Debt Collection Sheriff Officer Services Contract Aberdeen
Debt Collection Sheriff Officer Services contract, to collect outstanding monies for the Council as efficiently and effectively as possible to maximise Councils income for the undernoted income streams.
United Kingdom-Aberdeen: Collection agency services
Section I: Contracting authority
I.1)Name and addresses
Woodhill House, Westburn Road
Telephone: +44 1467530600
NUTS code: UKM50
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00231
I.4)Type of the contracting authority
Section II: Object
Debt Collection Services
II.1.2)Main CPV code
II.1.3)Type of contract
Debt Collection Sheriff Officer Services contract, to collect outstanding monies for the Council as efficiently and effectively as possible to maximise Councils income for the undernoted income streams: Council Tax (including water and waste water charges), Housing Benefit Overpayments, Non-domestic rates, Penalty Charge Notices — Parking, Penalty Charge Notices — Bus lanes,
Service Income, Former Tenancy Arrears, Business improvement district, Other types of debt that may be added at a later date along with the other services, Rent Evictions and Serving of Notice of Proceedings.
One supplier is sought in respect of all the Services.
It is a requirement of the Contract that the Sheriff Officers and Messengers-at-Arms hold a commission to operate in the Sheriffdom of Grampian. This must be maintained for the duration of the Contract.
II.1.6)Information about lots
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
II.2.4)Description of the procurement:
Debt Collection Sheriff Officer Services contract, to collect outstanding monies for the Council as efficiently and effectively as possible to maximise the Councils income for the undernoted income streams:
Council Tax (including water and waste water charges).
Housing Benefit Overpayments.
Penalty Charge Notices — Parking.
Penalty Charge Notices — Bus lanes.
Former Tenancy Arrears.
Business improvement district.
Other types of debt that may be added at a later date along with the other services, Rent Evictions and Serving of Notice of Proceedings.
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
II.2.10)Information about variants
II.2.11)Information about options
Option to extend for up to a further 12 months.
II.2.13)Information about European Union funds
Section III: Legal, economic, financial and technical information
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
Bidders must be a member of the following:
— society of Messengers-at-Arms and Sheriff Officers,
— institute of revenues, rating and valuation,
— credit services association.
III.1.2)Economic and financial standing
4B.1.1 Bidders are required to provide copies of audited accounts for the last two years of trading as submitted to the inland revenue.
Council shall also undertake a credit check using Creditsafe and dependent on the scores may request additional information from Bidders.
4B.3 Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.
4B5.1 It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:
4B.6 Bidders are requested to provide details of any claims in excess of 5 000 GBP made on your organisation professional indemnity insurance in the last five (5) years.
N.B: if responding on behalf of a consortium then these details should be provided for each consortium member.
Employer’s (Compulsory) Liability Insurance = relevant statutory requirement.
Public Liability Insurance = 5 000 000 GBP.
Professional Indemnity Insurance = 5 000 000 GBP.
III.1.3)Technical and professional ability
4C.1.2 Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the OJEU Contract Notice
4C.2 Bidders will be required to confirm details of the technicians or technical bodies who they can call upon, especially those responsible for quality control
4C.4 Bidders will be required to confirm that they have (or have access to) the relevant supply chain management and tracking systems used by them to deliver the types of requirements detailed in II.2.4 in the OJEU Contract Notice
4C.6 Bidders will be required to confirm that they and / or the service provider have the following relevant educational and professional qualifications:
— individuals will be utilised under this contract who hold the following professional qualifications:
— Institute of revenues, Rating and Valuation,
— Sheriff Officer / Messenger-at-Arms Commissions;
III.2.3)Information about staff responsible for the performance of the contract
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
If extension period is not utilised then 2022. If extension option is utilised 2023.
VI.2)Information about electronic workflows
4C8.1 Bidders will be required to confirm their average annual manpower for the last 3 years.
4C8.2 Bidders will be required to confirm the number of managerial staff for the last 3 years
4C.9 Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in II.2.4 in the OJEU Contract Notice or the relevant section of the Site Notice.
4C.10 Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.
4D.1 The bidder must have the following:
A documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the bidder has, and continues to implement, a quality management policy that is authorised by their Chief Executive, or equivalent, which is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation.
4D1.1 The bidder must have a regularly reviewed and documented policy for Health and Safety (H and S) management, endorsed by the Chief Executive Officer, or equivalent. The policy must be relevant to the nature and scale of the work and set out responsibilities for H and S management at all levels within the organisation. The policy must be relevant to the nature and scale of your operations and set out your company’s responsibilities of health and safety management and compliance with legislation.
4D.2 The bidder must have the following:
A regularly reviewed documented policy regarding environmental management, authorised by the Chief Executive, or equivalent. This policy must include and describe the bidder’s environmental emergency response procedures, including the preparedness and response procedures for potential accidents and emergency response situations that give rise to significant environmental impacts (for example hazardous substances spill control).
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=535357.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361.
A summary of the expected community benefits has been provided as follows:
Sustainability and Community Benefits 1 %.
The Council aims to act as a role model within the public sector, by carrying out its activities in a responsible and sustainable manner, considering how it can improve the economic, social and environmental wellbeing of the area.
The following themes have been identified as proportionate and relevant in relation to this contract.
Social, Economic and Education; employability and skills training Collaboration and collaborative working¿.
Fair Work Practices / The Living Wage.
Bidders should include information on how this might be measured throughout the term of the Contract.
Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=535357.
Woodhill House, Westburn Road
Telephone: +44 1467530600Internet address:http://www.aberdeencity.gov.uk
VI.5)Date of dispatch of this notice: