Cyclical Repair and Maintenance Services Devon and Cornwall

Cyclical Repair and Maintenance Services Devon and Cornwall

Multiple Lots. Fire safety, Water Testing, Lift Servicing, etc.

United Kingdom-Exeter: Repair and maintenance services

2015/S 099-180458

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Devon and Cornwall Housing
1 Paris Street
For the attention of: Mr Paul Taylor
EX1 2JZ Exeter
UNITED KINGDOM
Telephone: +44 1392814480
E-mail: paul.taylor2@dchgroup.com

Internet address(es):

General address of the contracting authority: http://www.dchgroup.com/

Electronic access to information: https://www.advantageswtenders.co.uk

Electronic submission of tenders and requests to participate: https://www.advantageswtenders.co.uk

Further information can be obtained from: Devon & Cornwall Housing
1 Paris Street
For the attention of: Mr Paul Taylor
EX1 2JZ Exeter
UNITED KINGDOM
Telephone: +44 1392814480
E-mail: paul.taylor2@dchgroup.com

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Devon & Cornwall Housing
1 Paris Street
For the attention of: Mr Paul Taylor
EX1 2JZ Exeter
UNITED KINGDOM
Telephone: +44 1392814480
E-mail: paul.taylor2@dchgroup.com

Tenders or requests to participate must be sent to: Devon & Cornwall Housing
1 Paris Street
For the attention of: Mr Paul Taylor
EX1 2JZ Exeter
UNITED KINGDOM
Telephone: +44 1392814480
E-mail: paul.taylor2@dchgroup.com

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Cyclical compliance services for DCH in Devon and Cornwall.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services

NUTS code UKK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Cyclical compliance services for DCH in Devon and Cornwall, the services include:
Servicing Of Passenger Lifts
Servicing Of Stair Lifts & Hoists
Radon Equipment Maintenance
Fire Protection Equipment Servicing
Fire risk assessments
Electrical Portable Appliance Testing
Servicing Of Lightning Conductors
Renewable Technology Servicing
Legionella Risk Assessments
Solid Fuel Servicing.

II.1.6)Common procurement vocabulary (CPV)

50000000, 85000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The contracts will run for 2 years with an option for two additional 12 month extensions subject to satisfactory performance of the contractors and value for money objectives being achieved.
The lots are
Cornwall
Devon
West Devon
Servicing Of Passenger Lifts
Lot 1
Lot 2
Lot 3
Servicing Of Stair Lifts & Hoists
Lot 4
Lot 5
Lot 6
Radon Equipment Maintenance
Lot 7
Lot 8
Lot 9
Fire Protection Equipment Servicing Lot 10
Lot 11
Lot 12
Fire risk assessments
Lot 13
Lot 14
Lot 15
Electrical Portable Appliance Testing Lot 16
Lot 17
Lot 18
Servicing Of Lightning Conductors Lot 19
Lot 20
Not applicable
Renewable Technology Servicing
Lot 21
Lot 22
Lot 23
Legionella Risk Assessments
Lot 24
Lot 25
Lot 26
Solid Fuel Servicing
Lot 27
Lot 28
Lot 29.
Estimated value excluding VAT:
Range: between 8 500 000 and 10 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The contract may include properties acquired or disposed of during the term of the framework agreement or where existing agreements are in place and yet to come to an end.The contract will contain the provision to be extended by 2 periods of 12 months (maximum four years duration).
Provisional timetable for recourse to these options:
in days: 0 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Servicing of passenger lifts in Cornwall

1)Short description

Servicing of passenger lifts in Cornwall.

2)Common procurement vocabulary (CPV)

50000000, 85000000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 250 000 and 300 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 2Lot title: Service of passenger lifts in Devon

1)Short description

Service of passenger lifts in Devon.

2)Common procurement vocabulary (CPV)

50000000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 450 000 and 550 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 3Lot title: Servicing of pasenger lifts in West Devon

1)Short description

Servicing of pasenger lifts in West Devon.

2)Common procurement vocabulary (CPV)

50000000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 30 000 and 50 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 4Lot title: Servicing Of Stair Lifts & Hoists in Cornwall

1)Short description

Servicing Of Stair Lifts & Hoists in Cornwall.

2)Common procurement vocabulary (CPV)

50000000, 85000000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 90 000 and 120 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 5Lot title: Servicing Of Stair Lifts & Hoists in Devon

1)Short description

Servicing Of Stair Lifts & Hoists in Devon.

2)Common procurement vocabulary (CPV)

50000000, 85000000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 95 000 and 120 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 6Lot title: Servicing Of Stair Lifts & Hoists in West Devon

1)Short description

Servicing Of Stair Lifts & Hoists in West Devon.

2)Common procurement vocabulary (CPV)

50000000, 85000000

3)Quantity or scope

Estimated value excluding VAT: 0 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 7Lot title: Radon Equipment Maintenance in Cornwall

1)Short description

Radon Equipment Maintenance in Cornwall.

2)Common procurement vocabulary (CPV)

50000000, 85000000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 200 000 and 240 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 8Lot title: Radon Equipment Maintenance in Devon

1)Short description

Radon Equipment Maintenance in Devon.

2)Common procurement vocabulary (CPV)

50000000, 85000000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 170 000 and 190 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 9Lot title: Radon Equipment Maintenance in West Devon

1)Short description

Radon Equipment Maintenance in West Devon.

2)Common procurement vocabulary (CPV)

50000000, 85000000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 40 000 and 60 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 10Lot title: Fire Protection Equipment Servicing in Cornwall

1)Short description

Fire Protection Equipment Servicing in Cornwall.

2)Common procurement vocabulary (CPV)

50000000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 1 800 000 and 2 100 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 11Lot title: Fire Protection Equipment Servicing in Devon

1)Short description

Fire Protection Equipment Servicing in Devon.

2)Common procurement vocabulary (CPV)

50000000, 85000000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 2 400 000 and 2 600 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 12Lot title: Fire Protection Equipment Servicing in West Devon

1)Short description

Fire Protection Equipment Servicing in West Devon.

2)Common procurement vocabulary (CPV)

50000000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 34 000 and 40 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 13Lot title: Fire risk assessments in Cornwall

1)Short description

Fire risk assessments in Cornwall.

2)Common procurement vocabulary (CPV)

50000000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 160 000 and 190 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 14Lot title: Fire risk assessments in Devon

1)Short description

Fire risk assessments in Devon.

2)Common procurement vocabulary (CPV)

50000000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 375 000 and 420 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 15Lot title: Fire risk assessments in West Devon

1)Short description

Fire risk assessments in West Devon.

2)Common procurement vocabulary (CPV)

50000000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 7 000 and 12 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 16Lot title: Electrical Portable Appliance Testing in Cornwall

1)Short description

Electrical Portable Appliance Testing in Cornwall.

2)Common procurement vocabulary (CPV)

50000000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 22 000 and 28 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 17Lot title: Electrical Portable Appliance Testing in Devon

1)Short description

Electrical Portable Appliance Testing in Devon.

2)Common procurement vocabulary (CPV)

50000000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 26 000 and 29 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 18Lot title: Electrical Portable Appliance Testing in West Devon

1)Short description

Electrical Portable Appliance Testing in West Devon.

2)Common procurement vocabulary (CPV)

50000000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 5 000 and 8 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 19Lot title: Servicing Of Lightning Conductors in Cornwall

1)Short description

Servicing Of Lightning Conductors in Cornwall.

2)Common procurement vocabulary (CPV)

50000000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 14 000 and 18 000 GBP

4)Indication about different date for duration of contract or starting/completion

in days: 0 (from the award of the contract)
5)Additional information about lots

Lot No: 20Lot title: Servicing Of Lightning Conductors in Devon

1)Short description

Servicing Of Lightning Conductors in Devon.

2)Common procurement vocabulary (CPV)

50000000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 34 000 and 40 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 21Lot title: Renewable Technology Servicing in Cornwall

1)Short description

Renewable Technology Servicing in Cornwall.

2)Common procurement vocabulary (CPV)

50000000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 470 000 and 510 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 22Lot title: Renewable Technology Servicing in Devon

1)Short description

Renewable Technology Servicing in Devon.

2)Common procurement vocabulary (CPV)

50000000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 240 000 and 280 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 23Lot title: Renewable Technology Servicing in West Devon

1)Short description

Renewable Technology Servicing in West Devon.

2)Common procurement vocabulary (CPV)

50000000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 8 000 and 12 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 24Lot title: Legionella Risk Assessments in Cornwall

1)Short description

Legionella Risk Assessments in Cornwall.

2)Common procurement vocabulary (CPV)

50000000, 85000000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 80 000 and 120 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 25Lot title: Legionella Risk Assessments in Devon

1)Short description

Legionella Risk Assessments in Devon.

2)Common procurement vocabulary (CPV)

50000000, 85000000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 80 000 and 120 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 26Lot title: Legionella Risk Assessments in West Devon

1)Short description

Legionella Risk Assessments in West Devon.

2)Common procurement vocabulary (CPV)

50000000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 25 000 and 35 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 27Lot title: Solid Fuel Servicing in Cornwall

1)Short description

Solid Fuel Servicing in Cornwall.

2)Common procurement vocabulary (CPV)

50000000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 180 000 and 220 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 28Lot title: Solid Fuel Servicing in Devon

1)Short description

Solid Fuel Servicing in Devon.

2)Common procurement vocabulary (CPV)

50000000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 150 000 and 180 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 29Lot title: Solid Fuel Servicing in West Devon

1)Short description

Solid Fuel Servicing in West Devon.

2)Common procurement vocabulary (CPV)

50000000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 45 000 and 55 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Parent Company Guarantee on terms acceptable to DCH may be required.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Financing conditions and payment arrangements will be set out in the tender document.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The contracting authority reserves the right to require groupings of suppliers to take a particular legal form or to require a single supplier to take primary responsibility or to require that each party undertakes joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: See qualification questionnaire and service specifications.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;(c) a statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available. Refer also to the Qualification Questionnaire. Minimum level(s) of standards possibly required: Refer to the Qualification Questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See qualification questionnaire and service specifications.
Minimum level(s) of standards possibly required:
See qualification questionnaire and service specifications.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 29
Objective criteria for choosing the limited number of candidates: Refer to qualification questionnaire, tender specification and tender evaluation criteria.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: N/A.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 21.6.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

22.6.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

12.5.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 4 years after this contract start.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

DCH Group Ltd
72 Paris Street
EX1 2JZ Exeter
UNITED KINGDOM
Telephone: +44 3001238080

Body responsible for mediation procedures

DCH Group Ltd
72 Paris Street
EX1 2JZ Exeter
UNITED KINGDOM

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

21.5.2015

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