 79300000,79421200, 79340000, 79212400, 79311300, 79342100, 75112000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Participants will be advised if this is necessary during the procurement. Parent company and/or other guarantees of performance and financial liability may be required by Crown Commercial Service if considered appropriate.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required but if a contract is awarded to a consortium, the Contracting Authority may require the consortium to form a legal entity before entering into the Framework Agreement.
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Candidates will be assessed in accordance with Section 5 of the 2015 Public Contract Regulations (implementing the Directive) on the basis of information provided in response to an Invitation to Tender (‘ITT’).
This procurement will be managed electronically via the Crown Commercial Service’s e-Sourcing Suite. To participate in this procurement, participants must first be registered on the e-Sourcing Suite.

If you have not yet registered on the eSourcing Suite, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk by following the link ‘Register for CCS eSourcing’. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Full instructions for registration and use of the system can be found at

https://www.gov.uk/government/publications/become-a-crown-commercial-service-supplier/becoming-a-supplier-through-the-crown-commercial-service-what-you-need-to-know

Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement. This is done by emailingExpressionOfInterest@crowncommercial.gov.uk

Your email must clearly state: the name and reference for the procurement you wish to register for; the name of the registered supplier; and the name and contact details for the registered individual sending the email. Crown Commercial Service will process the email and then enable the supplier to access the procurement online via the e-Sourcing Suite. The registered user will receive a notification email to alert them once this has been done.
As a user of the e-Sourcing Suite you will have access to the Emptoris messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event. Please note it is your responsibility to access these messages on a regular basis to ensure you have sight of all relevant information.

For technical assistance on use of the e-Sourcing Suite please contact Crown Commercial Service Support Desk email:eEnablement@crowncommercial.gov.uk

Responses must be published by the date in IV.3.4.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Candidates will be assessed in accordance with Section 5 of the 2015 Public Contract Regulations (implementing the Directive) on the basis of information provided in response to an Invitation to Tender (‘ITT’).

The ITT can be accessed at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1

The Contracting Authority may take into account any of the following information:
(a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Candidates will be assessed in accordance with Section 5 of the 2015 Public Contract Regulations (implementing the Directive) on the basis of information provided in response to an Invitation to Tender (‘ITT’).

The ITT can be accessed at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1

The Contracting Authority may have regard to any of the following means in its assessment:
(a) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: — where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority, — where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator;
(b) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(c) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities;
(d) where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body’s agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;
(e) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(f) for public works contracts and public services contracts, and only in appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(g) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last three years;
(h) an indication of the proportion of the contract which the services provider intends possibly to subcontract.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

RM949

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2016/S 028-045360 of 10.2.2016

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

23.5.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 23.5.2016 – 12:01

Place:

Electronically, via web-based portal

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Potential suppliers should note that, in accordance with the UK Government’s policies on transparency, Crown Commercial Service intends to publish the Invitation to Tender (ITT) document and the text of any Framework Agreement awarded, except for any information which is exempt from disclosure in accordance with the provisions of the FOIA. The terms of the proposed Framework Agreement will also permit a public sector contracting authority, awarding a contract under this Framework Agreement, to publish the text of that contract, except for any information which is exempt from disclosure in accordance with the provisions of the FOIA. Further information on transparency can be found at:

https://www.gov.uk/government/publications/procurement-and-contracting-transparency-requirements-guidance

The Authority expressly reserves the right (i) not to award any contract as a result of the procurement process commenced by publication of this notice; and (ii) to make whatever changes it may see fit to the content and structure of the tendering competition (including reserving the right to award some but not all Lots); and in no circumstances will the Contracting Authority be liable for any costs incurred by the candidates. If the Contracting Authority decides to enter into a Framework Agreement with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of potential suppliers. Any orders placed under this Framework Agreement will form a separate contract under the scope of this Framework between the supplier and the specific requesting other contracting body. The Contracting Authority and other contracting bodies utilising the Framework reserve the right to use any electronic portal during the life of the agreement.
The duration referenced in Section II.1.4 is for the placing of orders.
The value provided in Section II.1.4 is only an estimate. We cannot guarantee to suppliers any business through this framework agreement.
The scope of services under this Framework Agreement are wider than any previous public sector agreement in this area. The scope of services under this Agreement also sees the public sector operating in a relatively new market in terms of potential demand and supply. The value range for this Framework Agreement reflects and accommodates these factors.
Crown Commercial Service wishes to establish a Framework Agreement for use by the following UK public sector bodies (and any future successors to these organisations):
The Authority wishes to establish a Framework Agreement for use by the following UK public sector
bodies (and any future successors to these organisations):
Central Government Departments, Local Government and Public Corporations that can be accessed at the
Public Sector Classification Guide:

http://www.ons.gov.uk/ons/search/index.html?

pageSize=50&sortBy=none&sortDirection=none&newquery=Public+Sector+Classification+Guide
Local Authorities (England and Wales)

http://www.idea.gov.uk/idk/org/la-data.do

www.ubico.co.uk

26 / 31
NDPBs

https://www.gov.uk/government/organisations

Network Rail

www.networkrail.co.uk

National Parks Authorities

http://www.nationalparks.gov.uk/

Educational Establishments in England and Wales, maintained by the Department for Children, Schools and Families including Schools, Universities and Colleges but not Independent Schools

http://www.education.gov.uk/edubase/home.xhtml

Police Forces in the United Kingdom

https://www.police.uk/contact/force-websites/

Police Forces and Special Police Forces in the United Kingdom, and/or Police and Crime Commissioners (as defined by the Police Reform and Social Responsibility Act 2011) and/or the Police Authorities (as defined in the Police Act 1964, Police Act 1996, Serious Organised Crime and Police Act 2005, Police and Justice Act 2006, Police, Public Order and Criminal Justice (Scotland) Act 2006), and other relevant legislation for the constituent parts of the United Kingdom, for their respective rights and interests.
Fire and Rescue Services in the United Kingdom

http://www.fireservice.co.uk/information/ukfrs

http://www.nifrs.org/areas-districts/

http://www.firescotland.gov.uk/your-area.aspx

NHS Bodies England

http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx

http://www.nhs.uk/ServiceDirectories/Pages/CCGListing.aspx

http://www.nhs.uk/ServiceDirectories/Pages/MentalHealthTrustListing.aspx

http://www.nhs.uk/ServiceDirectories/Pages/CareTrustListing.aspx

http://www.nhs.uk/ServiceDirectories/Pages/AreaTeamListing.aspx

http://www.nhs.uk/ServiceDirectories/Pages/SpecialHealthAuthorityListing.aspx

http://www.nhs.uk/ServiceDirectories/Pages/OtherListing.aspx

Hospices in the UK

http://www.helpthehospices.org.uk/about-hospice-care/find-a-hospice/uk-hospice-and-palliative-care-services

Registered Social Landlords (Housing Associations)

https://www.gov.uk/government/publications/current-registered-providers-of-social-housing

Third Sector and Charities in the United Kingdom

http://www.charitycommission.gov.uk/find-charities/

http://www.oscr.org.uk/search-charity-register/

https://www.charitycommissionni.org.uk/ShowCharity/RegisterOfCharities/RegisterHomePage.aspx

Citizens Advice in the United Kingdom

http://www.citizensadvice.org.uk/index/getadvice.htm

www.cas.org.uk

http://www.citizensadvice.co.uk/

Scottish Public Bodies
27 / 31
The framework agreement will be available for use by any Scottish Public Sector Body: the Authority;
Scottish Non-Departmental Public Bodies; offices in the Scottish Administration which are not ministerial offices; cross-border public authorities within the meaning of section 88(5) of the Scotland Act 1998; the Scotland Office; the Scottish Parliamentary Corporate Body; councils constituted under section 2 of the Local Government etc. (Scotland) Act 1994 (except where they are acting in their capacity as educational authority); Scottish joint fire boards or joint fire and rescue boards; Scottish joint police boards or any successor National Police or Fire Authority; Scottish National Park authorities, bodies registered as social landlords under the Housing (Scotland) Act 2001, Scottish health boards or special health boards, Student Loans Company Limited, Northern Lighthouse Board, further or higher education institutions being fundable bodies within the meaning of section 6 of the Further and Higher Education (Scotland) Act 2005 any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament, any association of or formed by one or more of the foregoing, bodies financed wholly or mainly by one or more of the foregoing, bodies subject to management supervision by one or more of the foregoing and bodies more than half of the board of directors or members of which, or, in the case of a group of individuals, more than half of those individuals, being appointed by one or more of the foregoing.
Scottish Government

http://www.gov.scot

Scottish Parliament

http://www.scottish.parliament.uk/abouttheparliament/27110.aspx

Scottish Local Authorities

http://www.gov.scot/About/Government/councils

http://www.scotland-excel.org.uk/home/AboutUs/OurMembers/AssociateMembers.aspx

Scottish Agencies, NDPBs

http://www.gov.scot/Topics/Government/public-bodies/about/Bodies

Scottish NHS Bodies

http://www.gov.scot/Topics/Health/NHS-Workforce/NHS-Boards

http://www.show.scot.nhs.uk/organisations/

Scottish Further and Higher Education Bodies

http://www.universities-scotland.ac.uk/index.php?page=members

http://www.collegesscotland.ac.uk/member-colleges.html

http://www.sfc.ac.uk/aboutus/council_funded_institutions/WhoWeFundColleges.aspx

Scottish Police

http://www.scotland.police.uk/your-community/

Scottish Housing Associations

http://www.sfha.co.uk/component/option,com_membersdir/Itemid,149/view,membersdir/

The Scotland Office

https://www.gov.uk/government/organisations/scotland-office

Registered Social Landlords (Housing Associations) — Scotland

http://www.esystems.scottishhousingregulator.gov.uk/register/reg_pub_dsp.search

Scottish Primary Schools

http://www.educationscotland.gov.uk/parentzone/myschool/findaschool/index.asp

Scottish Secondary Schools

http://www.educationscotland.gov.uk/parentzone/myschool/findaschool/index.asp

Scottish Special Schools
28 / 31

http://www.educationscotland.gov.uk/parentzone/myschool/findaschool/index.asp

Welsh Public Bodies
National Assembly for Wales, Welsh Assembly Government and Welsh Local Authorities, and all bodies covered by:

http://www.assembly.wales/en/Pages/Home.aspx

http://gov.wales

NHS Wales

http://www.wales.nhs.uk/ourservices/directory

Housing Associations — Registered Social Landlords Wales

http://gov.wales/topics/housing-and-regeneration/publications/registered-social-landlords-in-wales/?lang=en

Universities in Wales

http://www.uniswales.ac.uk/universities/

Colleges in Wales

http://www.collegeswales.ac.uk/en-GB/wales_colleges-42.aspx

Schools in Wales (nursery, primary, middle, secondary, special, independent schools and pupil referral units)

http://gov.wales/statistics-and-research/address-list-of-schools/?lang=en

Northern Ireland Public Bodies
Northern Ireland Government Departments

http://www.northernireland.gov.uk/gov.htm

Northern Ireland Public Sector Bodies and Local Authorities

http://www.northernireland.gov.uk/az2.htm

Schools in Northern Ireland

http://www.nidirect.gov.uk/index/do-it-online/parents-online/find-schools-and-nurseries.htm

Universities in Northern Ireland

http://www.deni.gov.uk/links.htm#colleges

Health and Social care in Northern Ireland

http://www.hscni.net/

Northern Ireland Housing Associations

http://www.nidirect.gov.uk/index/contacts/contacts-az.htm/housing-associations-contact

Police Service of Northern Ireland

http://www.psni.police.uk/index.htm

Any corporation established, or a group of individuals appointed to act together, for the specific purpose of meeting needs in the general interest, not having an industrial or commercial character, and
(i) financed wholly or mainly by another contracting authority listed above in this section VI.3 of this
notice;
(ii) subject to management supervision by another contracting authority listed above in this section VI.3
of this notice; or
(iii) more than half of the board of directors or members of which, or, in the case of a group of
individuals, more than half of those individuals, are appointed by another contracting authority listed above in this section VI.3 of this notice 29 / 31
(iv) an association of or formed by one or more of the Contracting Authorities listed above in this section VI.3 of this notice
Entities which are not public sector bodies may also use the Framework Agreements if the Authority is
satisfied that:
— such entity is calling-off services directly, solely and exclusively in order to satisfy
contractual obligations to one or more public sector bodies, all of which are entitled to use the Framework Agreements on their own account;
— it will pass the benefit of the call-off contract to such public sector body(ies) directly, in full and on a purely ‘pass-through’ basis. Accordingly there must be no mark-up, management fee, service charge or any similar cost solely in relation to the supply of energy imposed on the relevant public sector body(ies), who must be able to benefit from the terms of the Framework Agreements in a like manner and to the same extent as if using the Framework Agreements on its/their own account.
Any ‘bodies governed by public law’ which under the Public Contracts Regulations 2015 means bodies that have all of the following characteristics
(a)they are established for the specific purpose of meeting needs in the general interest, not having an industrial or commercial character;
(b)they have legal personality; and
(c)they have any of the following characteristics:—
(i)they are financed, for the most part, by the State, regional or local authorities, or by other bodies
governed by public law;
(ii)they are subject to management supervision by those authorities or bodies; or
(iii)they have an administrative, managerial or supervisory board, more than half of whose members are
appointed by the State, regional or local authorities, or by other bodies governed by public law;
Cyber Essentials is mandatory for Central Government Contracts which involve handling personal
information and providing certain ICT products and services.
The government is taking steps to further reduce the levels of cyber security risk in its supply chain
through the Cyber Essentials scheme. The scheme defines a set of controls which, when properly
implemented, will provide organisations with basic protection from the most prevalent forms of threat coming from the internet. There are 2 levels of certification: Cyber Essentials and Cyber Essentials Plus.
To participate in this Procurement, Potential Providers must be able to demonstrate that you comply with
the technical requirements prescribed by Cyber Essentials for Services under and in connection with this Procurement by the time the first call-off contract is awarded.

Further details of Cyber Essentials may be found here https://www.cyberstreetwise.com/cyberessentials/

Further detail of the mandatory requirements may be found in PPN 09/14.
Our processes for dealing with complaints during the procurement are conducted in a fair, open and transparent manner in line with the Public Contracts Regulations (2015). We are committed to developing constructive relationships with suppliers and are keen to generate maximum competition in all of our procurements to deliver best value and sustainable cost savings for the taxpayer. The outcome of the evaluation process is entirely dependent on the competitive strength of individual bid submissions, regardless of bidder’s size or place on existing / previous arrangements. We are committed to treating all suppliers fairly and all feedback and complaints are given full and fair consideration. If at any stage we believe that a mistake has been made by us, please be assured that we will rectify it to the extent that we can legally do so. In order to complain you must first be registered on the eSourcing tool for the relevant procurement event. All complaints must be raised via the eSourcing tool messaging facility. If, following response to your complaint, you are still unsatisfied at the outcome of a procurement competition then you should seek your own independent legal advice on your way forward. Please refer to Part 3 chapter 6 (Applications to the Court) of the Public Contracts Regulations 2015 for further information. Legal services to Crown Commercial Service are provided by Government Legal Department. Please note that service of any proceedings by email is subject to prior agreement with the Head of Litigation at the Government Legal Department Solicitor’s Department and is not routinely given.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

15.4.2016

 

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