Data Centre Maintenance Contract for University of Leicester

Data Centre Maintenance Contract for University of Leicester

The University is seeking to award a contract for the periodic, preventative and reactive maintenance required to the Universities existing data centres and telephone exchanges.

United Kingdom-Leicester: Repair and maintenance services of building installations

2015/S 005-005448

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Leicester
Purchasing Unit, Finance Office, University Road
Contact point(s): https://in-tendhost.co.uk/universityofleicester/
For the attention of: Lucy Elms
LE1 7RH Leicester
UNITED KINGDOM
Telephone: +44 1162297527
E-mail: lme11@le.ac.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

LUV00569 Data Centre Maintenance Contract.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services

NUTS code UKF

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The University is seeking to award a contract for the periodic, preventative and reactive maintenance required to the Universities existing data centres and telephone exchanges (University of Leicester’s Computer Centre Data Centre, Physics Data Centre, Michael Atiyah Data Centre, Bennett Data Centre and Telephone exchange).
The maintenance works undertaken shall cover all mechanical, electrical services and the building fabric maintenance works in line with manufacturer’s recommendations, statutory legislation and university requirements. The contract includes but is not limited to maintenance of the following equipment:
— All variable speed pumps;
— Air handling units (inc ductwork cleaning);
— Air Conditioning Units (ACU);
— Chillers;
— Water treatment plant;
— Refrigeration systems and heat pumps;
— Compressed air plant;
— Booster sets;
— Automatic controls and BEM’s;
— Uninterruptable Power Systems (UPS);
— A Standby Generator;
— Fire suppression systems;
— Fire detection systems;
— Lighting and small power;
— Legionella management.
The contract will also include:
— Monitoring, Alarm Notification, Site Response and System Analysis.

II.1.6)Common procurement vocabulary (CPV)

50700000, 50711000, 50712000, 50720000, 50730000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The University is seeking to award a contract for the periodic, preventative and reactive maintenance required to the Universities existing data centres and telephone exchanges (University of Leicester’s Computer Centre Data Centre, Physics Data Centre, Michael Atiyah Data Centre, Bennett Data Centre and Telephone exchange).
The maintenance works undertaken shall cover all mechanical, electrical services and the building fabric maintenance works in line with manufacturer’s recommendations, statutory legislation and university requirements. The contract includes but is not limited to maintenance of the following equipment:
— All variable speed pumps;
— Air handling units (inc ductwork cleaning);
— Air Conditioning Units (ACU);
— Chillers;
— Water treatment plant;
— Refrigeration systems and heat pumps;
— Compressed air plant;
— Booster sets;
— Automatic controls and BEM’s;
— Uninterruptable Power Systems (UPS);
— A Standby Generator;
— Fire suppression systems;
— Fire detection systems;
— Lighting and small power;
— Legionella management.
The contract will also include:
— Monitoring, Alarm Notification, Site Response and System Analysis.
The contract will be awarded from 1.9.2015 for an initial period of 3 years with the option to extend by a further 24 months.
Estimated value excluding VAT:
Range: between 500 000 and 750 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The contract will be awarded for an initial period of 3 years with the option to extend by a further 24 months.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

To be agreed between the parties.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

To be agreed between the parties.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See PQQ document.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See PQQ document.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See the PQQ document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: See the PQQ document for details of the criteria and weightings to be used.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

LUV00569

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 11.2.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

11.2.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Authorised officers of the University will be present at the opening of tenders.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

See Section VI.4.2 below
UNITED KINGDOM

Body responsible for mediation procedures

See Section VI.4.2 below
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The University will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.3)Service from which information about the lodging of appeals may be obtained

UNITED KINGDOM

VI.5)Date of dispatch of this notice:

7.1.2015

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