Data and Telecommunication Cabling Framework

Data and Telecommunication Cabling Framework

The University require a number of contractors to undertake the installation, repair and maintenance of the University’s telephone, data and fibre optic cabling systems.

United Kingdom-Manchester: Network equipment

2016/S 009-011797

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Manchester
Oxford Road
M13 9PL Manchester
UNITED KINGDOM
Telephone: +44 1612752160
E-mail: procurement@manchester.ac.uk

Internet address(es):

General address of the contracting authority: www.manchester.ac.uk

Address of the buyer profile: https://in-tendhost.co.uk/universityofmanchester/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Data and Telecommunication Cabling Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 5: Telecommunications services

NUTS code UKD3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Data Cabling Services.
The University require a number of contractors to undertake the installation, repair and maintenance of the University’s telephone, data and fibre optic cabling systems. Currently the framework have 3 contractors on it who each have the capability to undertake 1 or more of the University’s structured cabling systems, which are Molex, Systimax SCS and ADC Krone and the blown fibre systems, which are Emtelle / BT Unysis and ADC Krone.
Future installations for new build and major refurbishment works will be Cat6a Molex only. Small works will predominantly be for Cat5e and the structured cabling solution required will be Molex.
The University requires that the core inter-building fibres on campus are covered by a maintenance contract. Contractors must therefore be able to demonstrate their capability to offer maintenance services as part of their portfolio.
All works must be in accordance with The University of Manchester Specification for the Installation of Voice, Structured and Fibre Optic Cabling Systems EPM PM19.
The contractor/s must provide an on-site maintenance response within a 4 hour period over core business hours.
There is no requirement for the contractors to make connections between the cables they install and the existing voice cabling systems, i.e. jumping / patching of telephone systems.
The current systems include:
15 000 telephone extensions (approx.).
Approximately 80 000 room outlets made up of Cat5e and Cat6a.
In excess of 35km of fibre optic cable ( including blown fibre).
Additional project work will be required within this contract as the University is continually building or refurbishing area’s of the campus as its requirements change. These works range from small projects managed ‘in house’ to major projects managed by external consultants.
Project work will be obtained through competitive quotation.
The contract is for a 3 year period with a possible 1 year extensions.

II.1.6)Common procurement vocabulary (CPV)

32420000, 32421000, 32500000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The University of Manchester (hereafter referred to as ‘the University’) wishes to appoint a number of contractors to undertake the installation, repair and maintenance of the University’s telephone, data and fibre optic cabling systems.
The current systems include:
15 000 telephone extensions (approx.).
Approximately 80 000 room outlets made up of Cat5e and Cat6a.
In excess of 35km of fibre optic cable (including blown fibre).
Additional project work will be required within this contract as the University is continually building or refurbishing area’s of the campus as its requirements change. These works range from small projects managed ‘in house’ to major projects managed by external consultants.
Project work will be obtained through competitive quotation.
The contract is for a 3 year period with the possibility of a 1 year extension.
Estimated value excluding VAT: 2 400 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Authority’s particular requirements will be set out in the Invitation to Tender documentation and may include, inter alia, performance bond (s) and/or parent-company guarantee (s) and/or other forms of security.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

To be determined. Further details will be set out in the Invitation to Tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Authority’s particular requirements are to be determined but the Authority may require that any contract awarded shall be entered into by a single legal entity on the part of the successful candidate.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Firms will be expected to provide evidence of their capacity to deliver against the contract.
Bidders must demonstrate sound practice in respect of equality and diversity by completing a questionnaire as part of the Invitation to Tender documents.

III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: Bidders must confirm that they are not ineligible to bid under the criteria for rejection laid down in Regulation 57 of the Public Contracts Regulations 2015.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 6: and maximum number 8

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction:
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

2016/1127/Data & Telecommunication Cabling Framework
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 15.2.2016 – 08:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

15.2.2016 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 15.2.2016 – 16:00

Place:

Central Procurement Office.

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2019.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Variant bids may be requested or permitted by the University within parameters to be set out in the Invitation to Tender documentation.
The Authority expressly reserves the rights: (i) not to award any contract as a result of the procurement process commenced by publication of this notice; (ii) to make whatever changes it may see fit to the content and structure of the tendering competition; (iii) to award (a) contract (s) in respect of any part (s) of the supplies/services covered by this notice; and (iv) to award contract (s) in stages, and in no circumstances will the Authority be liable for any costs incurred by candidates.
IV.3.2) Previous publication (s) concerning the same contract: Yes of 1.11.2010.
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

The University of Manchester
UNITED KINGDOM

Body responsible for mediation procedures

The University of Manchester
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by the Authority as soon as possible after the decision has been made as to the reasons why the Applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court (England, Wales, and Northern Ireland). Any such action must generally be brought within 3 months. If a declaration of ineffectiveness is sought, any such action must be brought within 30 days where the Authority has communicated the award of the contract and a summary of reasons to tenderers or otherwise within 6 months of the contract being entered into. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Authority to pay a fine and/or order that the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.

VI.4.3)Service from which information about the lodging of appeals may be obtained

The University of Manchester
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

13.1.2016

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