Data Asset Capture Scottish Prison Service

Data Asset Capture Scottish Prison Service

As part of its approach to the efficient maintenance of its estate, the SPS utilises a Computerised Maintenance Management System. At the heart of any such system there is an asset register. 

United Kingdom-Edinburgh: Architectural and building-surveying services

2018/S 099-226270

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Scottish Prison Service
Calton House, 5 Redheughs Rigg
Edinburgh
EH12 9HW
United Kingdom
Contact person: Jenny Cleworth
Telephone: +44 1313303778
E-mail: Jennifer.Cleworth@sps.pnn.gov.uk
NUTS code: UKM75
I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Regional or local agency/office

I.5)Main activity

Public order and safety

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

01659 Data Asset Capture for SPS Estate (Phase 3)

Reference number: 01659

II.1.2)Main CPV code

71251000

II.1.3)Type of contract

Services

II.1.4)Short description:

As part of its approach to the efficient maintenance of its estate, the SPS utilises a Computerised Maintenance Management System (CMMS). At the heart of any such system there is an asset register. The Purchaser is now at a stage where a fully populated asset register would facilitate further refinement of the maintenance programme and produce greater efficiencies in the delivery of maintenance services.

In order to populate the asset register the Purchaser has a requirement to engage with an appropriate Supplier to carry out an in depth asset data capture survey of a number of Establishments. SPS have already completed the asset data capture at a number of establishments. The intention is to roll out the survey across all of the Purchaser’s establishments listed below.

This project is for the asset data survey capture at:

— HMP Barlinnie,

— HMP Greenock,

— HMP Dumfries,

— HMP Inverness,

— SPS HQ (Calton House),

— Central Stores (Fauldhouse).

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

71251000

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

— HMP Barlinnie,

— HMP Greenock,

— HMP Dumfries,

— HMP Inverness,

— SPS HQ (Calton House),

— Central Stores (Fauldhouse).

II.2.4)Description of the procurement:

As part of its approach to the efficient maintenance of its estate, the SPS utilises a Computerised Maintenance Management System (CMMS). At the heart of any such system there is an asset register. To date, the Purchaser’s asset register has been kept fairly simplistic in order that other processes and maintenance plans can be developed. The Purchaser is now at a stage where a fully populated asset register would facilitate further refinement of the maintenance programme and produce greater efficiencies in the delivery of maintenance services.

In order to populate the asset register the Purchaser has a requirement to engage with an appropriate Supplier to carry out an in depth asset data capture survey of a number of Establishments. SPS have already completed the asset data capture at a number of establishments. The intention is to roll out the survey across all of the Purchasers establishments listed below.

This project is for the asset data survey capture at:

— HMP Barlinnie,

— HMP Greenock,

— HMP Dumfries,

— HMP Inverness,

— SPS HQ (Calton House),

— Central Stores (Fauldhouse).

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 60
Price – Weighting: 40
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 7
This contract is subject to renewal: yes
Description of renewals:

There is the option of up to a 6 month extension option if instructed by the Purchaser.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

As stated within the procurement documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2018/S 080-179027

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 26/06/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 26/06/2018
Local time: 12:00
Place:

SPS HQ.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 11031

For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

(SC Ref:544141).

VI.4)Procedures for review

VI.4.1)Review body

Scottish Prison Service
Calton House, 5 Redheughs Rigg
Edinburgh
EH12 9HW
United Kingdom
Telephone: +44 1313303790Internet address: http://www.sps.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

25/05/2018

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