Debt Collection Sheriff Officer Services Contract Aberdeen

Debt Collection Sheriff Officer Services Contract Aberdeen

Debt Collection Sheriff Officer Services contract, to collect outstanding monies for the Council as efficiently and effectively as possible to maximise Councils income for the undernoted income streams.

United Kingdom-Aberdeen: Collection agency services

2018/S 055-121780

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Aberdeen City Council
Woodhill House, Westburn Road
Aberdeen
AB16 5GB
United Kingdom
Telephone: +44 1467530600
E-mail: phyllisk@aberdeencity.gov.uk
NUTS code: UKM50
I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.publiccontractscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://www.publiccontractscotland.gov.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Debt Collection Services

Reference number: 000-HUJA5537

II.1.2)Main CPV code

79940000

II.1.3)Type of contract

Services

II.1.4)Short description:

Debt Collection Sheriff Officer Services contract, to collect outstanding monies for the Council as efficiently and effectively as possible to maximise Councils income for the undernoted income streams: Council Tax (including water and waste water charges), Housing Benefit Overpayments, Non-domestic rates, Penalty Charge Notices — Parking, Penalty Charge Notices — Bus lanes,

Service Income, Former Tenancy Arrears, Business improvement district, Other types of debt that may be added at a later date along with the other services, Rent Evictions and Serving of Notice of Proceedings.

One supplier is sought in respect of all the Services.

It is a requirement of the Contract that the Sheriff Officers and Messengers-at-Arms hold a commission to operate in the Sheriffdom of Grampian. This must be maintained for the duration of the Contract.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

79940000

II.2.3)Place of performance

NUTS code: UKM50
Main site or place of performance:

Aberdeen City.

II.2.4)Description of the procurement:

Debt Collection Sheriff Officer Services contract, to collect outstanding monies for the Council as efficiently and effectively as possible to maximise the Councils income for the undernoted income streams:

Council Tax (including water and waste water charges).

Housing Benefit Overpayments.

Non-domestic rates.

Penalty Charge Notices — Parking.

Penalty Charge Notices — Bus lanes.

Service Income.

Former Tenancy Arrears.

Business improvement district.

Other types of debt that may be added at a later date along with the other services, Rent Evictions and Serving of Notice of Proceedings.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 90
Price – Weighting: 10
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Option to extend for up to a further 12 months.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Bidders must be a member of the following:

— society of Messengers-at-Arms and Sheriff Officers,

— institute of revenues, rating and valuation,

— credit services association.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

4B.1.1 Bidders are required to provide copies of audited accounts for the last two years of trading as submitted to the inland revenue.

Council shall also undertake a credit check using Creditsafe and dependent on the scores may request additional information from Bidders.

4B.3 Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.

4B5.1 It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:

4B.6 Bidders are requested to provide details of any claims in excess of 5 000 GBP made on your organisation professional indemnity insurance in the last five (5) years.

N.B: if responding on behalf of a consortium then these details should be provided for each consortium member.

Minimum level(s) of standards possibly required:

Insurance Requirements.

Employer’s (Compulsory) Liability Insurance = relevant statutory requirement.

Public Liability Insurance = 5 000 000 GBP.

Professional Indemnity Insurance = 5 000 000 GBP.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

4C.1.2 Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the OJEU Contract Notice

4C.2 Bidders will be required to confirm details of the technicians or technical bodies who they can call upon, especially those responsible for quality control

4C.4 Bidders will be required to confirm that they have (or have access to) the relevant supply chain management and tracking systems used by them to deliver the types of requirements detailed in II.2.4 in the OJEU Contract Notice

4C.6 Bidders will be required to confirm that they and / or the service provider have the following relevant educational and professional qualifications:

— individuals will be utilised under this contract who hold the following professional qualifications:

— Institute of revenues, Rating and Valuation,

— Sheriff Officer / Messenger-at-Arms Commissions;

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 18/04/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 18/04/2018
Local time: 14:00
Place:

Aberdeen.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

If extension period is not utilised then 2022. If extension option is utilised 2023.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

4C8.1 Bidders will be required to confirm their average annual manpower for the last 3 years.

4C8.2 Bidders will be required to confirm the number of managerial staff for the last 3 years

4C.9 Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in II.2.4 in the OJEU Contract Notice or the relevant section of the Site Notice.

4C.10 Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.

4D.1 The bidder must have the following:

A documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the bidder has, and continues to implement, a quality management policy that is authorised by their Chief Executive, or equivalent, which is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation.

4D1.1 The bidder must have a regularly reviewed and documented policy for Health and Safety (H and S) management, endorsed by the Chief Executive Officer, or equivalent. The policy must be relevant to the nature and scale of the work and set out responsibilities for H and S management at all levels within the organisation. The policy must be relevant to the nature and scale of your operations and set out your company’s responsibilities of health and safety management and compliance with legislation.

4D.2 The bidder must have the following:

A regularly reviewed documented policy regarding environmental management, authorised by the Chief Executive, or equivalent. This policy must include and describe the bidder’s environmental emergency response procedures, including the preparedness and response procedures for potential accidents and emergency response situations that give rise to significant environmental impacts (for example hazardous substances spill control).

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=535357.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361.

A summary of the expected community benefits has been provided as follows:

Sustainability and Community Benefits 1 %.

The Council aims to act as a role model within the public sector, by carrying out its activities in a responsible and sustainable manner, considering how it can improve the economic, social and environmental wellbeing of the area.

The following themes have been identified as proportionate and relevant in relation to this contract.

Social, Economic and Education; employability and skills training Collaboration and collaborative working¿.

Fair Work Practices / The Living Wage.

Bidders should include information on how this might be measured throughout the term of the Contract.

(SC Ref:535357).

Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=535357.

VI.4)Procedures for review

VI.4.1)Review body

Aberdeen City Council
Woodhill House, Westburn Road
Aberdeen
AB16 5GB
United Kingdom
Telephone: +44 1467530600Internet address:http://www.aberdeencity.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

16/03/2018

 

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