Debt Collection Framework for Local Councils and UK Public Bodies

Debt Collection Framework for Local Councils and UK Public Bodies

Rotherham Metropolitan Borough Council are inviting bids from organisations who are able to meet the requirements for Enforcement and Debt Collection Services within the Borough.

United Kingdom-Rotherham: Administration, defence and social security services

2016/S 197-355944

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Rotherham Metropolitan Borough Council
Corporate Procurement Service, Riverside House, Main Street
For the attention of: Miss Lorna Byne
S60 1AE Rotherham
United Kingdom
Telephone: +44 1709334159
E-mail: lorna.byne@rotherham.gov.uk
Fax: +44 1709376285

Internet address(es):

General address of the contracting authority: http://www.rotherham.gov.uk/

Address of the buyer profile: http://www.yortender.co.uk

Electronic access to information: http://www.yortender.co.uk

Electronic submission of tenders and requests to participate: http://www.yortender.co.uk

Further information can be obtained from: Rotherham Metropolitan Borough Council
Corporate Procurement Service, Riverside House, Main Street
For the attention of: Miss Lorna Byne
S60 1AE Rotherham
United Kingdom
Telephone: +44 1709334159
E-mail: lorna.byne@rotherham.gov.uk
Fax: +44 1709376285

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:Rotherham Metropolitan Borough Council
Corporate Procurement Service, Riverside House, Main Street
For the attention of: Miss Lorna Byne
S60 1AE Rotherham
United Kingdom
Telephone: +44 1709334159
E-mail: lorna.byne@rotherham.gov.uk
Fax: +44 1709376285

Tenders or requests to participate must be sent to: Rotherham Metropolitan Borough Council
Corporate Procurement Service, Riverside House, Main Street
For the attention of: Miss Lorna Byne
S60 1AE Rotherham
United Kingdom
Telephone: +44 1709334159
E-mail: lorna.byne@rotherham.gov.uk
Fax: +44 1709376285

I.2)Type of the contracting authority

European institution/agency or international organisation

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Wyre Forest District Council
Wyre Forest House, Finepoint Way, Worcestershire
DY11 7WF Kidderminster
United Kingdom

The Council of the City of Wakefield MDC
Town Hall, Wood Street
WF1 2HQ Wakefield
United Kingdom

Huntingdonshire District Council
Pathfinder House, St Mary’s Street
PE29 3TN Huntingdon
United Kingdom

Cambridge City Council
Revenues & Benefit Service, Mandela House, 4 Regent Street
CB2 1BY Cambridge
United Kingdom

Nottingham and Derbyshire Procurement Unit, Bassetlaw District Council
Queens Buildings, Potter Street, Notts
S80 2AH Worksop
United Kingdom

Chesterfield Borough Council
Rose Hill, Chesterfield
S40 1LP Chesterfield
United Kingdom

Derbyshire Dales District Council
Bank Road, Matlock
DE4 3NN Derbyshire
United Kingdom

Chesterfield College
Infirmary Rd
S41 7NG Chesterfield
United Kingdom

South Cambridgeshire District Council
Cambourne Business Park
CB23 6EA Cambridge
United Kingdom

Bolsover District Council
The Arc, High Street, Derbyshire
S43 4JY Clowne
United Kingdom

North East Derbyshire District Council
Mill Lane, Wingerworth
S42 6NG Chesterfield
United Kingdom

Stockport Metropolitan Borough Council
Edward Street
SK1 3XE Stockport
United Kingdom

Trafford Borough Council
Talbot Road
M32 0TH Stretford
United Kingdom

Rochdale Borough Council
Number One Riverside, Milton Street
OL16 1XU Rochdale
United Kingdom

Worcestershire County Council
Spetchley Road
WR5 2NP Worcester
United Kingdom

Redcar & Cleveland Borough Council
Kirkleatham Street, Yorkshire
TS10 1RT Redcar
United Kingdom

Preston City Council
Town Hall, Lancaster Road
PR1 2RL Preston
United Kingdom

Bassetlaw District Council
Various — Worksop S80 2AH. Retford DN22 6DB. Carlton Forest S81 0TS
United Kingdom

Newark and Sherwood District Council
Kelham Hall, Nottinghamshire
NG23 5QX Kelham
United Kingdom

Ashfield District Council
Urban Road, Kirkby in Ashfield
NG17 8DA Nottingham
United Kingdom

Mansfield District Council
Chesterfield Road South, Nottinghamshire
NG19 7BH Mansfield
United Kingdom

Erewash Borough Council
Wharncliffe Road
DE7 5RP Ilkeston
United Kingdom

Epping Forest District Council
323 High Street, Essex
CM16 4BZ Epping
United Kingdom

Redditch Borough Council
Town Hall, Walter Stranz Square
B98 8AH Redditch
United Kingdom

Bromsgrove District Council’s
Parkside, Market St
B61 8DA Bromsgrove
United Kingdom

Worcester City Council
High Street,
WR1 2EY Worcester
United Kingdom

Wychavon District Council
Queen Elizabeth Drive, Worcestershire
WR10 1PT Pershore
United Kingdom

Malvern Hills District Council
Council House, Avenue Road
WR14 3AF Malvern
United Kingdom

City of Bradford Metropolitan District Council
Argus Chambers, Hall Ings
BD1 1HX Bradford
United Kingdom

Halton Borough Council
United Kingdom

Watford Borough Council
Hempstead Road
WD17 3EX Watford
United Kingdom

Three Rivers District Council
Three Rivers House, Northway
WD3 1RL Rickmansworth
United Kingdom

Cherwell District Council
Bodicote
OX15 4AA Banbury
United Kingdom

South Northamptonshire Council
The Forum, Moat Lane
NN12 6AD Towcester
United Kingdom

Northumberland County Council
County Hall
NE61 2EF Morpeth
United Kingdom

Blackburn with Darwen Council
Town Hall, King William Street
BB1 7DY Blackburn
United Kingdom

Lewes District Council
Southover House, Southover Road
BN7 1AB Lewes
United Kingdom

Eastbourne Borough Council
64 Grove Road
BN21 4UH Eastbourne
United Kingdom

North Lincolnshire Council
Civic Centre, Ashby Road
DN16 1AB Scunthorpe
United Kingdom

North East Lincolnshire Council
Municipal Offices, Town Hall Square
DN31 1HU Grimsby
United Kingdom

Sefton MBC
St Peters House, Balliol Rd
L20 3AB Bootle
United Kingdom

Trafford Council
Trafford Town Hall, Talbot Road, Stretford
M32 0TH Manchester
United Kingdom

Wolverhampton City Council
Civic Centre, Ring Rd St Peters
WV1 1SH Wolverhampton
United Kingdom

Lancaster City Council
Dalton Square
LA1 1PJ Lancaster
United Kingdom

Barnsley MBC
Westgate Plaza One
S70 9GG Barnsley
United Kingdom

Local Authorities
https://www.gov.uk/find-local-council
United Kingdom

UK Police Forces
https://www.police.uk/forces/
United Kingdom

England Fire and Rescue Services
http://www.fire.org.uk/fire-brigades.html
United Kingdom

Educational Establishments
http://www.education.gov.uk/edubase/home.xhtml;jsessionid=6EA220CC25EF75BD8A31A606B9D3A08D
United Kingdom

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

16-049: Enforcement and Debt Collection Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 8

Duration of the framework agreement

Duration in months: 48

II.1.5)Short description of the contract or purchase(s)

Rotherham Metropolitan Borough Council (RMBC) are inviting bids from organisations who are able to meet the requirements for Enforcement and Debt Collection Services within the Borough.
The estimated number of referrals to external agencies for 2015/16 are stated below however this cannot be guaranteed year on year and will fluctuate.
— Council Tax — 6,566
— NNDR’s — 196
— Sundry Debtors referrals — 3149
— Parking Referrals
— Other’s — 2042
This framework agreement will be awarded initially for a period of 1 year with the option to extend at the sole discretion of the Council for a further 3 years, each on a year by year basis.
It is envisaged that this agreement will be award to multiple service providers.
Tenderers should be aware that although the contracting authority for the purpose of this procurement is Rotherham Borough Council, one or more other Local Authorities, UK Police Forces or Fire and Rescue Services and Educational Establishments within the UK may choose to access the concluded contract subject to the capacity of the tenderer, without creating any obligation on behalf of any of them to do so.
Where any of the Local Authorities within the UK elects to do so a legally binding contract shall be created between the Contractor and that Local Authority on the terms and conditions contained within the tender documentation.

Details of the Local Authorities can be found at https://www.gov.uk/find-local-council

Details of UK Police Forces can be found at https://www.police.uk/forces/

Details of England Fire and Rescue Services can be found at http://www.fire.org.uk/fire-brigades.html

Details of Educational Establishments can be found at http://www.education.gov.uk/edubase/home.xhtml;jsessionid=6EA220CC25EF75BD8A31A606B9D3A08D

The organisations listed in this notice have expressed an interest in the framework and therefore have been named, however there is no obligation for them to join the framework at any time throughout the duration.

II.1.6)Common procurement vocabulary (CPV)

75000000, 75242110, 79940000, 98351110

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As defined within the tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As defined within the tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As defined within the tender documents.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As defined within the tender documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As defined within the tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As defined within the tender documents.
Minimum level(s) of standards possibly required: As defined within the tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As defined within the tender documents.
Minimum level(s) of standards possibly required:
As defined within the tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

16-049
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 17.11.2016 – 17:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

17.11.2016 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Interested parties can download the tender documents directly from:http://www.yortender.co.uk/procontract/supplier.nsf by using the reference AB6K-7Z5OT8. If you are not registered on the YORtender system, you can register free at www.yortender.co.uk to find out about contract opportunities across the Yorkshire & Humber Region. The tender documentation should be completed and returned by no later than 17:00 on Thursday 17.11.2016. Late submissions will not be accepted. All correspondence in relation to this tender will be carried out through the YORtender system. Those organisations listed in this notice have expressed an interest in the framework and therefore have been named, however there is no obligation for them to join the framework at any time throughout the duration. Tenderers should be aware that although the contracting authority for the purpose of this procurement is Rotherham Borough Council, one or more other Local Authorities, UK Police Forces or Fire and Rescue Services and Educational Establishments within the UK may choose to access the concluded contract subject to the capacity of the tenderer, without creating any obligation on behalf of any of them to do so. Where any of the Local Authorities within the UK elects to do so a legally binding contract shall be created between the Contractor and that Local Authority on the terms and conditions contained within the tender documentation. Details of the Local Authorities can be found at https://www.gov.uk/find-local-council Details of UK Police Forces can be found athttps://www.police.uk/forces/ Details of England Fire and Rescue Services can be found at http://www.fire.org.uk/fire-brigades.html Details of Educational Establishments can be found at http://www.education.gov.uk/edubase/home.xhtml;jsessionid=6EA220CC25EF75BD8A31A606B9D3A08D

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Helen Chambers
Corporate Procurement Service, Riverside House, Main Street
S60 1AE Rotherham
United Kingdom
E-mail: helen.chambers@rotherham.gov.uk

Body responsible for mediation procedures

Helen Chambers
Corporate Procurement Service, Riverside House, Main Street
S60 1AE Rotherham
United Kingdom
E-mail: helen.chambers@rotherham.gov.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Please contact Helen Chambers on the email provided or enter a discussion on the YORtender system.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Helen Chambers
Corporate Procurement Service, Riverside House, Main Street
S60 1AE Rotherham
United Kingdom
E-mail: helen.chambers@rotherham.gov.uk

VI.5)Date of dispatch of this notice:

6.10.2016

 

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