Datacentre Technologies Supply and Support Tender

Datacentre Technologies Supply and Support Tender

The supplier must provide pre sales technical advice and recommendations as part of this contract, appropriate documentation must be supplied. 

United Kingdom-Flintshire: Software package and information systems

2018/S 067-149007

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Flintshire County Council
County Hall, Mold
Flintshire
CH7 6NA
United Kingdom
Telephone: +44 1352701814
E-mail: procurement@flintshire.gov.uk
NUTS code: UKL23
Internet address(es):Main address: www.flintshire.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0419

I.1)Name and addresses

Denbighshire County Council
Wynnstay Road
Ruthin
LL15 1YN
United Kingdom
Telephone: +44 1824712612
E-mail: lisa.price@denbighshire.gov.uk
NUTS code: UKL13
Internet address(es):Main address: www.denbighshire.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0280

I.1)Name and addresses

Isle of Anglesey County Council
Isle of Anglesey County Council, Council Offices, Llangefni
Anglesey
LL77 7TW
United Kingdom
Telephone: +44 1248750057
E-mail: procurement@anglesey.gov.uk
NUTS code: UKL11
Internet address(es):Main address: www.anglesey.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0369

I.2)Information about joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://supplierlive.proactisp2p.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://supplierlive.proactisp2p.com

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Datacentre Technologies Supply, Support and Hardware Maintenance

II.1.2)Main CPV code

48000000

II.1.3)Type of contract

Services

II.1.4)Short description:

This procurement is for the provision of Datacentre Technologies Supply, Support and Hardware Maintenance.

II.1.5)Estimated total value

Value excluding VAT: 8 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Datacentre Technologies Hardware Maintenance

Lot No: 2

II.2.2)Additional CPV code(s)

30210000

II.2.3)Place of performance

NUTS code: UKL23
Main site or place of performance:

Flintshire, Denbighshire and Anglesey.

II.2.4)Description of the procurement:

Denbighshire, Flintshire and Anglesey currently use a range of server and storage technologies with associated software as identified within the tender documentation. Dependent on the location and size of the equipment, each installation has varying response times and take the form of, on-site repair, advance product shipment or replacement part shipment.

Any tenderer must be able to maintain the existing installed equipment.

Further information on this can be found within the tender documentation.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 40
Price – Weighting: 60

II.2.6)Estimated value

Value excluding VAT: 8 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Datacentre Technologies Supply and Support

Lot No: 1

II.2.2)Additional CPV code(s)

48000000

II.2.3)Place of performance

NUTS code: UKL23
Main site or place of performance:

Flintshire, Denbighshire and Anglesey.

II.2.4)Description of the procurement:

The supplier must provide a dedicated and suitably qualified pre-sales resource to include technical solutions to the Authorities.

The supplier must be able to provide the full range of services and supply the full range of goods as identified within the tender documentation.

The supplier must provide pre sales technical advice and recommendations as part of this contract, appropriate documentation must be supplied. Dependent on complexity of the solution, technical advice / design services shall be provided by suitably qualified staff onsite. There shall be no charge for this service. A clear explanation needs to be provided detailing the difference between pre sales technical advice and chargeable services.

The tenderer must provide a detailed costed proposal to provide the Authority with designs that will enable the seamless introduction of new technologies and the development of their existing server and storage infrastructure, appropriate documentation must be supplied. This service must be provided by suitably qualified staff.

The tenderer must accept design responsibility for any designs proposed by the tenderer. In the event of a design not delivering the expected facilities or performance, then it is the tenderers responsibility to provide the Authority with a working solution. This solution must not increase costs for the original solution or any ongoing costs.

Further information on this can be found within the tender documentation.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 40
Price – Weighting: 60

II.2.6)Estimated value

Value excluding VAT: 8 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 10
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 08/05/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 08/05/2018
Local time: 12:00
Place:

County Offices, Flintshire County Council, Mold, Flintshire.

Information about authorised persons and opening procedure:

Tender to be opened by the lead evaluator using Proactis Buyer Portal E-Tendering System.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

3 months before end of contract providing extension options are not taken.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Instructions:

1) Log in to PROACTIS at https://supplierlive.proactisp2p.com

2) If you are already registered on the Proactis portal please Login and start at Step 14 of these instructions if not go to STEP 3

3) Click the “Sign Up” button at the bottom of the window

4) Enter your correct Organisation Name, address and Primary Contact Details. You will need to create the Organisation ID and User Name. If you have a generic email address for your organisation e.g. tenders@xxx.co.uk then please use this as the primary contact email address.

5) Please make a note of the Organisation ID and User Name, then click “Register”

6) You will receive an email asking you to “Click here to activate your account”. This takes you to Enter Organisation Details.

7) Please enter the information requested, click the “>” on the screen and follow the instructions ensuring that you enter all applicable details.

8) In the Classification screen please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice. Please ensure that the selected codes are relevant to your business to ensure that you get notification of opportunities that are of interest.

9) In the Buyers screen please select Denbighshire County Council (you may register with other organisations if you wish)

10) In the Primary Contact Details screen please ensure that all information is complete. (Please see note 4 above)

11) Accept the Terms and Conditions and then click “>”. This takes you to the Welcome window.

12) In the Finish screen please enter a new password and note all your Login details for future reference.

13) Now click “Complete Registration” and you will enter the Supplier Network page.

14) On the centre of the screen click “Opportunities”. This will take you to the list of current opportunities available to you.

15) Click the “>” that relates to this notice, this will take you into the PQQ or Tender Request and click “Register Interest”. Note there may be several opportunities that appear on this screen, please ensure that you select the correct one.

16) In the “Opportunities” screen please note the closing time and date for completion of the relevant project. Please review the tabs within the opportunity as there will be information relating to the project in here. The Documents are accessed by clicking into the General tab under “Request documents”. Please ensure that you download all documents to your PC as you will be required to complete and upload some of them as part of your submission. There are instructions on how to complete your submission in the Guidance for Bidders document.

17) You can now either create your response”, or “Decline” this opportunity.

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

This will be detailed within the tender documentation.

(WA Ref:77308).

The buyer considers that this contract is suitable for consortia.

VI.4)Procedures for review

VI.4.1)Review body

Supreme Court
The Royal Courts of Justice
London
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Supreme Court
The Royal Courts of Justice
London
United Kingdom

VI.5)Date of dispatch of this notice:

04/04/2018

 

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