DBS Hosting Tender

DBS Hosting Tender

The Council’s Business Services Centre have developed an in-house application and are seeking a service that can host the application.

United Kingdom-Maidstone: Data services

2016/S 148-268700

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Kent County Council
County Hall
For the attention of: Miss Hayley Bradbury
ME14 1XQ Maidstone
United Kingdom
Telephone: +44 3000415566
E-mail: procurement.cli@kent.gov.uk

Internet address(es):

General address of the contracting authority: http://www.kent.gov.uk

Electronic access to information: www.kentbusinessportal.org.uk

Electronic submission of tenders and requests to participate: www.kentbusinessportal.org.uk

Further information can be obtained from: Kent County Council
County Hall
For the attention of: Miss Hayley Bradbury
ME14 1XQ Maidstone
United Kingdom
Telephone: +44 3000415566
E-mail: procurement.cli@kent.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Kent County Council
County Hall
For the attention of: Miss Hayley Bradbury
ME14 1XQ Maidstone
United Kingdom
Telephone: +44 3000415566
E-mail: procurement.cli@kent.gov.uk

Tenders or requests to participate must be sent to: Kent County Council
County Hall
For the attention of: Miss Hayley Bradbury
ME14 1XQ Maidstone
United Kingdom
Telephone: +44 3000415566
E-mail: procurement.cli@kent.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

SS16019 — DBS System Hosting Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services

NUTS code UKJ42

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Kent County Council (the council) is the largest county council in England covering an area of 3 500 square kilometres. It has an annual expenditure of over 900 000 000 GBP on goods and services and a population of 1 300 000 GBP. The Council provides a wide range of personal and strategic services on behalf of its residents, operating in partnership with 12 district councils and 289 parish/town councils. The Council consists of 4 directorates; this requirement is for the Council’s Business Service Centre within the Strategic and Corporate Services Directorate. The Opportunity The Council’s Business Services Centre have developed an in-house application and are seeking a service that can host the application and provide restricted, regulated access via a secured web-link for public users as well as direct access for designated Council staff and nominated third parties for reasons of software support. The service is required to transmit data through to the MOJ via a dedicated IP address. It is a requirement of this contract that it will only commence once the necessary steps have been taken to ensure the Council retains its eBroker status. This took the Council up to 2 years to achieve previously. Suppliers must be aware that in order to meet this requirement a Pre-Qualification Questionnaire E-Bulk 3rd Party must be completed by the Council’s preferred supplier and signed off by the MOJ. Any decision to award this contract to a new supplier will be conditional to the Council’s preferred supplier being successful in their application to become an MOJ approved third-party supplier in relation to handling registered bodies e-bulk application data prior to the commencement of the contract. If the Council’s preferred supplier’s application is unsuccessful, the Council reserves the right to then approach the supplier that came second in the competition, and so on, as appropriate. The contract is anticipated to commence upon 1.4.2018 and will continue for a period of 36 months, with 2 consecutive options to extend for a further period of up to 24 months each (i.e. 3 years + 2 years + 2 years), unless terminated in accordance with the Conditions of Contract.
Expressions of interest will only be accepted via the Kent Business Portal. In order to submit your interest in this opportunity please select the ‘Login and Express an Interest’ button located at the bottom of this page. Note that in order to successfully submit your interest you will first need to register for an account. After registration is complete and you’ve received your login details you should return to the advert for the opportunity and express your interest. You will then be emailed an invitation to submit a tender. Further guidance regarding how to use this portal can be found attached to the bottom of this advert.
Indicative Procurement Timetable: · Publication of ITT Documentation on the Kent Business Portal: Monday, 1.8.2016; · Deadline to submit requests for clarification via the ProContract Discussion facility: 12:00 (noon) on Monday, 22.8.2016; — Deadline for Tender Responses: 12:00 (noon) on 1.9.2016; · Commencement of Tender Evaluation Period (including Post-Tender Clarification): Thursday, 1.9.2016; — Pre-Award Clarification Meeting/s: Monday, 26.9.2016; · Decision to Award: Friday, 30.9.2016; — Standstill Period: 10 Calendar Days; — Contract Award (pending MOJ approval): Thursday 13.10.2016; — Deadline for Preferred Supplier to submit MOJ Application: By 31.10.2016; · Issue of Contracts for Signature: Upon confirmation the new supplier’s application has been successful with the MOJ; — Supporting documentation from customer organisations submitted to the MOJ: 3 to 6 Month Period from 1.5.2016 (all supporting documentation to be submitted by 1.11.2017 at the latest); · MOJ process supporting documentation from customer organisations: 6 Week Period from 1.11.2017; · Migration and Testing of the New Service: 3 Month Period from 1.1.2018; and — Contract Commencement Date: 1.4.2016.

II.1.6)Common procurement vocabulary (CPV)

72300000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

See Invitation To Tender documentation for details.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 24 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

See Invitation To Tender documentation for details.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See Invitation To Tender documentation for details.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

See Invitation To Tender documentation for details.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: See Invitation To Tender documentation for details.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See Invitation To Tender documentation for details.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See Invitation To Tender documentation for details.
Minimum level(s) of standards possibly required: See Invitation To Tender documentation for details.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See Invitation To Tender documentation for details.
Minimum level(s) of standards possibly required:
See Invitation To Tender documentation for details.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SS16019
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 1.9.2016 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

1.9.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 1.9.2016 – 12:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

N/A.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

1.8.2016

 

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