Data Capture for the Army Continuous Attitude Surveys

Data Capture for the Army Continuous Attitude Surveys

The CAS surveys are tri-Service and this contract is to assist in the delivery of the Army only element.

United Kingdom-Glasgow: Survey services

2015/S 148-273789

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

MOD. C&C, HOCS
Room 2.1.02, Kentigern House, 65 Brown Street
G2 8EX Glasgow
UNITED KINGDOM
Telephone: +44 1412242668
E-mail: defcomrclcc-hocs3a1@mod.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Defence

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Data Preparation for the Army Continuous Attitude Surveys.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 8: Research and development services

NUTS code UKJ33

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Survey services. The Army has been conducting Continuous Attitude Surveys (CAS) for over twenty years. Their aim is to determine the attitudes of Serving Personnel and their families in a number of areas with a view to providing scientifically robust evidence to guide those responsible for forming and implementing Army policy. The CAS surveys are tri-Service and this contract is to assist in the delivery of the Army only element. In addition, these surveys are Official Statistics and any reporting needs to be within the code of best practice for Government Statistical Service.
This contract is to assist DPersCap to conduct research on behalf of the Army and to allow for high quality exploitable evidence to be produced. It is necessary to have an extra-mural organisation under contract to conduct certain aspects of this work.
1. Internal Army (self-generated) Surveys
These surveys are to be administered on an ongoing basis as and when required, and are to be administered via a paper based/postal, web-based questionnaire or by other means available to the contractor i.e. app based survey as required. Surveys will be of various lengths and themes and should be made available via a secure and easy accessible system to as many Service Personnel and families as possible for completion. We estimate that a requirement to produce 15 to 20 of these surveys per year with the majority of these being web based (expected ratio is 40:60 paper to electronic).
2. Volunteer Reserves Continuous Attitude Survey
The survey is to be administered to a sample of up to 12000 Army Reservists to gain their views and attitudes towards life in the Reserves Force..
3. Families Continuous Attitude Survey (FAMcas)
The survey is to be administered to a representative sample of Spouses/Civil Partners of serving personnel to gather attitudes and opinions regarding their experience of Service life. The survey is to be administered annually to approximately 12000 Service personnel for onward dissemination to their spouses.
4. Sexual Harassment Survey
The survey is to be administered to a representative sample of Service Personnel, both male and female to gather attitudes, opinions and any experience of sexual harassment in the Army. The survey is to be administered annually to approximately 25000 Service Personnel.
The survey is to be administered annually, via a paper-based/postal questionnaire which is returned by post directly to the contractor If requested by DPersCap, these surveys are also to be made accessible via a web-based questionnaire to be developed by the contractor. It will consist mainly of scale questions (usually 5 point scales). Each one will also contain a number of open-ended questions (the amount TBC)
5. Armed Forces Continuous Attitude Survey (AFcas)
The survey is to be administered by Defence Statistics. The requirement is for a contractor to analyse the findings from an SPSS database of coded results, which will be provided. There is a requirement for an annual report to be produced.
6. Additional data capture requirements
It might at times be necessary for the contractor to conduct telephone interviews with Army personnel or people with a connection to the MOD. The requirement of the contractor is to conduct theses telephone interviews from a data capture perspective and provide the results to DPersCap in the requested format. The contractor is to ensure that all staff tasked with conducting these interviews has the necessary competence and security clearance. The contractor is to supply all the equipment and training to enable this option.

II.1.6)Common procurement vocabulary (CPV)

79311000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

1 year contract with 3 (three) x 1 year option periods.
Estimated value excluding VAT:
Range: between 150 000 and 600 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: 3 (three) times 1 year options.
Provisional timetable for recourse to these options:
in months: 48 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 12 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Authority wishes to reserve its right to ask for an indemnity, guarantee or bank bond if the supplier does not meet a the required standard for economic and financial standing.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment will maid monthly in arrears, following delivery and acceptance of the goods, works or services.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with the Authority. The Authority shall require the group to form a legal entity before entering into the contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in the PQQ.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

HOCS1a/00011

IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

31.8.2015 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.
PLEASE NOTE: The evaluation of the Invitation to Tender will be based on the commercial and technical criteria responses provided for Year 1 only. The options years will not be used in the evaluation process.

The information and/or documents for this opportunity are available on http://www.contracts.mod.uk/delta. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to your Response Manager and add the following Access Code: 3X87M929D6. Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is 30/09/2016 15:00. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Helpdesk by emailing — support@contracts.mod.uk or call +44 800282324

Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available atwww.contracts.mod.uk The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

From 2.4.2014 the Government is introducing its new Government Security Classifications Policy (GSC) to replace the current Government Protective Marking Scheme. A key aspect of this is the reduction in the number of security classifications used. All suppliers to the Department are encouraged to make themselves aware of the changes as it may impact on this Requirement. The link below to the Gov.uk website provides information on the new GSC.

https://www.gov.uk/government/publications/government-security-classifications

The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise.

Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on http://www.contracts.mod.uk.

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to your Response Manager and add the following Access Code: 3X87M929D6.
Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the Access code via DCO as the opening and closing date is visible within the opportunity.
Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Helpdesk by emailing support@contracts.mod.uk or Telephone +44 800282324.

GO Reference: GO-2015730-DCB-6864426.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Ministry of Defence, C&C, HOCS

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

30.7.2015

Enjoyed this post? Share it!