Crown Commercial Service National Fuels Framework

Crown Commercial Service National Fuels Framework

Lot 2 – Liquefied Gas. Lot 3 – Solid Fuel and Biomass Fuel. Lot 4 – Greases, Lubricants and Antifreeze.
Lot 5 – Associated Products and Services.

United Kingdom-Liverpool: Fuels

2017/S 069-131319

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Minister for the Cabinet Office acting through Crown Commercial Service
9th Floor The Capital Old Hall Street
L3 9PP Liverpool
United Kingdom
Telephone: +44 3450103503
E-mail: supplier@crowncommercial.gov.ukeenablement@crowncommercial.gov.uk

Internet address(es):

General address of the contracting authority: http://www.gov.uk/ccs

Address of the buyer profile: https://gpsesourcing.cabinetoffice.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Other: public procurement
I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

National Fuels Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Primarily in the UK (including Northern Ireland, Scotland and Wales) but with some limited requirements overseas for Lots one (1), two (2) and three (3).

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 206

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 1 500 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Crown Commercial Service as the Authority is putting in place a Framework Agreement for the supply of National fuels and associated products and services to central government organisations and the wider public sector across the UK, including Northern Ireland.
The duration of the Framework Agreement is for a two (2) year period with an option to extend by a one (1) year plus one (1) further year period(s).
The Framework agreement will consists of five (5) Lots:
Lot Group 1 — Liquid Fuel.
Lot 2 — Liquefied Gas.
Lot 3 — Solid Fuel and Biomass Fuel.
Lot 4 — Greases, Lubricants and Antifreeze.
Lot 5 — Associated Products and Services.
Potential Providers have the opportunity to submit a Tender for all or any combination of Lots details above.
Please be advised that the Authority does not consider that the Transfer of Undertakings (Protection of Employment) Regulations 2006 (‘TUPE’) to be an issue in respect of this Procurement at Framework Agreement Award Stage as services are not provided at this level.
At the Call Off Contract stage, the Authority takes the view that TUPE is unlikely to apply. It is the responsibility of Potential Providers to take their own advice and consider whether TUPE is likely to apply at the Call Off Contract stage and to act accordingly.

II.1.6)Common procurement vocabulary (CPV)

09100000, 09111000, 09111100, 09111200, 09111300, 09111400, 09120000, 09122000, 09122100, 09122110, 09122200, 09122210, 09130000, 09131000, 09131100, 09132000, 09132100, 09132200, 09132300, 09133000, 09134000, 09134100, 09134200, 09134210, 09134220, 09134230, 09134231, 09134232, 09135000, 09135100, 09135110, 09210000, 09211000, 09211100, 09211300, 09211400, 09211500, 09211600, 09211610, 09211620, 09211630, 09211650, 09211800, 09211810, 09211820, 09211900, 09240000, 09242000, 24100000, 24111600, 24322220, 24951000, 24951100, 24951200, 24951310, 24951311, 44610000, 44611400, 44611410, 44612000, 44612100, 44612200, 50500000, 50510000, 50511000, 50511100, 50514100, 51810000, 60100000, 71610000, 90913000, 90913100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Crown Commercial Service as the Authority, intends to put in place a Framework Agreement for the provision of National fuels and associated products and services.
The Framework Agreement will be available to Central Government and Wider Public Sector organisations to provide the Products and Services throughout the UK. The Procurement will establish a multi Supplier Framework Agreement.
The Framework Agreement will consist of the following five (5) Lots with the Contracting Authority seeking to award to the number of suppliers specified in each Lot shown below:
Lot Group 1 — Liquid Fuel — minimum of 1 supplier(s) up to a maximum of 10 within each regional lot, 140 in total (10 suppliers within each Regional Lot numbered 101 — 114)
Lot 2 — Liquefied Gas — 3
Lot 3 — Solid Fuel and Biomass Fuel — 30
Lot 4 — Greases, Lubricants and Antifreeze — 3
Lot 5 — Associated Products and Services — 40
The Authority will award a Framework Agreement to additional Potential Providers where their Final Score is within 1 % of the original awarded last place position only. In such cases, Potential Providers who are tied with the same score in the last position for Lot Group one (1) in each of the regional lots, Lot two (2), Lot three (3), Lot four (4) and Lot five (5) shall be deemed to be one Potential Provider for the purpose of calculating the maximum number of Potential Providers for each Lot.
This Framework Agreement will provide a flexible Framework which meets the needs of a diverse range of Contracting Bodies. The Lot structure reflects the market and delivers options for regional customers and value for money for the purchase of fuel for the Public Sector. The Framework is future proofed to allow for improvements/developments during the life of the Framework and is compliant with EU Procurement Directives.
Estimated value excluding VAT: 1 500 000 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Liquid Fuel

1)Short description

This Lot group consists of 14 regional lots.
Suppliers for Lot group 1 can tender for any of the regional lots (101 to 114) and must be able to provide Gas Oil A2, Kerosene and Ultra Low Sulphur Diesel (ULSD) as a minimum in any of the regional lots tendered for.
The Supplier shall supply liquid fuels for heating, automotive, marine and aviation purposes to Contracting Bodies throughout the Framework Agreement and any Call Off Contracts.
The Products required will include but not be limited to:
Gas Oil — Class A2 (Red Diesel) BS2869
Gas Oil — Class D (Furnace Fuel) BS2869
Kerosene — Class C2 (Burning Oil) BS2869
Kerosene — Class C1 (Burning Oil) BS2869
Blended Heating Oil/ Gas Oil Substitute to BS2869
Light Fuel Oil — Class E BS2869
Medium Fuel Oil — Class F BS2869
Heavy Fuel Oil — Class G BS2869
Diesel — ULSD EN590
Bio-Diesel — EN590/EN14214 (95/5)
Petrol — ULSP BS EN 228
Ground Fuel comprising NATO Fuel Specification F54 (Diesel), F67 (ULGAS)
Marine Fuel comprising NATO Fuel Specification F44 (AVCAT FSII), F76 (Marine Diesel) and MGO (Marine Gas Oil)
Aviation Fuel comprising NATO Fuel Specification F18 (AVGAS), F34 AVTUR FSII), F35 (AVTUR)
Paraffinic Fuel EN15940
GTL Gas to Liquid EN15940
Road fuel additives.

2)Common procurement vocabulary (CPV)

09100000, 09130000, 09131000, 09134231, 09211820, 09132200, 09132000, 60100000, 24322220, 24951311, 09135000, 09133000, 09134000, 09135110, 09134220, 09135100, 09134210, 09134200, 09134232, 09230000, 09131100, 09134230, 24951310, 09132100, 09211100, 09132300, 09134100

3)Quantity or scope

Estimated value excluding VAT:
Range: between 0 and 1 000 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

In reference to IV.2.I the Award criteria of Lot 1 is 80 % Quality and 20 % Price.
The duration of the Framework Agreement is for a two (2) year period with an option to extend for one (1) year plus one (1) further year period(s).
The Authority will award a Framework Agreement to a minimum of 1 up to a maximum of 10 successful Potential Providers per regional lot in Lot Group 1, please note the Authority will award a Framework Agreement to additional Potential Providers where their Final Score is within 1 % of the original awarded last place position within each regional lot. For the avoidance of doubt, last position per regional Lot is 10th in each regional lot for Lot 1.
Potential Providers have the opportunity to submit a Tender for all or any combination of the 5 Lots.

Lot No: 2 Lot title: Liquefied Gas

1)Short description

The Supplier for Lot 2 shall supply liquefied gasses to various Contracting Bodies across the UK throughout the Framework Agreement and any Call Off Contracts.
The product(s) required will include but not be limited to:
Bulk Propane Gas
Bulk Liquefied Natural Gas
Bulk Butane Gas
Compressed Natural Gas
LPG Cylinders
Butane Cylinders
Propane Cylinders.

2)Common procurement vocabulary (CPV)

09133000, 09122100, 44612000, 09122110, 09122210, 44611400, 24111600, 44612100, 51810000, 09122200, 09120000, 60100000, 44612200

3)Quantity or scope

Estimated value excluding VAT:
Range: between 0 and 150 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

In reference to IV.2.I the Award criteria of Lot 2 is 80 % Quality and 20 % Price
The duration of the Framework Agreement is for a two (2) year period with an option to extend for one (1) year plus one (1) further year period(s).
The Authority will award a Framework Agreement to 3
successful Potential Providers for Lot 2, please note the Authority will award a Framework Agreement to additional Potential Providers where their Final Score is within 1 % of the original awarded last place position only. For the avoidance of doubt, last position is 3rd for Lot 2.
Potential Providers have the opportunity to submit a Tender for all or any combination of the 5 Lots.

Lot No: 3 Lot title: Solid Fuel and Biomass Fuel

1)Short description

The Supplier for Lot 3 shall supply and deliver solid fuel and biomass fuel products to various Contracting Bodies across the UK throughout the Framework Agreement and any Call Off Contracts.
The product(s) required will include but not be limited to:
Coal products.
Wood Pellets.
Woodchip.

2)Common procurement vocabulary (CPV)

09110000, 09111300, 09242000, 09111210, 09111400, 03413000, 09111200, 09111100, 09111000, 24327200, 60100000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 0 and 50 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

In reference to IV.2.I the Award criteria of Lot 3 is 80 % Quality and 20 % Price
The duration of the Framework Agreement is for a two (2) year period with an option to extend for one (1) year plus one (1) further year period(s).
The Authority will award a Framework Agreement to 30 successful Potential Providers for Lot 3, please note the Authority will award a Framework Agreement to additional Potential Providers where their Final Score is within 1 % of the original awarded last place position only. For the avoidance of doubt, last position is 30th for Lot 3.
Potential Providers have the opportunity to submit a Tender for all or any combination of the 5 Lots.

Lot No: 4 Lot title: Greases, Lubricants and Antifreeze

1)Short description

The Supplier shall provide the supply, packaging and delivery of Lubricants, Greases, and Antifreeze and associated products in all areas of the UK to Contracting Bodies throughout the Framework Agreement and any Call Off Contracts.
The products required will include but not be limited to:
205 Litre Drum Pump
Air Compressor Lubricant, Mineral Oil based,
Automatic Transmission Fluid,
Biolube Hydraulic Oil,
Brake Fluid, Automotive to SAE J 1704 Rev 2004(DOT 4)
Chainsaw Lubricant
Engine Oil
Extreme Pressure Gear Oil, Mineral Oil based
Extreme Pressure Grease, Lead free, Mineral Oil based, Lithium Soap Thickened,
Gear Oil
General Purpose Chain Lubricant, Aerosol
General Purpose, Emulsifiable Cutting Fluid
Grease, Lead free, Mineral Oil based, Lithium Soap Thickened,
Heat Transfer Fluid, Mineral Oil based, for use up to 320 degrees centigrade,
Hydraulic Oil, Mineral Oil based,
Motor Cycle Chain Lubricant, Aerosol
Open Gear Lubricant, Aerosol
Transmission Fluid,
Transmission Oil
UTTO SAE10W-30
Vehicle Antifreeze, Ethylene Glycol based, NAP free
Vehicle Body wash Concentrate
Vehicle Windscreen Wash Fluid Concentrate
Wax Film, Temporary Corrosion Protective, Solvent based.

2)Common procurement vocabulary (CPV)

24951000, 09211400, 09211600, 60100000, 09211200, 09211630, 09211500, 09211710, 09211100, 09211650, 09211800, 09211810, 09211820, 09240000, 09211610, 09211620, 09211000, 09210000, 09211900, 09211300, 24951200

3)Quantity or scope

Estimated value excluding VAT:
Range: between 0 and 50 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

In reference to IV.2.I the Award criteria of Lot 4 is 50 % Quality and 50 % Price
The duration of the Framework Agreement is for a two (2) year period with an option to extend for one (1) year plus one (1) further year period(s).
The Authority will award a Framework Agreement to up to 3 successful Potential Providers for Lot 4, please note the Authority will award a Framework Agreement to additional Potential Providers where their Final Score is within 1 % of the original awarded last place position only. For the avoidance of doubt, last
position is 3rd for Lot 4.
Potential Providers have the opportunity to submit a Tender for all or any combination of the 5 Lots.

Lot No: 5 Lot title: Associated Products and Services

1)Short description

The Supplier for Lot 5 shall supply and deliver all types of products and additional services directly associated to the products to be delivered under Lots 1-4 under this Framework agreement to various Contracting Bodies across the whole of the UK throughout the Framework Agreement and any Call Off Contracts.
The products and additional services will include but not be limited to;
Fuel Storage Tank provision,
Installation of Fuel Storage Tanks
Re-siting of Fuel Storage Tanks
Tank Bunding
Tank Lining
Tank Cleaning
Tank Maintenance
Pump maintenance
Fuel Testing Kits
Fuel Testing Services
Fuel Cleaning
Fuel Uplift and Disposal
Fuel Uplift, Clean and Transfer
Fuel Spillage Response
Fuel Spillage Kits
Disposal of Residual Waste from Biomass Fuels
Disposal of Residual Waste from Solid Fuels
Renewable Heat Incentive. Provision of works and consultancy to make biomass boilers complaint with RHI accreditation requirements
The Supplier shall provide any of the above products and services which they have the capability to deliver and may offer additional products and services which are directly associated to the use of the products covered in Lot 1, 2, 3 and 4 of this Framework Agreement not included in the list above.

2)Common procurement vocabulary (CPV)

44611000, 44612200, 90913100, 60100000, 09111200, 09240000, 09200000, 09111100, 50514100, 50500000, 09111000, 50511000, 51810000, 90913000, 44612100, 44611410, 50511100, 44612000, 09242100, 71610000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 0 and 250 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

In reference to IV.2.I the Award criteria of Lot 5 is 90 % Quality and 10 % Price
The duration of the Framework Agreement is for a two (2) year period with an option to extend for one (1) year plus one (1) further year period(s).
The Authority will award a Framework Agreement to up to 40 successful Potential Providers for Lot 5, please note the Authority will award a Framework Agreement to additional Potential Providers where their
Final Score is within 1 % of the original awarded last place position only. For the avoidance of doubt, last
position is 40th for Lot 5.
Potential Providers have the opportunity to submit a Tender for all or any combination of the 5 Lots.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Potential Providers will be advised if this is necessary during the procurement. Parent company and/or other guarantees of performance and financial liability may be required by the Authority if considered appropriate.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No legal form is required to participate in this Procurement, but if a contract is awarded to a Group of Economic Operators, the Authority may require the Group of Economic Operators to form a legal entity before entering into the Framework Agreement to the extent that this is necessary for the satisfactory
performance of the Contract in question.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Potential Providers will be assessed in accordance with Section 5 of Chapter 2 of the Public Contracts Regulations 2015, (implementing Title II, Chapter III, Section 3, Sub-section I of Directive 2014/24/EU), on the basis of information provided in response to an Invitation to Tender (‘ITT’).
This Procurement will be managed electronically via the Authority’s e-Sourcing Suite. To participate in this Procurement, participants must first be registered on the e-Sourcing Suite. If you have not yet registered on the e-Sourcing Suite, please go online to: https://gpsesourcing.cabinetoffice.gov.uk, you can then access the link ‘Register for CCS eSourcing’. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Full instructions for registration and use of the system can be found at: https://www.gov.uk/government/ publications/esourcing-tool-guidance-for-suppliers

Once you have registered on the e-Sourcing Suite, a registered user can express an interest for a specific procurement. This is done by emailing ExpressionOfInterest@crowncommercial.gov.uk.

Your email must clearly state: the name and reference for the procurement you wish to register for; the name of the Potential Provider; and the name and contact details for the registered individual sending the email. The Authority will process the email and then enable the Potential Provider to access the procurement online via the e-Sourcing Suite. The registered user will receive a notification email to alert them once this has been done. As a user of the e-Sourcing Suite you will have access to e-Sourcing Suite email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event.

Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information. For technical assistance on use of the e-Sourcing Suite please contact Crown Commercial Service Support Desk email: eEnablement@crowncommercial.gov.uk

A full copy of the ITT documentation for this Procurement will be available for unrestricted and full direct access, free of charge via Crown Commercial Service website from the date of this publication of the contract notice: http://ccs-agreements.cabinetoffice.gov.uk/procurement-pipeline Responses must be published by the date in IV.3.4.

The service arises from a Framework and will involve the Potential Provider holding material that has been assigned a protective marking under the Government Security Classifications Scheme (April 2014) of OFFICIAL. It is a condition of this contract that this material must be protected. Baseline protection controls are defined in ISO27001:2013 and further defined by the Security Policy Framework https://www.gov.uk/government/collections/government-security.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met:
Potential Providers will be assessed in accordance with the Invitation to Tender (‘ITT’).
The Authority may take into account the following information;
a) a copy of your audited accounts for the most recent two (2) years
b) a statement of your turnover, profit and loss account/income statement cash, balance sheet/statement of financial position and statement of cash flow for the most recent year of trading;
c) a statement of your cash flow forecast for the current year and a bank letter outlining the current cash and credit position; and/or an alternative means of demonstrating financial status.
Minimum level(s) of standards possibly required: As stated on the Invitation to Tender (ITT).

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Potential Providers will be assessed in accordance with Section 5 of the Public Contract Regulations 2015 implementing the Directive, on the basis of information provided in response to an ITT.
The Authority may take into account the following information:
(a) Two (2) suitable contract examples per Lot, from the public or private sector, where similar requirements to those sought under this Procurement have been performed. Contracts should have been performed during the past three (3) years. Customer contacts must be warned they may be contacted by Crown Commercial Service to verify the accuracy of the information provided at any time;
(b) Describe the product / service delivered;
(c) The role you undertook in delivery of the service including any relationships with third parties;
(d) The process you utilised to understand the customer’s specific requirements; and
(e) The process you utilised to monitor performance against the contract deliverables.
Cyber Essentials is mandatory for Central Government Contracts which involve handling personal information and providing certain ICT products and services. The Government is taking steps to further reduce the levels of cyber security risk in its supply chain through the Cyber Essentials scheme. The scheme defines a set of controls which, when properly implemented, will provide organisations with basic protection from the most prevalent forms of threat coming from the internet. There are two (2) levels of certification: Cyber Essentials and Cyber Essentials Plus.
To participate in this Procurement, Potential Providers must be able to demonstrate that they comply with the technical requirements prescribed by Cyber Essentials for services under and in connection with this Procurement. Potential Providers may be awarded a place on the Framework Agreement but shall not enter into any Call Off Contract with Contracting Authorities until they are able to demonstrate to the Authority that they meet the technical requirements prescribed by Cyber Essentials for services under and in connection with this Procurement.
Potential Providers should note that, in accordance with the UK Government’s policies on transparency, the Authority intends to publish the Invitation to Tender (ITT) document and the text of any Framework Agreement awarded, subject to possible redaction’s at the discretion of the Authority. The terms of the proposed Framework Agreement will also permit public sector Contracting Authorities, awarding a contract under this Framework Agreement, to publish the text of that contract, subject to possible redactions at the discretion of the Contracting Authorities.

Further information on transparency can be found at: https://www.gov.uk/government/publications/procurement-and-contracting-transparency-requirements-guidance.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Lot 1 — Quality. Weighting 80

2. Lot 1 — Price. Weighting 20

3. Lot 2 — Quality. Weighting 80

4. Lot 2 — Price. Weighting 20

5. Lot 3 — Quality. Weighting 80

6. Lot 3 — Price. Weighting 20

7. Lot 4 — Quality. Weighting 50

8. Lot 4 — Price. Weighting 50

9. Lot 5 — Quality. Weighting 90

10. Lot 5 — Price. Weighting 10

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: Those Potential Providers whose Tenders have not been previously excluded (as set out in the ITT), who are Tendering for Lot 4 and have submitted a correctly completed Pricing Matrix, will be invited to e-auction. The e-Auction will be a ‘Reverse English Price Only e-Auction’.
The Authority reserves the right to not perform an eAuction for Lot 4 and revert to a price evaluation using the price evaluation methodology detailed in section 12.9.1.38 of the Invitation to Tender.
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

RM3801

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2016/S 172-309956 of 7.9.2016

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

8.5.2017 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 8.5.2017 – 15:00

Place:

Electronically, via web-based portal

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

A full copy of the procurement documentation for this Procurement will be available for unrestricted and full direct access, free of charge via the Authority’s website from the date of publication of the contract notice: http://ccs-agreements.cabinetoffice.gov.uk/procurement-pipeline.

An eAuction may be used by the Contracting Authority during Call Off Contract Agreement.
The Authority expressly reserves the right;
(i) not to award any Framework Agreement as a result of the procurement process commenced by publication of this notice; and
(ii) to make whatever changes it may see fit to the content and structure of the tendering competition;
and in no circumstances will the Authority be liable for any costs incurred by the Potential Provider.
The duration referenced in Section II.3) is for the placing of Orders.
This Framework Agreement will be for an Initial Period of two (2) years with an option to extend by a one (1) year plus one (1) further year period(s) at the Authority’s discretion.
The value provided in Section II.2.I) is only an estimate. We cannot guarantee to Suppliers any business through the Framework Agreement.
In the event that there is a substantive challenge to the Procurement and such challenge is confined to a single Lot, the Authority reserves the right to the extent that it is lawful to do so to conclude a Framework Agreement with the successful Potential Provider in respect of the Lot that has not been challenged.
Crown Commercial Service wishes to establish a Framework Agreement for use by the following UK public sector bodies (and any future successors to these organisations):
Central Government Departments, Local Government and Public Corporations that can be accessed at the Public Sector Classification Guide:

https://www.ons.gov.uk/economy/nationalaccounts/uksectoraccounts/datasets/publicsectorclassificationguide

Please note Central Government departments may be subject to Government Digital Service approval before using the Framework Agreement.
Local Authorities

https://www.ons.gov.uk/economy/nationalaccounts/uksectoraccounts/datasets/publicsectorclassificationguide

http://openlylocal.com/councils/all

http://www.idea.gov.uk/idk/org/la-data.do

www.ubico.co.uk Agent acting on behalf of Cheltenham Borough Council.

https://www.gov.uk/find-local-council

NDPBs

https://www.gov.uk/government/organisations

National Parks Authorities

http://www.nationalparks.gov.uk/

Educational Establishments in England and Wales, maintained by the Department for Education including Schools, Universities and Colleges but not Independent Schools

http://www.education.gov.uk/edubase/home.xhtml

http://www.hefce.ac.uk/workprovide/unicoll/

http://www.uniswales.ac.uk/universities/

http://www.collegeswales.ac.uk/Find-a-College

Police Forces in the United Kingdom

http://www.police.uk/?view=force_sites

http://apccs.police.uk/about-the-apcc/

Fire and Rescue Services in the United Kingdom

http://www.fireservice.co.uk/information/ukfrs

http://www.nifrs.org/areas-districts/

http://www.firescotland.gov.uk/your-area.aspx

NHS Bodies England

http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx

http://www.nhs.uk/ServiceDirectories/Pages/MentalHealthTrustListing.aspx

http://www.nhs.uk/ServiceDirectories/Pages/CareTrustListing.aspx

http://www.nhs.uk/ServiceDirectories/Pages/AmbulanceTrustListing.aspx

http://www.nhs.uk/ServiceDirectories/Pages/SpecialHealthAuthorityListing.aspx

http://www.nhs.uk/ServiceDirectories/Pages/OtherListing.aspx

Hospices in the UK

http://www.helpthehospices.org.uk/about-hospice-care/find-a-hospice/ukhospice-and-palliative-care-services/

https://www.hospiceuk.org/?gclid=COiD1Kv_39ACFaQV0wodQHgILg

http://www.nahf.org.uk/hospice-directory.html

Registered Social Landlords (Housing Associations)

https://www.gov.uk/government/publications/current-registered-providers-of-social-housing

Third Sector and Charities in the United Kingdom

http://www.charitycommission.gov.uk/find-charities/

http://www.oscr.org.uk/search-charity-register/

https://www.charitycommissionni.org.uk/ShowCharity/RegisterOfCharities/RegisterHomePage.aspx

https://www.gov.uk/find-charity-information

http://www.oscr.org.uk/charities/search-scottish-charity-register

Citizens Advice in the United Kingdom
http://www.citizensadvice.org.uk/index/getadvice.htm www.cas.org.uk

www.cas.org.uk

http://www.citizensadvice.co.uk/

Scottish Public Bodies
The Framework Agreement will be available for use by any Scottish Public Sector Body: the Authority; Scottish Non-Departmental Public Bodies; offices in the Scottish Administration which are not ministerial offices; crossborder public authorities within the meaning of section 88(5) of the Scotland Act 1998; the Scotland Office; the Scottish Parliamentary Corporate Body; councils constituted under section 2 of the Local Government etc. (Scotland) Act 1994 (except where they are acting in their capacity as educational authority); Scottish joint fire boards or joint fire and rescue boards; Scottish joint police boards or any successor National Police or Fire Authority; Scottish National Park authorities, bodies registered as social landlords under the Housing (Scotland) Act 2001, Scottish health boards or special health boards, Student Loans Company Limited, Northern Lighthouse Board, Advanced Procurement for Universities and Colleges (APUC Ltd) and their member organisations across the higher and further education sector in Scotland, associated and affiliated bodies including overseas campuses, any further or higher education institutions being fundable bodies within the meaning of section 6 of the Further and Higher Education (Scotland) Act 2005 any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament, any association of or formed by one or more of the foregoing, bodies financed wholly or mainly by 1 or more of the foregoing, bodies subject to management supervision by 1 or more of the foregoing and bodies more than half of the board of directors or members of which, or, in the case of a group of individuals, more than half of those individuals, being appointed by 1 or more of the foregoing.
Scottish Government

http://www.scotland.gov.uk/Home

Scottish Parliament

http://www.scottish.parliament.uk/abouttheparliament/27110.aspx

Scottish Local Authorities

http://www.scotland.gov.uk/About/Government/councils

Scottish Agencies, NDPBs

http://www.scotland.gov.uk/Topics/Government/public-bodies/about/Bodies

Scottish NHS Bodies

http://www.scotland.gov.uk/Topics/Health/NHS-Workforce/NHS-Boards

Scottish Further and Higher Education Bodies
Advanced Procurement for Universities and Colleges (APUC Ltd) and their member organisations across the higher and further education sectors in Scotland, associated and affiliated bodies including overseas campuses.

http://www.apuc-scot.ac.uk/#!/members

http://www.universities-scotland.ac.uk/index.php?page=members

http://www.sfc.ac.uk/aboutus/council_funded_institutions/WhoWeFundColleges.aspx

Scottish Police

http://www.scotland.police.uk/your-community/

Scottish Housing Associations

http://www.sfha.co.uk/component/option,com_membersdir/Itemid,149/view,membersdir/

The Scotland Office

http://www.scotlandoffice.gov.uk/scotlandoffice/33.30.html

Registered Social Landlords (Housing Associations) — Scotland

http://www.esystems.scottishhousingregulator.gov.uk/register/reg_pub_dsp.search

Scottish Schools
Primary Schools

http://www.ltscotland.org.uk/scottishschoolsonline/index.asp?schoolsearchstring=&addresssearchstring=&authority=&strTypes=isprimaryschool&bSubmit=1&Submit=Search

Secondary Schools

http://www.ltscotland.org.uk/scottishschoolsonline/index.asp?schoolsearchstring=&addresssearchstring=&authority=&strTypes=issecondaryschool&bSubmit=1&Submit=Search

Special Schools

http://www.ltscotland.org.uk/scottishschoolsonline/index.asp?schoolsearchstring=&addresssearchstring=&authority=&strTypes=isspecial&bSubmit=1&Submit=Search

Welsh Public Bodies
National Assembly for Wales, Welsh Assembly Government and Welsh Local Authorities, and all bodies covered by:

http://www.assemblywales.org/abthome

http://new.wales.gov.uk/about/civilservice/directorates

NHS Wales

http://www.wales.nhs.uk/ourservices/directory

Housing Associations — Registered Social Landlords Wales

http://gov.wales/topics/housing-and-regeneration/publications/registered-social-landlords-in-wales/?lang=en

Wales University

http://www.uniswales.ac.uk/universities/

http://www.collegeswales.ac.uk/Find-a-College

NI Public Bodies
Northern Ireland Government Department

https://www.northernireland.gov.uk

Northern Ireland Public Sector Bodies and Local Authorities

http://www.northernireland.gov.uk/az2.htm

Schools in Northern Ireland

http://www.nidirect.gov.uk/index/search.lsim?sr=0&nh=10&cs=iso-8859-1&sc=nidirectcms&sm=0&mt=1&ha=nidirect-cms&cat=Banner&qt=SCHOOLS

Universities & Colleges in Northern Ireland

https://www.nidirect.gov.uk/articles/universities-and-colleges-northern-ireland

https://www.nidirect.gov.uk/contacts

Health and Social care in Northern Ireland

http://www.hscni.net/index.php?link=hospitals

http://www.hscni.net/index.php?link=boards

http://www.hscni.net/index.php?link=agencies

http://www.hscni.net/index.php?link=councils

Northern Ireland Housing Associations

http://www.nidirect.gov.uk/index/contacts/contacts-az.htm/housing-associations-contact

Police Service of Northern Ireland

http://www.psni.police.uk/index.htm

Entities which are not public sector bodies may also use the Framework Agreements if the Authority is satisfied that: such entity is calling off Goods and Services directly, solely and exclusively in order to satisfy contractual obligations to one (1) or more public sector bodies, all of which are entitled to use the Framework Agreements on their own account; all Goods and Services to be called-off by it are to be used directly, solely and exclusively to provide energy at sites occupied by such public sector body(ies); and it will pass the benefit of the Call-Off Contract to such public sector body(ies) directly, in full and on a purely ‘pass-through’ basis. Accordingly there must be no mark-up, management fee, service charge or any similar cost solely in relation to the supply of energy imposed on the relevant public sector body(ies), who must be able to benefit from the terms of the Framework Agreements in a like manner and to the same extent as if using the Framework Agreements on its/their own account.
This Framework Agreement will also be accessible for use by any corporation established, or a group of individuals appointed to act together, for the specific purpose of meeting needs in the general interest, not having an industrial or commercial character, and
(i) financed wholly or mainly by another Contracting Authority (listed above in this section VI.3) of this notice; (ii) subject to management supervision by another Contracting Authority (listed above in this section VI.3) of this notice; or (iii) more than half of the board of directors or members of which, or, in the case of a group of individuals, more than half of those individuals, are appointed by another Contracting Authority (listed above in this section VI.3) of this notice; (iv) an association of or formed by one (1) or more of the Contracting Authorities (listed above in this section VI.3) of this notice.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

5.4.2017

 

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