Daily Living Aids Tender

Daily Living Aids Tender

The City of Edinburgh Council, in partnership with NHS Lothian, East Lothian Council and Mid Lothian Council, has a duty to provide Aids for Daily Living to individuals with illness or disability or after returning from hospital care for them to live in their own homes.

UK-Edinburgh: medical equipments, pharmaceuticals and personal care products

2012/S 155-259019

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

City of Edinburgh Council
Waverley Court, 4 East Market Street
Contact point(s): Corporate Procurement
For the attention of: Claire Sheddon
EH8 8BG Edinburgh
UNITED KINGDOM
Telephone: +44 1314693536
E-mail: claire.sheddon@edinburgh.gov.uk

Internet address(es):

General address of the contracting authority: http://www.edinburgh.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290

Further information can be obtained from: City of Edinburgh Council
Waverley Court, 4 East Market Street
Contact point(s): Corporate Procurement
For the attention of: Claire Sheddon
EH8 8BG Edinburgh
UNITED KINGDOM
Telephone: +44 1314693536
E-mail: claire.sheddon@edinburgh.gov.uk
Internet address: http://www.edinburgh.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: City of Edinburgh Council
Waverley Court, 4 East Market Street
Contact point(s): Corporate Procurement
For the attention of: Claire Sheddon
EH8 8BG Edinburgh
UNITED KINGDOM
Telephone: +44 1314693536
E-mail: claire.sheddon@edinburgh.gov.uk
Internet address: http://www.edinburgh.gov.uk

Tenders or requests to participate must be sent to: City of Edinburgh Council
Waverley Court, 4 East Market Street
Contact point(s): Corporate Procurement
For the attention of: Claire Sheddon
EH8 8BG Edinburgh
UNITED KINGDOM
Telephone: +44 1314693536
E-mail: claire.sheddon@edinburgh.gov.uk
Internet address: http://www.edinburgh.gov.uk

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

City of Edinburgh Council

East Lothian Council

Midlothian Council

West Lothian Council

Registered Social Landlords (RSLs) who are independent housing organisations registered with the Scottish Housing Regulator under the Housing (Scotland) Act 2001

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Aids for daily living.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Main site or location of works, place of delivery or of performance: Lothian Region.
NUTS code UKM25
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 8
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 7 100 000 GBP

II.1.5)Short description of the contract or purchase(s)
The City of Edinburgh Council, in partnership with NHS Lothian, East Lothian Council and Mid Lothian Council, has a duty to provide Aids for Daily Living to individuals with illness or disability or after returning from hospital care for them to live in their own homes.
This framework shall include The City of Edinburgh Council, East and Mid Lothain Council, West Lothain Council.
This framework agreement will also be open to providers of social housing that are registered with the Scottish Housing Regulator.
This shall be a 2 year framework agreement with the option to extend for a further 2 years (1+1 years) based on 8 lots with a single supplier per lot.
The estimated value of 7.1m GBP of the framework is based over 2 years +1 +1 extension.
Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=229229.

The awarding authority has indicated that it will accept electronic responses to this notice via a ‘Tender Submission Postbox’ facility. Further details of this facility are available at http://www.publiccontractsscotland.gov.uk/PostBox/Postbox_Explain.aspx?ID=229229.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

II.1.6)Common procurement vocabulary (CPV)

33000000, 33141720, 33192100, 33192600, 33196100, 33196200, 39295400, 42416110, 33192300, 33157400, 24955000, 39541220, 42416300, 39143112, 39522510, 39113100

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The purpose of this Framework Agreement is to deliver a more cost effective service that covers the supply of equipment to assist daily living. There is no guarantee of demand for successful Suppliers on the Framework Agreement.
The Framework Agreement if for 2 years with the option to extend for a further 2 years (1+1 years).
Estimated value excluding VAT: 7 100 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: 2 year option to extend
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 2
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 03 Lot title: Moving and Handling

1)Short description
Moving and Handling equipment to assist the elderly and disabled to live in their own homes and be independant.
2)Common procurement vocabulary (CPV)

33000000, 33192600, 33196100, 33196200, 39541220, 42416300

3)Quantity or scope
The purpose of this framework agreement is to deliver a more cost effective service that covers the supply of equipment to assist daily living. There is no guarantee of demand for successful Suppliers on the Framework Agreement.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 04 Lot title: Adult & child seating & powered chairs
1)Short description
Adult specialist seating and powered chairs for individuals homes and Care Homes. Rise and recline, heavy duty and specialist dynamic seating.
Child seating and powered chairs.
2)Common procurement vocabulary (CPV)

33192300, 39113100, 33000000

3)Quantity or scope
The purpose of this Framework Agreement is to deliver a more cost effective service that covers the supply of equipment to assist daily living. There is no guarantee of demand for successful suppliers on the framework agreement.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 05 Lot title: Child specialist bath seating
1)Short description
Child specialist bath seating.
2)Common procurement vocabulary (CPV)

33000000, 42416110

3)Quantity or scope
The purpose of this framework agreement is to deliver a more cost effective service that covers the supply of equipment to assist daily living. There is no guarantee of demand for successful suppliers on the framework agreement.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 06 Lot title: Specialist Supportive Shower and Commode Seating
1)Short description
Specialist Supportive Shower and Commode Seating.
2)Common procurement vocabulary (CPV)

33000000

3)Quantity or scope
The purpose of this Framework Agreement is to deliver a more cost effective service that covers the supply of equipment to assist daily living. There is no guarantee of demand for successful Supplier on the Framework Agreement.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 07 Lot title: Chemical Toilet
1)Short description
Chemical Toilet and fluid.
2)Common procurement vocabulary (CPV)

33000000, 24955000

3)Quantity or scope
The purpose of this Framework Agreement is to deliver a more cost effective service that covers the supply of equipment to assist daily living. There is no guarantee of demand for successful Suppliers on the Framework Agreement.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 08 Lot title: Medical Devices
1)Short description
Medical Devices. portable devices.
2)Common procurement vocabulary (CPV)

33000000, 33157400

3)Quantity or scope
The purpose of this Framework Agreement is to deliver a more cost effective service that covers the supply of equipment to assist daily living. There is no guarantee of demand for successful Suppliers on the Framework Agreement.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 02 Lot title: Beds & Pressure Care
1)Short description
Pressure Care Equipment to assist the elderly and disabled to live in their own homes and be independant, such as memory foam mattresses and cushions.
Profiling beds and accessories such as grab rails and back rests.
2)Common procurement vocabulary (CPV)

33000000, 39143112, 39522510, 33192100, 33196100, 33196200

3)Quantity or scope
The purpose of this Framework Agreement is to deliver a more cost effective service that covers the supply of equipment to assist daily living. There is no guarantee of demand for successful Suppliers on the Framework Agreement.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 01 Lot title: Aids for Daily Living including Showering & Bathing Seating & Mobility Aids
1)Short description
Daily Living Aids to assist the elderly and disabled to live in their own homes and be independant.
Mobility Aids to assist the elderly and disabled to live in their own homes and be independant.
Adult Showering and Bathing Seats.
2)Common procurement vocabulary (CPV)

33000000, 39295400, 33141720, 33196100, 33196200

3)Quantity or scope
The purpose of this Framework Agreement is to deliver a more cost effective service that covers the supply of equipment to assist daily living. There is no guarantee of demand for successful Supplier on the Framework Agreement.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Delivery Payment.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Included in the tender documents.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Requirements included in tender documents.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Requirements included in tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
CT0406
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
18.9.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders
Date: 18.9.2012 – 13:00
Place:

Waverley Court, City of Edinburgh Council.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
(SC Ref:229229).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Contracting Authority will issue to all tenderers by electronic means a formal Award Decision Notification. The notification will give reasons for the award decision and the earliest date that the contract will be concluded, which date shall be not less than ten days from the date of issue of the notification. If proceedings are served on the Contracting Authority in relation to a contract that has not been entered into, the procurement process will be automatically suspended. The Public Contracts (Scotland) Regulations 2012 provide for aggrieved parties to take action in the Sheriff Court or Court of Session. Any proceedings brought under the Regulations (other than proceedings seeking an ineffectiveness order) must be brought within 30 days of the date on which the unsuccessful tenderer knew, or ought to have known, of the alleged infringement of the public procurement rules. Any proceedings seeking an ineffectiveness order must be brought within 30 days of the relevant date under Regulation 47(9).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:9.8.2012

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