Custom procedure pack framework agreement

Custom procedure pack framework agreement

HTE is seeking to award an Agreement acting as agent for the UHCW and wishes to establish a Framework Agreement for Cutom Procedure Packs. Custom Procedure Packs are bespoke medical and surgical packs built to the end user’s specification.

UK-Birmingham: Medical consumables

2013/S 007-007744

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

HealthTrust Europe LLP (HTE) acting as agent for the University Hospitals of Coventry and Warwickshire NHS Trust (“UHCW”)
1 Hagley Road, Edgbaston
For the attention of: Agnes Nagy
B16 8TG Birmingham
UNITED KINGDOM
Telephone: +44 7791488314
E-mail: agi.nagy@healthtrusteurope.com
Fax: +44 1216871345

Internet address(es):

General address of the contracting authority: https://healthtrusteurope.bravosolution.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Health
Other: Please refer to Section II.1.5
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Custom procedure pack framework agreement
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
Number of participants to the framework agreement envisaged: 3
Duration of the framework agreement

Duration in years: 2
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 10 000 000 and 20 000 000 GBP

II.1.5)Short description of the contract or purchase(s)
HTE is seeking to award an Agreement acting as agent for the UHCW and wishes to establish a Framework Agreement for Cutom Procedure Packs. Custom Procedure Packs are bespoke medical and surgical packs built to the end user’s specification. In that respect this OJEU notice relates to procurement activity in respect of the contracting authorities identified below. HTE and UHCW may however, extend the scope and benefit of the Framework Agreement to the private sector and , whilst not required by procurement legislation to do so, it has extended the principles of the public tendering so as to assure its private sector customers of best value and open and transparent processes. It is intended by this OJEU notice that the following will apply: (i) in purchasing Goods or awarding contracts under this Framework Agreement HTE is acting in its capacity as Agent for UHCW in relation to contracting authorities only; and (ii) in purchasing Goods or awarding contracts under this Framework Agreement HTE, insofar as it relates to private sector procurement, HTE is acting in its capacity as Principal and not as agent of UHCW.
The public and voluntary sector bodies to whom the use of this Framework Agreement will be open include, in particular, those in the United Kingdom listed or referred to below, their respective statutory successors and all organisations created as a result of any statutory or contractual re-organisations and organisational changes.
— Central Government Departments and their executive agencies – a list of such Departments and executive agencies can be found at http://www.cabinetoffice.gov.uk/government-business/government-ministers– responsibilities.aspx

— Non-Departmental Public Bodies (NDPBs) (a list of NDPBs can be found at Annex A to the Public Bodies Directory 2007 published by the Cabinet Office) which can be found at http://www.civilservice.gov.uk/documents/ pdf/public_bodies_2007.pdf);

— National Health Service (NHS) bodies, including hospital Trusts, which in turn include acute Trusts, Trusts operating community hospitals and the provider functions of Primary Care Trusts); Primary Care Trusts and General Clinical commissioning groups; Care Trusts; Care Trusts Plus; Ambulance Trusts; Mental Health Trusts; Strategic Health Authorities; Special Health Authorities; Community Health Councils; Local Health Boards; NHS Foundation Trusts;
— Health Boards, NHS Trusts, Community Health Councils and other constituent bodies of the NHS in Wales;
— NHS Scotland and its constituent bodies including: the Scottish Ambulance Service, Special NHS Boards and the other constituent organisations of the Scottish National Health Service; and
— Health and Social Care Trusts, Health Agencies and other constituent bodies of the NHS in Northern Ireland.
Lists of all of such NHS Authorities, Trusts, Councils, Boards and other bodies can be found at: http://www.nhs.uk/ servicedirectories/pages/primarycaretrustlisting.aspx http://www.wales.nhs.uk/nhswalesaboutus/structure http://www.show.scot.nhs.uk/organisations/index.aspx and http://www.hscni.net/index.php?link=hospitals

— Community Interest Companies (CIC), social enterprises and all other similar forms of organisation undertaking some or all of what were previously the service provider functions of PCTs and/or Local Authorities (as defined below) including any of the same that have been set up independently to provide health and/or social care services (a list of regulated CICs can be found at http://www.cicregulator.gov.uk/coSearch/comapnyList.shtml)

— Clinical Commissioning Groups (established in accordance with Chapter A2 of Part 2 of the NHS Act 2006 (as amended) and as detailed in Schedule 2 Part 2 of the Health and Social Care Act 2012) and their parent and/or governing bodies, including without limitation the NHS Commissioning Board.
— Local Authorities (as defined in Regulation 3(2) to 3(5) inclusive of the Public Contracts Regulations 2006 (“the Regulations”), a list of such authorities being available at: http://www.direct.gov.uk/en/Dl1/Directories/ Localcouncils/AToZOfLocalCouncils/DG_A-Z_LG

— Police Forces and other emergency services, including Fire and Rescue Services, the Maritime and Coastguard Agency and other rescue authorities (a list of Police Authorities and Fire and Rescue Services can be found respectively at the following: http://www.police.uk/forces.htm and http://www.fireservice.co.uk/information/ukfrs.php

— Educational establishments (i.e. schools maintained by Local Authorities; Academies; City Technology Colleges; the Learning and Skills Council; further education establishments, and universities;
— Registered Charities, as detailed at http://www.charity-commission.gov.uk/

— Devolved and other administrations within the British Isles, including those detailed at: (in the case of Scotland) http://scotland.gov.uk/Home and http://www.scottish.parliament.uk/, (in the case of Wales) http://new.wales.gov.uk/?llang=en

— Her Majesty’s Prison Service as detailed at www.hmprisonservice.gov.uk

— The Ministry of defence as detailed at www.mod.uk

— The use of this contract/framework is open to any health and/or social care bodies or organisations established and/or operating in the United Kingdom [and/or any country in the European Union] that has a similar procurement need in respect of any goods or services to any of the above public or voluntary sector organisations. In particular any private sector (i.e. all non-public sector) health and/or social care companies, bodies corporate, partnerships and other businesses providing health and/or social care services (registered independent service providers operating in the United Kingdom can be searched for on the CQC website at http://healthdirectory.cqc.org.uk/findcareservices/informationabouthealthcareservices/summaryinformation.cfm) and in respect of such health and/or social care service providers established and/or operating in other countries in the European Union, they can be searched for on the official websites of equivalent European regulatory bodies.

II.1.6)Common procurement vocabulary (CPV)

33140000, 33141620

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Framework Agreement for Cutom Procedure Packs. Custom Procedure Packs are bespoke medical and surgical packs built to the end user’s specification.
Estimated value excluding VAT:
Range: between 10 000 000 and 20 000 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: Framework agreement for 2 years with an option to extend for further 12 months plus another 12 months.
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Parent company or other guarantees may be required in certain circumstances. See the invitation to offer for further details.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who: (a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations; (b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations; (c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct; (d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate; (e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority; (f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority; (g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information; (h) has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA; (i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively; (j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities; (k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering. Information and formalities necessary for evaluating if requirements are met (If applicable): 1) Entering general PQQ supplier information: HeathTrust Europe utilizes the NHS Supplier Information Database (sid4health) to manage and assess general pre-qualification information in the form of a profile. Candidates are requested to provide their profile in sid4health as follows: i) Candidates should register on sid4health at http://www.sid4health.nhs.uk/home.action and submit their sid4health company profile for publication to the system. Candidates already registered on sid4health must ensure that information is up to date. ii) Candidates should ensure all the relevant sections of their sid4health profile are completed to demonstrate their ability to meet the short-listing criteria applicable to this contract. iii) Where access to sid4health is unavailable, please contact the sid4health Helpdesk at: help@sid4health.nhs.uk

III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance; (b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established; (c) a statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available. Information and formalities necessary for evaluating if requirements are met (If applicable): Minimum level(s) of standards possibly required (if applicable): Average turnover for the past 2 years is 2 times greater than the average annual estimated contract value.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As per requirements to complete sid4health profile – see III.2.1 for more information on how to complete sid4health profile.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality. Weighting 60

2. Price. Weighting 40

IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
GPJ-001788.
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 22.1.2013 – 17:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
8.2.2013 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

The contract as defined in this notice will be entered into by UHCW (and the Supplier(s)) acting as a central purchasing body on behalf of the NHS and other contracting authorities as identified in Section II.1.5. HTE has been appointed by UHCW as its agent to carry out certain procurement and logistics functions in relation to this contract. Any contracting authority wishing to access the contract may only do so with permission from HTE. The contract conditions will be set out in the ITT. It is the intention to include certain contractual provisions regarding an Activity Based Income Charge, payable by the supplier(s) to HTE management charge, which may be applied to purchases made under the contract awarded. Further details will be made available via the contract documentation and information released during the course of the tender process. If and when this requirement is offered to tender, this may be done in whole or in part via electronic means using the Internet and may be through the medium of an electronic reverse auction. Submission of expressions of interest and procurement specific information: This exercise will be conducted on the HTE portal. Candidates wishing to be considered must register their expression of interest as follows: Register on the HTE portal at https://healthtrusteurope.bravosolution.co.uk

Login to the portal with the username/password. Click the PQQs/ITTs Open to All Suppliers link. These are the PQQs/ITTs open to any registered supplier. Click on the relevant PQQ/ ITT to access the content. Click the Express Interest button at the top of the page. This will move the PQQ/ITT into your My PQQs/My ITTS page. You can access any attachments by clicking Buyer Attachments (if required in III.2.1.1.ii) in the PQQ/ITT Details box. Follow the onscreen instructions to complete the PQQ/ITT. Submit your reply using the Submit Response button at the top of the page. If you require any further advice, contact the e-Tendering Help Desk.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
9.1.2013

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