Data Connectivity Tender for East Midlands Housing Group

Data Connectivity Tender for East Midlands Housing Group

The provision of a modern, secure, fast, agile data network.

United Kingdom-Coalville: Networks

2019/S 119-291821

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

East Midlands Housing Group
Memorial House, Stenson Road
Coalville
LE67 4JP
United Kingdom
Contact person: Email or Phone
E-mail: chris.shaw@shawc.co.uk
NUTS code: UKF
Internet address(es):Main address: https://www.emhgroup.org.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Coalville:-Networks./5RYBB3REF2
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.delta-esourcing.com/tenders/UK-title/5RYBB3REF2
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Data Connectivity

II.1.2)Main CPV code

32400000

II.1.3)Type of contract

Services

II.1.4)Short description:

The provision of a modern, secure, fast, agile data network which includes replacement network equipment (security, routers, switches, wireless access points) that can all be managed through a single network management platform.

The optional provision of a DR as a service and backup as a service solution.

II.1.5)Estimated total value

Value excluding VAT: 750 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKF
Main site or place of performance:

East Midlands (ENGLAND).

II.2.4)Description of the procurement:

The requirements can be summarised as follows:

— a Hybrid WAN is required which encompasses resilient data circuits for the main office locations which are provisioned on 1 Gbps bearers,

— direct internet access circuits which are based on FTTC and resiliently delivered using backup 4G/5G,

— replacement of the Core Network Switches at the main offices (Memorial house, Jubilee House and Longfield House) and PoE Edge switches for all locations. Note: These must be compatible with the current Cisco CUCM Phone system,

— both new and replacement wireless access points,

— network management solution that provides single pane of management that can be used by EMH group IT staff and the chosen supplier.

Optional provision of a disaster recovery as a service solution and backup as a service solution.

Full installation services which includes design, transition, project management, decommissioning and removal of the existing services/kit, and on-going support.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 70
Cost criterion – Name: Total cost of ownership of the solution over 3 years / Weighting: 30

II.2.6)Estimated value

Value excluding VAT: 750 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 42
This contract is subject to renewal: yes
Description of renewals:

The option to extend the contract by 24 months after the initial contract term of 42 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Detailed in the SSQ and replicated below are specific pass/fail criteria, if your organisation fails one of these criteria your response will not be analysed any further and will be excluded from the process.

Minimum level(s) of standards possibly required:

The minimum level of economic and financial standing and/or the minimum financial threshold will be assessed by EMHG by performing:

1) A credit check, a score of average (or its equivalent) or above will be classed as a pass; anything below average (or its equivalent) will be a fail;

2) Checking the bidder’s turnover is greater than 1 500 000 GBP.

In addition to the above, you must self-certify that you have or will obtain before the contract commences the following insurance levels:

— employer’s (compulsory) liability insurance = 5 000 000 GBP,

— public liability insurance = 5 000 000 GBP,

— professional indemnity insurance = 2 000 000 GBP.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Detailed in the SSQ and replicated below are specific pass/fail criteria, if your organisation fails one of these criteria your response will not be analysed any further and will be excluded from the process.

Minimum level(s) of standards possibly required:

Data circuits:

— the supplier must be able to provide cost effective connectivity off their core network into public cloud providers e.g. Microsoft Azure, Office 365, AWS, Google;

— the supplier must be able to provide SIP services over their proposed network either through their own solution or a specialised provider.

— the supplier must be able to provide support for EMH group’s Cisco CUCM Voice and VOIP protocols, QoS and CoS over the WAN circuits (fibre, wireless, copper).

Networking hardware:

— the supplier must be able to provide a hybrid network that encompasses software defined networking capabilities,

— the supplier must be certified by the hardware/software manufacturer to implement and support the proposed solution.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 29/07/2019
Local time: 09:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 29/07/2019
Local time: 09:05
Place:

EMHG Head Office.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The Contracting Authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Coalville:-Networks./5RYBB3REF2

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/5RYBB3REF2

GO Reference: GO-2019619-PRO-15008341

VI.4)Procedures for review

VI.4.1)Review body

EMH Group
Memorial House, Stenson Road
Coalville
LE67 4JP
United KingdomInternet address: www.emhgroup.org.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

19/06/2019