Data Governance System Tender

Data Governance System Tender

Data Governance System with associated Implementation Services.

United Kingdom-Glasgow: Software package and information systems

2018/S 063-140262

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

University of Glasgow
Procurement Office, (Tay House)
Glasgow
G12 8QQ
United Kingdom
Contact person: Hannah Bond, Quoting Ref: PURCH1568
Telephone: +44 1413305476
E-mail: Hannah.Bond@glasgow.ac.uk
Fax: +44 000000000
NUTS code: UKM82Internet address(es):Main address: http://www.gla.ac.uk/

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00108

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://www.publiccontractsscotland.gov.uk/

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

PURCH1568 Data Governance System with associated Implementation Services.

Reference number: PURCH1568

II.1.2)Main CPV code

48000000

II.1.3)Type of contract

Services

II.1.4)Short description:

PURCH1568 Contract Agreement for a Data Governance System with associated Implementation Services.

Tender documents available from Public Contracts Scotland. Please note the information pack for the demonstration will be issued as soon as possible.

Tender returns should be submitted via Public Contracts Scotland, no paper copies will be accepted. Should paper tenders be submitted, they will be rejected. Further to this any questions or communications regarding individual tender exercises must be sent via the Public Contracts Scotland Portal. Tender queries received through any other channel will not be answered. Should users of Public Contracts Scotland have any problems with the web site they should contact website Support Desk, contact details can be found by following the “Contact Us” option on the left hand menu at http://www.publiccontractsscotland.gov.uk/default.aspx

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

72220000
48613000
72300000

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

Glasgow.

II.2.4)Description of the procurement:

PURCH1568 Contract Agreement for a Data Governance System with associated Implementation Services.

The University is seeking to procure an on premises Data Governance Product and associated Implementation Services for use within its Business Intelligence Team. Please note this procurement is split into 2 parts:

Part 1: 3 Month Trial of Product with Implementation Services;

Part 2: If Part 1 is judged to be successful (evaluated by the criteria which is to be agreed at the start of Part 1 between the University of Glasgow and the successful Supplier), backdated purchase of product and licence agreement for 3 years with the option to extend for 2 periods of 12 months. Please note that the Professional Services required are in relation to a period post implementation of the product. Long term professional services for ongoing support for the product will be tendered for separately. Please note the information pack for the demonstration will be issued as soon as possible.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The University may wish to extend the agreement 2 x 12 Month periods.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

See tender documents.

III.1.2)Economic and financial standing

Minimum level(s) of standards possibly required:

— The Supplier shall, at its own cost, effect and maintain with a reputable insurance company a policy or policies of insurance providing as a minimum the following levels of cover: product liability insurance with a limit of indemnity of not less than 1 000 000 GBP in relation to any one claim or series of related claims,

— public liability insurance with a limit of indemnity of not less than 5 000 000 GBP in relation to any one claim or series of related claims,

— employer’s liability insurance with a limit of indemnity of not less than 5 000 000 GBP, professional indemnity insurance with a limit of indemnity of not less than 1 000 000 GBP in relation to any one claim or series of related claims and shall ensure that all professional consultants or sub-contractors involved in the provision of the Services hold and maintain appropriate cover (the Required Insurances). The cover shall be in respect of all risks which may be incurred by the Supplier, arising out of the Supplier’s performance of this Agreement, including death or personal injury, loss of or damage to property or any other loss. Such policies shall include cover in respect of any financial loss arising from any advice given or omitted to be given by the Supplier. Financial Turnover 4 years.

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

See tender documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 02/05/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 02/05/2018
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

Submissions can be created and submitted up to the stated tender deadline. Once the deadline has passed submissions can neither be created nor submitted. It is not advisable for Suppliers to wait until the last moment before creating and dispatching a response in case of any last minute problems. Please note large files should be uploaded as early as possible to ensure transfer before deadline. If a Supplier is having problems uploading to the PCS site, then the University must be informed well in advance and depending upon the merit of the case, the University may arrange for the tender to remain open on the PCS system for a short period after the deadline time stated. System problems do not fall under the University’s remit and should be referred to PCS.

Postbox Security: Postbox submissions cannot be accessed by anyone, including Millstream, (the provider of the Public Contracts Scotland system) until the deadline.

Suppliers should note that when asked to complete a tender document, the document must be submitted in the file type in which it was issued (Word, Excel etc.). Files of any alternative type may only be used where documents are for attachment, rather than completion.

Freedom of Information.

The Freedom of Information (Scotland) Act 2002, which came into force on 1.1.2005, designates University of Glasgow as a Scottish public authority and therefore subject to the provisions and obligations in that Act. This means that any person who makes a valid request for information held by University of Glasgow will be entitled to receive it, unless all or part of that information can be withheld by virtue of the exemptions in that Act.

As part of our responsibility under the Act, University of Glasgow may be required to disclose any information held relating to your response to anyone who makes a request under that Act. Such information may only be withheld if it meets one or more of the exemptions or conditions in that Act. Even if an exemption is available University of Glasgow may nevertheless disclose requested information. Information held cannot simply be classified as “confidential” or “commercial in confidence” to enable it to be protected from disclosure.

University of Glasgow may publish the names and contact details of companies who have been issued with a Questionnaire on its website.

Information may also be requested under the Data Protection Act 1998 and the Environmental Information (Scotland) Regulations 2004.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=537450

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:537450).

Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=537450

VI.4)Procedures for review

VI.4.1)Review body

University of Glasgow
Procurement Office, (Tay House)
Glasgow
G12 8QQ
United Kingdom
Telephone: +44 1413304113
Fax: +44 000000000Internet address:http://www.gla.ac.uk/
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

29/03/2018

 

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