Data Analysis Services for Arts Council of Wales

Data Analysis Services for Arts Council of Wales

The Arts Council of Wales is inviting tenders for the provision of a national box office data analysis and audience insight service for the performing arts in Wales. The Audience Insight service will provide robust data analysis and customer insights from box office ticket sales data.

United Kingdom-Cardiff: Data services

2014/S 126-225011

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Arts Council Of Wales
Bute Place
For the attention of: Ann Kellaway
CF10 5AL Cardiff
UNITED KINGDOM
Telephone: +44 2920441304
E-mail: research@artscouncilofwales.org.uk
Fax: +44 2920441400

Internet address(es):

General address of the contracting authority: http://www.artswales.org.uk

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0543

Further information can be obtained from: Arts Council Of Wales
Bute Place
For the attention of: Ann Kellaway
CF10 5AL Cardiff
UNITED KINGDOM
Telephone: +44 2920441304
E-mail: research@artscouncilofwales.org.uk
Fax: +44 2920441400
Internet address: http://www.artswales.org.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Arts Council Of Wales
Bute Place
For the attention of: Ann Kellaway
CF10 5AL Cardiff
UNITED KINGDOM
Telephone: +44 2920441326
E-mail: research@artscouncilofwales.org.uk
Fax: +44 2920441400
Internet address: http://www.artswales.org.uk

Tenders or requests to participate must be sent to: Arts Council Of Wales
Bute Place
For the attention of: Ann Kellaway
CF10 5AL Cardiff
UNITED KINGDOM
Telephone: +44 2920441304
E-mail: ann.kellaway@artscouncilofwales.org.uk
Fax: +44 2920441400
Internet address: http://www.artswales.org.uk

I.2)Type of the contracting authority

National or federal agency/office

I.3)Main activity

Recreation, culture and religion

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Audience Insight Wales 2014-2017

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Wales, UK

NUTS code UKL

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Audience Insight Wales:

The Arts Council of Wales is inviting tenders for the provision of a national box office data analysis and audience insight service for the performing arts in Wales. The Audience Insight service will provide robust data analysis and customer insights from box office ticket sales data. The contractor will provide the technical solution to sharing box office data; secure buy in from the sector; manage the collection, analysis and interpretation of data; and support venues to interrogate their data and use audience intelligence.For a copy of the full tender details please email:research@artscouncilofwales.org.uk

Mewnwelediad Cynulleidfa Cymru
Mae Cyngor Celfyddydau Cymru yn gwahodd tendrau ar gyfer darparu gwasanaeth cenedlaethol i ddadansoddi data o swyddfeydd tocynnau a mewnwelediad cynulleidfa ar gyfer y celfyddydau perfformio yng Nghymru. Bydd y gwasanaeth mewnwelediad cynulleidfa yn darparu dadansoddiad gwydn o ddata a mewnwelediadau cwsmeriaid oddi wrth ddata gwerthiant swyddfa docynnau tocynnau. Bydd y contractwr yn darparu’r ateb technegol i rannu data o’r swyddfeydd tocynnau; sicrhau defnydd ohono gan y sector; rheoli casglu, dadansoddi a dehongli’r data; a chefnogi lleoliadau i holi eu data a defnyddio’r wybodaeth o’r gynulleidfa.

Am gopi o holl fanylion y tendr, anfonwch e-bost at: ymchwil@cyngorcelfyddydaucymru.org.uk

II.1.6)Common procurement vocabulary (CPV)

72300000730000009200000079342000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 150 000 and 175 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.10.2014. Completion 30.9.2017

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

AIW201417
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 11.8.2014

IV.3.4)Time limit for receipt of tenders or requests to participate

18.8.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
Other: Welsh

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 18.8.2014 – 13:00

Place:

Cardiff, Wales

 

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

(WA Ref:11926)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

1.7.2014

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