Debt Recovery Services Tender – Livingston

Debt Recovery Services Tender – Livingston

West Lothian and Falkirk Council are seeking to secure the services of an external contractor to carry out effective diligence services and debt recovery services.

United Kingdom-Livingston: Collection agency services

2018/S 076-169585

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

West Lothian Council
West Lothian Civic Centre, Howden South Road
Livingston
EH54 6FF
United Kingdom
Contact person: Pauline Walker
Telephone: +44 1506281814
E-mail: pauline.walker@westlothian.gov.uk
Fax: +44 1506281325
NUTS code: UKM78

I.1)Name and addresses

Falkirk Council
Municipal Buildings, West Bridge Street
Falkirk
FK1 5RS
United Kingdom
Telephone: +44 1324506566
E-mail: pcu@falkirk.gov.uk
NUTS code: UKM76Internet address(es):Main address: http://www.falkirk.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00184

I.2)Information about joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Sheriff Officer and Debt Collection Services

Reference number: CC8704

II.1.2)Main CPV code

79940000

II.1.3)Type of contract

Services

II.1.4)Short description:

West Lothian and Falkirk Council are seeking to secure the services of an external contractor to carry out effective diligence services and debt recovery in the pursuit of: Council Tax, Non Domestic Rates, Housing Benefit Overpayments, Sundry Debt invoices, Housing Rent Arrears, Commercial Rent Arrears and Business Improvement District Levy.

II.1.5)Estimated total value

Value excluding VAT: 135 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 1
II.2)Description

II.2.1)Title:

Sheriff Officer and Debt Collection Services

Lot No: 1

II.2.2)Additional CPV code(s)

79940000

II.2.3)Place of performance

NUTS code: UKM78
NUTS code: UKM76
Main site or place of performance:

West Lothian Council and Falkirk Council.

II.2.4)Description of the procurement:

West Lothian and Falkirk Council are seeking to secure the services of an external contractor to carry out effective diligence services and debt recovery in the pursuit of: Council Tax, Non Domestic Rates, Housing Benefit Overpayments, Sundry Debt invoices, Housing Rent Arrears, Commercial Rent Arrears and Business Improvement District Levy.

Sheriff Officer Fees as per The Act of Sederunt, currently in force or any replacement.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 50
Price – Weighting: 50
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/10/2018
End: 30/09/2022
This contract is subject to renewal: yes
Description of renewals:

Option to extend annually for a maximum 3 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Sheriff Officer and Debt Collection Services

Lot No: 2

II.2.2)Additional CPV code(s)

79940000

II.2.3)Place of performance

NUTS code: UKM76
Main site or place of performance:

Falkirk Council.

II.2.4)Description of the procurement:

Council Tax not recovered by the contractor in Lot 1 will pass to the successful contractor in Lot 2 for collections.

This requirement is for Falkirk Council only.

Sheriff Officer Fees as per The Act of Sederunt, currently in force or any replacement.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 50
Price – Weighting: 50
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/10/2018
End: 30/09/2022
This contract is subject to renewal: yes
Description of renewals:

The contract may be extended annually for a further 3 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Re ESPD question 4B.6 West Lothian Council will use Dun and Bradstreet’s DBAi financial reporting system to assess the financial stability of tenderers. Tenderers with a Failure Score of 35 or above on the DBAi system will be deemed to have evidenced satisfactory financial stability. Please note that 35- (minus) will not be considered as having met this criteria. If a tenderer has a Failure Score of less than 35, the tenderer may be required to submit their last 3 years accounts.

In the event that the tenderer is not required to publish accounts and therefore does not have a Dun and Bradstreet or equivalent rating, tenderers should be able to provide financial accounts when requested. The council will then conduct an analysis of the accounts to ensure that there is no significant financial risk. Please note that if you intend on attaching 2 years accounts, these must include financial data over a 3 year period.

It is recommended that candidates review their own Dun and Bradstreet Score in advance of submitting their tender. If following this review tenderers consider that the Dun and Bradstreet Score does not reflect their current financial status, details of this should be provided, complete with evidence of a good high street credit rating (the equivalent of Dun and Bradstreet score 35) from a recognised credit referencing agency. The council will review any such information as part of the evaluation of Tenderer’s financial status.

In the event that a firm does not meet the financial criteria for consideration but has a parent company that does, the firm may still be eligible for consideration where their Tender Submission is supported by a Parent Company Guarantee.

Should after review of the financial evaluation the tenderer fail, then the tender submission may be rejected.

Minimum level(s) of standards possibly required:

Employer’s (Compulsory) Liability Insurance — 10 000 000 GBP.

Public/Products Liability Insurance — 5 000 000 GBP.

Professional Indemnity Insurance — 2 000 000 GBP.

Crime (Fidelity Guarantee) Insurance — 10 000 000 GBP.

III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.1)Information about a particular profession

Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

Services to be provided by a member of the Society of Messengers-at-Arms & Sheriff Officers and must hold a commission to operate in the West Lothian and Falkrik Council area.

III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 21/05/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 23/07/2018

IV.2.7)Conditions for opening of tenders

Date: 23/05/2018
Local time: 12:00
Place:

West Lothian Council, Civic Centre, Livingston, EH54 6FF.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

ESPD Q2B, complete information for company directors, using home address.

All information supplied by the Authority must be treated in confidence and not disclosed to third parties except insofar as this is necessary to obtain sureties or quotations for the purpose of submitting the tender. All information supplied by you to the Authority will similarly be treated in confidence except:

(i) for any information required to be disclosed or otherwise provided by the Authority to any person in order to comply with the Freedom of information (Scotland) Act 2002 and any codes of practice applicable from time to time relating to access to public authorities’ information.

The Tenderer shall co-operate, facilitate, support and assist the Authority in the provision of this information. If the Authority is required to provide information to any person as a result of a request made to it under such Act and / or codes, the Authority shall adhere to the requirements of such Act and / or codes in disclosing information relating to this Agreement, the Project documents and the Contractor;

(ii) that references may be sought from banks, existing or past clients, or other referees submitted by the tenderers;

(iii) for the disclosure of such information with regard to the outcome of the procurement process as may be required to be published in the supplement to the Official Journal of the European Union in accordance with EU directives or elsewhere in accordance with the requirements of UK government policy on the disclosure of information relating to government contracts.

Disclosure Scotland Checks are required to be in place for key personnel.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 10320. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361.

A summary of the expected community benefits has been provided as follows:

West Lothian Council is committed to maximising Community Benefits from its procurement activities in order to build economic, social or environmental conditions into the delivery of council contracts.

In the technical envelope, bidders will be required to detail any social, economic and environmental benefits associated with contract performance during the contract term in the event of their appointment, in particular, within any of the following areas:

Social Benefits e.g. jobs, work experience, training, apprenticeships and mentoring.

Economic Benefits e.g. use of Small, Medium Enterprises, promotion of opportunities to Social Enterprises and the Voluntary Sector, community consultation, young person engagement, and community sponsorship.

Environmental Benefits e.g. public art projects, community improvement projects, resources for community environmental initiatives and physical infrastructure.

Such social, economic and environmental benefits are hereinafter referred to as “Community Benefits”.

If there will be no Community Benefits, the bidder should state this in the submission. If there will be Community Benefits, the tender submission should include a methodology / plan / statement as to how this will be delivered.

The information included in the tender submission in terms of this clause is hereinafter referred to as the “Community Benefits Information”.

While the Community Benefits Information will in no way be scored / evaluated / taken into account beyond the requirement that it is included in the bidder’s tender submission, if the Community Benefits Information contains any Community Benefits, these will be accepted by the council via the contract variation process and will be enforceable as part of the contract. Accordingly, where a contract is awarded to a supplier whose tender submission included Community Benefits, the bidder will be required to deliver those Community Benefits as part of the contract.

(SC Ref:536983).

VI.4)Procedures for review

VI.4.1)Review body

West Lothian Council
West Lothian Civic Centre, Howden South Road
Livingston
EH54 6FF
United Kingdom
Telephone: +44 1506281814
Fax: +44 1506281325Internet address:http://www.westlothian.gov.uk/article/2468/Contract-Opportunities
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

18/04/2018

Enjoyed this post? Share it!