Data Centres – Tender for Maintenance, Security and Cloud Hosting Services

Data Centres – Tender for Maintenance, Security and Cloud Hosting Services

YPO are looking for Providers to be appointed onto a Framework Agreement for the provision of data centres.

United Kingdom-Wakefield: Data security software package

2019/S 097-235036

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

YPO
41 Industrial Park
Wakefield
WF2 0XE
United Kingdom
Contact person: Contracts Team
Telephone: +44 1924664685
E-mail: contracts@ypo.co.uk
NUTS code: UKE45

Internet address(es):Main address: http://www.ypo.co.uk/

Address of the buyer profile: http://www.ypo.co.uk/

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

YPO — 000944 Data Centres, Maintenance and Management including Design and Hosting

Reference number: 000944

II.1.2)Main CPV code

48732000

II.1.3)Type of contract

Services

II.1.4)Short description:

YPO are looking for Providers to be appointed onto a Framework Agreement for the provision of data centres, maintenance, security and cloud hosting services. The framework is designed to meet the needs of all public sector organisations which includes YPO’s internal requirements.

II.1.5)Estimated total value

Value excluding VAT: 400 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Facilities Maintenance — Mechanical and Electrical Infrastructure

Lot No: 1

II.2.2)Additional CPV code(s)

50312300
50312310

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

This is a list of proactive and reactive maintenance of either an on or off premise data centre we are looking for suppliers who can provide either onsite or offsite or both and would form part of an ongoing maintenance regime.

maintenance should follow manufacturers guidelines and current legislation.

the list is indicative but not exhaustive.

some on premise datacentres may not require this full regime this will be detailed by customers in the further competition.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 40
Quality criterion – Name: Implementation, responsiveness and customer service / Weighting: 20
Quality criterion – Name: Sustainability and social value / Weighting: 10
Price – Weighting: 30
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/08/2019
End: 31/07/2023
This contract is subject to renewal: yes
Description of renewals:

There is a possibility that this framework will be subject to renewal after 3,5 years from the commencement date.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Enterprise Hardware Management

Lot No: 2

II.2.2)Additional CPV code(s)

50312300
50312310

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

This lot is for a range of suppliers to support the hardware within the racks on the off or on premise datacentre or both.

This lot looks for a number of services and suppliers but welcomes suppliers who can support multi vendor equipment.

How this support is provided is down to the suppliers service offering and customer specification.

This lot is not designed for the sole purpose of purchasing of hardware.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 40
Quality criterion – Name: Implementation, responsiveness and customer service / Weighting: 20
Quality criterion – Name: Sustainability and social value / Weighting: 10
Price – Weighting: 30
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/08/2019
End: 31/07/2023
This contract is subject to renewal: yes
Description of renewals:

There is a possibility that this contract will be renewed after 3,5 years from the commencement date.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Design — Including Design of a New Solution

Lot No: 3

II.2.2)Additional CPV code(s)

48732000
72000000
72212600
72212610
72300000
72400000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

The design solution is based on customer specification or requirement. This lot covers on and off premise solutions and we are looking for suppliers to provide on premise or off premise or both.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 40
Quality criterion – Name: Implementation, responsiveness and customer service / Weighting: 20
Quality criterion – Name: Sustainability and social value / Weighting: 10
Price – Weighting: 30
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/08/2019
End: 31/07/2023
This contract is subject to renewal: yes
Description of renewals:

There is a possibility that this contract will be renewed after 3,5 years from the commencement date.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Audit and Consultancy

Lot No: 4

II.2.2)Additional CPV code(s)

50312300
72000000
72212600
72312100

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Audit services according to customer requirement and scope.

This lot covers on and off premise solutions and we are looking for suppliers to provide on premise or off premise or both.

Please specify which services you can supply.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 40
Quality criterion – Name: Implementation, responsiveness and customer service / Weighting: 20
Quality criterion – Name: Sustainability and social value / Weighting: 10
Price – Weighting: 30
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/08/2019
End: 31/07/2023
This contract is subject to renewal: yes
Description of renewals:

There is a possibility that this framework will be renewed after 3,5 years from the commencement date.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Cloud, Cloud Services and Hosting

Lot No: 5

II.2.2)Additional CPV code(s)

72212600
72212610
72315100
72315200
72317000
72320000
72322000
72400000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Cloud hosting and management of services.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 40
Quality criterion – Name: Implementation, responsiveness and customer service / Weighting: 20
Quality criterion – Name: Sustainability and social value / Weighting: 10
Price – Weighting: 30
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/08/2019
End: 31/07/2023
This contract is subject to renewal: yes
Description of renewals:

There is a possibility that this framework will be renewed after 3,5 years from the commencement date.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Build Including Modular and Installation Services

Lot No: 6

II.2.2)Additional CPV code(s)

50312300
72212610
72317000
72320000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

This lot covers on premise and off premise solutions and we are looking for suppliers to provide on premise or off premise or both.

We are looking for build and installation suppliers on this lot. Please specify which services you can supply.

How this solution is provided is down to the supplier service offering and customer specification.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 40
Quality criterion – Name: Implementation, responsiveness and customer service / Weighting: 20
Quality criterion – Name: Sustainability and social value / Weighting: 10
Price – Weighting: 30
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/08/2019
End: 31/07/2023
This contract is subject to renewal: yes
Description of renewals:

There is a possibility that this contract will be renewed after 3,5 years from the commencement date.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Managed Service

Lot No: 7

II.2.2)Additional CPV code(s)

48221000
48732000
50312300
50312310
72000000
72400000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

This lot is for suppliers who can provide a fully end to end service.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 40
Quality criterion – Name: Implementation, responsiveness and customer service / Weighting: 20
Quality criterion – Name: Sustainability and social value / Weighting: 10
Price – Weighting: 30
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/08/2019
End: 31/07/2023
This contract is subject to renewal: yes
Description of renewals:

There is a possibility that this contract will be renewed after 3,5 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Business Continuity and Disaster Workplace Recovery

Lot No: 8

II.2.2)Additional CPV code(s)

48221000
50312300
50312310
72000000
72212600
72212610
72300000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Workplace recovery for people when access is denied for any reason this will also include business continuity testing of these situations/scenarios to ensure the workplace staff can recover and connect to the technology and use internal systems of the organisation at another location in case of disaster or denial of access to a working site.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 40
Quality criterion – Name: Implementation, responsiveness and customer service / Weighting: 20
Quality criterion – Name: Sustainability and social value / Weighting: 10
Price – Weighting: 30
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/08/2019
End: 31/07/2023
This contract is subject to renewal: yes
Description of renewals:

There is a possibility that this framework will be renewed after 3,5 years from the commencement date.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Education Services

Lot No: 9

II.2.2)Additional CPV code(s)

48221000
48732000
50312300
50312310
72000000
72212600
72212610
72300000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Suppliers must be able to work within this market specifically on the volume and support required by this sector.

Looking for backup, storage, security, hosting solutions and support for a low number of users and servers in a primary or high school environment or a similar sized public sector organisation.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 40
Quality criterion – Name: Implementation, responsiveness and customer service / Weighting: 20
Quality criterion – Name: Sustainability and social value / Weighting: 10
Price – Weighting: 30
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/08/2019
End: 31/07/2023
This contract is subject to renewal: yes
Description of renewals:

There is a possibility that this framework will be renewed after 3,5 years from the commencement date.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Colocation/Shared Hosting Services

Lot No: 10

II.2.2)Additional CPV code(s)

48220000
48221000
72000000
72212600
72300000
72320000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Colocation providers must be able to provide all the services listed below as a minimum but also offer some as part of a customer requirement/specification.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 40
Quality criterion – Name: Implementation, responsiveness and customer service / Weighting: 20
Quality criterion – Name: Sustainability and social value / Weighting: 10
Price – Weighting: 30
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/08/2019
End: 31/07/2023
This contract is subject to renewal: yes
Description of renewals:

There is a possibility that this contract will be renewed after 3,5 years from the commencement date.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Data Security Solutions

Lot No: 11

II.2.2)Additional CPV code(s)

48732000
72300000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

We are looking for a number of suppliers who can provide all of the below security services to provide customers with an end to end service.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 40
Quality criterion – Name: Implementation, responsiveness and customer service / Weighting: 20
Quality criterion – Name: Sustainability and social value / Weighting: 10
Price – Weighting: 30
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/08/2019
End: 31/07/2023
This contract is subject to renewal: yes
Description of renewals:

There is a possibility that this framework will be renewed after 3,5 years from the commencement date.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Network Connectivity Services

Lot No: 12

II.2.2)Additional CPV code(s)

72312100
72315100
72320000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Network connectivity services to be provided to support the datacentre solution on premise and off premise or both.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 40
Quality criterion – Name: Implementation, responsiveness and customer service / Weighting: 20
Quality criterion – Name: Sustainability and social value / Weighting: 10
Price – Weighting: 30
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/08/2019
End: 31/07/2023
This contract is subject to renewal: yes
Description of renewals:

There is a possibility that this contract will be renewed after 3,5 years from the commencement date.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the tender documentation/online tender located on our E-Procurement system. The web address can be found under “Procurement Documents” in “Communication” section in this notice.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Please refer to the Framework Agreement terms and conditions located on our E-Procurement system. The web address can be found under Procurement Documents in “Communication” Section in this notice.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
In the case of framework agreements, provide justification for any duration exceeding 4 years:
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2019/S 015-031275

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 18/06/2019
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 18/06/2019
Local time: 14:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

There is a possibility that this framework will be subject to renewal after 3,5 years from the commencement date.

VI.2)Information about electronic workflows

VI.3)Additional information:

YPO are purchasing on the behalf of other Contracting Authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/ojeu-permissible-users.aspx

YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4)Procedures for review

VI.4.1)Review body

High Court of England and Wales
London
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

17/05/2019