Croydon Council Lift Maintenance Tender 2016

Croydon Council Lift Maintenance Tender 2016

Provision of Lift and Escalator Refurbishment, Call-outs and Servicing of the Council’s properties.

United Kingdom-Croydon: Lifts

2016/S 072-125281

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Croydon Council
4G Bernard Weatherill House, 8 Mint Walk
For the attention of: Mrs Vivienne Weeks
CR1 0EA Croydon
UNITED KINGDOM
Telephone: +44 2084071318
E-mail: vivienne.weeks@croydon.gov.uk

Internet address(es):

General address of the contracting authority: http://www.croydon.gov.uk

Address of the buyer profile: http://www.londontenders.org

Electronic access to information: http://www.londontenders.org

Electronic submission of tenders and requests to participate: http://www.londontenders.org

Further information can be obtained from: Croydon Council
4G Bernard Weatherill House, 8 Mint Walk
For the attention of: Mrs Vivienne Weeks
CR1 0EA Croydon
UNITED KINGDOM
Telephone: +44 2084071318
E-mail: vivienne.weeks@croydon.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: www.londontenders.org
Corporate Procurement Team, Bernard Weatherill House, 8 Mint Walk
Contact point(s): www.londontenders.org
CRO 1EA Croydon
UNITED KINGDOM
Telephone: +44 2084071318
E-mail: support @due-north.com

Tenders or requests to participate must be sent to: www.londontenders.org
Corporate Procurement Team, Bernard Weatherill House, 8 Mint Walk
Contact point(s): www.londontenders.org
CR0 1EA Croydon
UNITED KINGDOM
Telephone: +44 2084071318
E-mail: support @due-north.com

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

554/2016 — Planned Maintenance and Improvements — Provision of Lift and Escalator Refurbishment, Call-outs and Servicing of the Council’s properties.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Design and execution
Execution

NUTS code UKI22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Contracting Authority (‘The Council’) is seeking tenders from suitably qualified and experienced Service providers to enter into a single provider contract to deliver servicing, maintenance and refurbishment of lifts and escalators within the housing and corporate building stock with the option to include schools on an individual basis.

This is to be provided on a 24 hour 7 day a week 365 day of the year basis. Further details are provided within the Information Pack via the London tender portal (www.londontenders.org).

The scope of works is anticipated to be in the region of 7 000 000 GBP – 10 000 000 GBP over 14 years, however there is no guarantee of any value of orders over the course of the Term Programme.
The length of the contract is initially for 5 years with the option to extend for a further 3+3+1+1+1 years, resulting in a possible maximum contract period of 14 years.
The Council proposes to use the Open procedure for the purposes of procuring the contract and the tenders will be evaluated on the basis of achieving the Most Economically Advantageous Tender (MEAT) in the opinion of the Council.
As the Open procedure is being used we recommend that you are confident that you will meet the minimum requirements prior to completing a full tender return.
It is also intended that the Contract be part of the Council’s wider focus on ensuring that its economic activity is a catalyst for regeneration within the London Borough of Croydon so as to ensure Croydon as a place benefits from the expenditure related to the contract and changes people’s lives for the better. Further details are be provided in the ITT documents.
The Council proposes to enter into a form of contract with the successful provider based on the ACA Standard for of Term Partnering Contract 2005 (amended 2008), as further amended by the Council.
The Council requires the successful Service Provider to comply with the London Living Wage.
All potential suppliers are advised to read the supporting documents listed on the E-Tender portal, prior to responding to the Invitation to Tender document (ITT).
The Council considers that the Transfer of Undertakings (Protection of Employment) Regulations 2006 “as amended by the” Collective Redundancies and Transfer of Undertakings (Protection of Employment) (Amendment) Regulations 2014 may apply to this contract. The purpose of TUPE is to preserve continuity of employment and to safeguard employment rights of all employees whose employment transfers to a new employer as a result of a relevant transfer.
Estimated cost excluding VAT
7 000 000 GBP — 10 000 000 GBP over 14 years.

II.1.6)Common procurement vocabulary (CPV)

42416100, 42416120, 42416130, 42416200, 42416210, 42416300, 42416400, 42416500, 45313000, 50750000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The scope of works is anticipated to be in the region of 7 000 000 GBP — 10 000 000 GBP over 14 years, however there is no guarantee of any value of orders over the course of the Term Programme.
The length of the contract is initially for 5 years with the option to extend for a further 3+3+1+1+1 years, resulting in a possible maximum contract period of 14 years.
Estimated value excluding VAT:
Range: between 7 000 000 and 10 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The length of the contract is initially for 5 years with the option to extend for a further 3+3+1+1+1 years, resulting in a possible maximum contract period of 14 years.
Provisional timetable for recourse to these options:
in days: 0 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in days: 0 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Details will be set out in the contract documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details will be set out in the contract documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Details will be set out in the contract documents.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The successful provider and its supply chain will be required to participate in the achievement of social and/or environmental policy objectives relating to (but not exclusive to) recruitment,volunteering, apprenticeships, employment and training, priority groups, community benefits and supply chain initiatives for Small Medium Enterprises (SMEs). Accordingly, the contract performance conditions may relate in particular to social value considerations, to be detailed in the contract documents. There will be a requirement to apply the London Living Wage in their employment terms and conditions.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please refer to the ITT documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete an Invitation to Tender consistent with the Directive 2014/24/EU of the European Parliament and of the Council. This Invitation to tender is available electronically from the London Tender Portal at www.londontenders.org and must be returned in electronic format to the London Tender Portal at www.londontenders.org by the date stipulated in IV.3.4).

Minimum level(s) of standards possibly required: Please refer to the ITT documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Information and formalities necessary for evaluation to determine the Council’s minimum levels of standards required are met: Candidates will be required to complete an ITT consistent with the Directive 2014/24/EU of the European Parliament and of the Council. The ITT is available electronically from the London Tender Portal at www.londontenders.org and must be returned in electronic format to the London Tender Portal atwww.londontenders.org by the date stipulated in IV.3.4). There is a minimum standard for the financial turn-over of companies applying as follows: 1 400 000 GBP per annum for each of the recent 2 years (2013/14 and 2014/15).Minimum level(s) of standards possibly required:
There will be a minimum level of required insurances at the commencement of the contract as follows: Professional insurance level to be capped to annual aggregate limit 2 000 000 GBP. — Public Liability (Third Party) Insurance: 5 000 000 GBP per claim arising out of any 1 occurrence. — Employers (Compulsory) Liability Insurance : 5 000 000 GBP per claim arising out of any 1 occurrence.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

544/2016 – PMI LF

IV.3.2)Previous publication(s) concerning the same contract

Notice on a buyer profile

Notice number in the OJEU: 2015/S 193-349069 of 5.10.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

13.5.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 13.5.2016 – 12:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Council reserves the right, subject to the provisions of the Public Contracts Regulations 2015 and other rules governing public procurement, to change without notice the basis of any part of the procurement process or to cancel the procurement at any time and not to proceed with the award of any contract at any stage of the procurement process. If you wish to register an interest in this contract, please follow the steps below: — Register your company free of charge via the link below: https://www.londontenders.org/procontract/supplier.nsf/frm_home?openForm —Await acceptance. You will receive an email confirming your username and password for the London Tenders Portal. —Use your username and password to log into the London Tenders Portal and register your interest in the relevant contract: (489/2015/DASHH). —Shortly after you have registered your interest, you will receive a second email containing a link to access the instructions to tender documentation. — All questions and queries ‘Discussion’ area,regarding the procurement must be posted via the London Tenders Portal. You must submit your completed tender via the Authority’s e-tendering portal at www.londontenders.org no later than the date detailed in IV.3.4). Completed tenders may be submitted at any time before the closing date. Please note that completed tenders received after the closing date may be rejected. Potential providers must keep their contact details on the portal up to date or they will be unable to receive communications from the Council.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

London Borough of Croydon
4G Bernard Weatherill House, 8 Mint Walk
CR0 1EA Croydon
UNITED KINGDOM
E-mail: procurement@croydon.gov.uk
Telephone: +44 2084071318

Body responsible for mediation procedures

London Borough of Croydon
4G Bernard Weatherill House, 8 Mint Walk
CR0 1EA Croydon
UNITED KINGDOM
E-mail: procurement@croydon.gov.uk
Telephone: +44 2084071318

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

HM Courts & Tribunal Service
Tribunal Service High Court, Royal Courts of Justice, The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000
Internet address: http://www.hmcourts-service.gov.uk/infoabout/rcj/rcj.htm

VI.5)Date of dispatch of this notice:

8.4.2016

 

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