Decontamination Equipment Maintenance Tender

Decontamination Equipment Maintenance Tender

Decontamination Equipment Maintenance, Testing and Re-validation and Consumables.

United Kingdom-Edinburgh: Decontamination equipment

2015/S 194-352235

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Common Services Agency (more commonly known as NHS National Services Scotland) (‘the Authority’)
Gyle Square (NSS Head Office), 1 South Gyle Crescent
For the attention of: Kris Lindsay, Commodity Manager
EH12 9EB Edinburgh
UNITED KINGDOM
Telephone: +44 1312757454
E-mail: kris.lindsay@nhs.net

Internet address(es):

General address of the contracting authority: http://www.nhsscotlandprocurement.scot.nhs.uk/

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11883

Further information can be obtained from: The Common Services Agency (more commonly known as NHS National Services Scotland) (‘the Authority’)
Gyle Square (NSS Head Office), 1 South Gyle Crescent
For the attention of: Kris Lindsay, Commodity Manager
EH12 9EB Edinburgh
UNITED KINGDOM
Telephone: +44 1312757454
E-mail: kris.lindsay@nhs.net
Internet address: http://www.nhsscotlandprocurement.scot.nhs.uk/

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The Common Services Agency (more commonly known as NHS National Services Scotland) (‘the Authority’)
Gyle Square (NSS Head Office), 1 South Gyle Crescent
For the attention of: Kris Lindsay, Commodity Manager
EH12 9EB Edinburgh
UNITED KINGDOM
Telephone: +44 1312757454
E-mail: kris.lindsay@nhs.net
Internet address: http://www.nhsscotlandprocurement.scot.nhs.uk/

Tenders or requests to participate must be sent to: The Common Services Agency (more commonly known as NHS National Services Scotland) (‘the Authority’)
Gyle Square (NSS Head Office), 1 South Gyle Crescent
For the attention of: Kris Lindsay, Commodity Manager
EH12 9EB Edinburgh
UNITED KINGDOM
Telephone: +44 1312757454
E-mail: kris.lindsay@nhs.net
Internet address: http://www.nhsscotlandprocurement.scot.nhs.uk/

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Golden Jubilee Hospital (National Waiting Times Centre Board)

NHS 24

NHS Ayrshire and Arran

NHS Borders

NHS Dumfries and Galloway

NHS Education for Scotland

NHS Fife

NHS Forth Valley

NHS Grampian

NHS Greater Glasgow and Clyde

NHS Health Scotland

NHS Highland

NHS Lanarkshire

NHS Lothian

NHS Orkney

Healthcare Improvement Scotland

NHS Shetland

NHS Tayside

NHS Western Isles

Scottish Ambulance Service

The Common Services Agency for the Scottish Health Service

The State Hospital for Scotland

All entities constituted pursuant to the National Health Service (Scotland) Act, 1978 (i.e. all NHS ScotlandHealth Boards, Special Health Boards and the Authority or other NHS Organisation established pursuant to the NHS (Scotland) Act, 1978), any integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act, 2014 together with independent contractors to NHS Scotland such as dentists, general medical practitioners, pharmacists, opticians, etc. and all other bodies governed by public law in Scotland.

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

NP187/15 Decontamination Maintenance and Consumables.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Main site or location of works, place of delivery or of performance: Any and all locations of all NHS Scotland Health Boards, NHS Scotland Special Health Boards and other public bodies in Scotland.

NUTS code UKM

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 65

Duration of the framework agreement

Duration in months: 23

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 13 600 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Common Services Agency (more commonly known as National Services Scotland) (‘the Authority’) acting through its division National Procurement, is undertaking this procurement of Decontamination Equipment Maintenance, Testing and Re-validation and Consumables including; chemicals, filters and test materials (‘Products/Services’) on behalf of all entities constituted pursuant to the National Health Service (Scotland) Act 1978, (i.e. all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS Organisation established pursuant to the NHS (Scotland) Act 1978), any integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014, together with independent contractors to NHS Scotland such as dentists, general medical practitioners, pharmacists, opticians etc. and all other bodies governed by Public Law in Scotland.
Note: The buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access PCS-Tender, record your interest in this notice and access the tender documentation please visithttps://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code 9471 under ITTs Open to All Suppliers. Please use the Search/Filter function, then select Project Code from the drop-down. Please note that once you have expressed interest in the ITT it will move to your My ITTs area.

For further information on using PCS-Tender, please read the Supplier Response Guide:https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/supplierhelppage/PCS-TSupplierResponseGuide.pdf

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

II.1.6)Common procurement vocabulary (CPV)

42924720, 90722200, 42912310, 33191000, 38500000, 39831200, 24455000, 50421000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Common Services Agency (more commonly known as National Services Scotland) (‘the Authority’) acting through its division National Procurement, is undertaking this procurement of Decontamination Equipment Maintenance, Testing and Re-validation and Consumables including; chemicals, filters and test materials on behalf of all entities constituted pursuant to the National Health Service (Scotland) Act 1978, (i.e. all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS Organisation established pursuant to the NHS (Scotland) Act 1978), any integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014, together with independent contractors to NHS Scotland such as dentists, general medical practitioners, pharmacists, opticians etc. and all other bodies governed by Public Law in Scotland.
Estimated value excluding VAT: 13 600 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The Authority is entitled at its sole discretion to extend the duration of the Framework Agreement by up to 1 period of 25 months.

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 4 Lot title: Decontamination Test Materials

1)Short description

The scope of this Lot is the provision of Decontamination Test Materials such as; Microbiological Surrogates, Test Materials and Devices and Test Consumables.

2)Common procurement vocabulary (CPV)

38500000

3)Quantity or scope

See Contract/Tender documents.
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

It is envisaged that 10 economic operators will be appointed to this Lot.

Lot No: 3 Lot title: Decontamination Filtration

1)Short description

The scope of this Lot is the provision of Filters for various Decontamination Equipment types including; Multi Chamber Washers, Single Chamber Washers, Sterilizers, Trolley Washers, Ultrasonic Cleaners, Endoscopy Washer Disinfectors, Cabinet Drying/Storage Units, Washer disinfectors and Reverse Osmosis Plant.

2)Common procurement vocabulary (CPV)

42514300, 42514310, 42910000, 42955000

3)Quantity or scope

See Contract/Tender documents.
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

It is envisaged that 15 economic operators will be appointed to this Lot.

Lot No: 1 Lot title: Decontamination Equipment Maintenance, Testing and Re-validation

1)Short description

The scope of this Lot is for the provision of Maintenance, Testing and Re-validation services for the following Decontamination Equipment types; Multi Chamber Washers, Single Chamber Washers, Sterilizers, Trolley Washers, Ultrasonic Cleaners, Endoscopy Washer Disinfectors, Cabinet Drying/Storage Units, Washer disinfectors and Reverse Osmosis Plant.

2)Common procurement vocabulary (CPV)

50400000, 42924720, 90722200

3)Quantity or scope

See Contract/Tender documents.
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

It is envisaged that 20 economic operators will be appointed to this Lot.

Lot No: 2 Lot title: Decontamination Chemicals

1)Short description

The scope of this Lot is the provision of Decontamination Chemistry for use in various Decontamination Equipment types including Instrument washers and Endoscopy washer disinfectors.

2)Common procurement vocabulary (CPV)

24000000, 24455000, 39831200

3)Quantity or scope

See Contract/Tender documents.
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

It is envisaged that 20 economic operators will be appointed to this Lot.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

See Contract/Tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See Contract/Tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Prime Contractor shall be liable in the event of a consortium bid.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: 1. Economic operators should confirm that neither it, its directors, nor any person who has power or representation decision or control of the economic operator has been convicted of any of the offences detailed in Regulation 23(1) of The Public Contracts (Scotland) Regulations 2012 and that the grounds detailed in Regulation 23(4) of the Regulations do not apply to the economic operator.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
— Lot 1 Decontamination Maintenance, Testing and Re-validation Minimum Standards.
1. Economic Operators must issue and discuss maintenance and draft test reports before leaving the customers site.
2. Maintenance provision must be in line with manufacturers recommendations.
3. Testing and re-validation must be carried out to the validated cycle setup at time of purchase of the equipment.
4. Economic Operators must confirm Maintenance, Testing and Re-validation will comply fully with SHTM2010/SHTM2030. Details of both SHTMs can be found on the HFS website http://www.hfs.scot.nhs.uk/publications-1/engineering/shtm-2030/ and http://www.hfs.scot.nhs.uk/publications-1/engineering/shtm-2010/.5. Economic Operators must provide quarterly performance data to National Procurement detailing; the number of fault calls, their causes, repair parts used, repair turnaround time, first time fix rate, parts used per repair and the number of maintenance and testing visits during the period.
6. Economic Operators must provide details of all current service contracts held for equipment in NHS Scotland. Information must include; serial numbers, equipment model, location, service cover level, renewal date and annual cost.
7. Economic Operators must provide spare parts pricing.
— Lot 2 Decontamination Chemicals Minimum Standards.
1. Economic Operators must provide COSH data sheet for each chemical tendered.
2. Economic Operators must provide a list of materials that are not compatible with tendered chemistries. This list must be provided for each chemical that is tendered.
— Lot 3 Decontamination Filters Minimum Standards.
1. Economic Operators must provide evidence to confirm that tendered products comply with HTM2030, or other relevant standards stated.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Cost. Weighting 50

2. Technical and Support. Weighting 50

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 95-171981 of 19.5.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

16.11.2015 – 10:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 16.11.2015 – 10:00

Place:

Gyle Square (NSS Head Office), 1 South Gyle Crescent Edinburgh, EH12 9EB.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

(SC Ref:415634).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will notify economic operators who submitted a tender or (where no deselection notification has previously been made) applied to be selected to tender, of its decision to award the framework agreement which notification will contain among other information, a summary of the reasons why the economic operator was unsuccessful. The notification will incorporate a ‘standstill period’ of a minimum of 10 clear calendar days (or a minimum of 15 if the communication method used is not electronic) between the date on which the Authority despatches the notice(s) and the date on which the Authority proposes to conclude the relevant framework agreement. The bringing of court proceedings against the Authority during the standstill period will automatically continue the prohibition on entering into the framework agreement until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings to an end the prohibition. The remedies that may be awarded by the courts before the framework agreement has been entered into include the setting aside of the decision to award the framework agreement to the winning tenderer(s). The bringing of court proceedings against the Authority after the framework agreement has been entered into will not affect the framework agreement unless grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2012 can be established. Otherwise the remedies that may be awarded by the courts where the framework agreement has been entered into are limited to the award of damages. Economic operators are entitled to write to the Authority after receipt of the notification should they require further clarification. The Authority will respond within 15 days of such a written request, but it should be noted that receipt by the Authority of such request during the standstill period may not prevent the Authority from awarding the framework agreement following the expiry of the standstill period. Where an economic operator is dissatisfied with the Authority’s response to its request for clarification, or considers that the framework agreement has been concluded in breach of The Public Contracts (Scotland) Regulations 2012, such economic operator is advised to promptly seek independent legal advice.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

2.10.2015

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