Defence Mechanical Handling Equipment

Defence Mechanical Handling Equipment

The MOD has a requirement for Mechanical Handling Equipment and associated attachments and services to replace those currently provided under arrangements that will expire during 2013.

UK-Bristol: mechanical handling equipment

2012/S 123-203418

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Service Provision Project Team, DE&S
Elm 3, Mailpoint 4328, Abbey Wood
Contact point(s): Service Provision Project Team, Elm 3, Mailpoint 4328, Abbey Wood, Bristol, BS34 8JH
For the attention of: DES LE GSG-SP-PFI comrcl1b
BS34 8JH Bristol
UNITED KINGDOM
E-mail: DESLEGSG-SP-PFIcomrcl1b@mod.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

Defence
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Defence Mechanical Handling Equipment (DMHE).
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Mechanical handling equipment. Tractors. Trailers. Cranes. Fleet management, repair and maintenance services. Telematics system. The MOD has a requirement for Mechanical Handling Equipment and associated attachments and services to replace those currently provided under arrangements that will expire during 2013. The equipments include but are not limited to:
— counterbalance trucks and side loaders,
— container handlers,
— pedestrian, ride-on and electric pallet trucks,
— telescopic reach trucks,
— very narrow aisle trucks,
— tow vehicles including tracked,
— agricultural tractors including trailers and ancillaries,
— various trailers, ancillaries and MHE attachments.
The requirement envisaged comprises the supply, maintenance and fleet management of Mechanical handling Equipment to defined availability criteria, and the provision of associated training, predominantly operating on hard standing environments within the UK, with a number of assets located worldwide. There are also a number of assets on Royal Fleet Auxiliary (RFA) support ships.
The total fleet numbers are approximately 3 100 assets. The DMHE fleet is not expected to be deployed on Military Operations.
The contracting authority is seeking improved fleet management from the new contractor to reduce the number of assets in the new contract.
It should also be noted that elements of the MOD are subject to consideration of sale/outsourcing as part of the Strategic Defence and Security Review and Spending Review 2010 and as such the DMHE contract will contain provisions that accommodate the transfer of responsibility in such circumstances.
The scope of this contract is for the provision of a worldwide fleet, its management, repair and maintenance of MHE and will be split into 5 lots.
II.1.6)Common procurement vocabulary (CPV)

42418500, 16700000, 34223300, 42414100, 50111000, 32441300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: yes
Description of these options: Option 1 – Lots 1 to 5 duration 7 years. Option 2 – Lots 1 to 5 duration 8 years. Option 3 – Lots 1 to 5 duration 9 years. Option 4 – Lots 1 to 5 duration 10 years. Bidders will be required to bid for all options.
II.2.3)Information about renewals

This contract is subject to renewal: yes
II.3)Duration of the contract or time limit for completion

Duration in months: 120 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Defence Support Group

1)Short description

The Defence Support Group (DSG) is a Trading Fund Agency of the MOD. As part of the SDSR and Spending Review 2010, it was concluded that the sale of DSG should be pursued and achieved by 2014/15, subject to this outcome delivering value for money and the necessary level of continued support to the Defence customer. Locations covered are UK wide and rest of world. This lot equates to approximately 4 % of total current fleet.
2)Common procurement vocabulary (CPV)

42418500, 16700000, 34223300, 42414100, 50111000, 32441300

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Defence Infrastructure Organisation

1)Short description

The Defence Infrastructure Organisation (DIO) has responsibility for most MOD infrastructure management and delivery activities. Following the SDSR and Spending Review 2010, it was concluded that DIO should pursue a new Strategic Business Model that may include greater private sector involvement, this is expected to be in place from April 2013. As part of DIO, the Defence Training Estate as user of MHE, cover locations including but not limited to UK wide and Germany. This lot equates to approximately 3 % of total current fleet.
2)Common procurement vocabulary (CPV)

42418500, 16700000, 34223300, 42414100, 50111000, 32441300

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Logistic Commodities and Services

1)Short description

The Logistic Commodities and Services (LCS) incorporates the storage and distribution activity undertaken by the Logistics Services operation and also includes British Forces Post Office (BFPO) and Disposal Services Authority (DSA). Marketplace testing may occur over the next 2-3 years and if so will consider the outsourcing of parts of the LCS activity. LCS covers locations including but not limited to UK wide and Germany. This lot equates to approximately 18 % of total current fleet.
2)Common procurement vocabulary (CPV)

42418500, 16700000, 34223300, 42414100, 50111000, 32441300

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Defence Munitions

1)Short description

The Defence Munitions (DM) is responsible for the storage, safety, technical compliance and co-ordination of processing and distribution of munitions. DM covers locations including but not limited to UK wide and Germany. This lot equates to approximately 15 % of total current fleet.
2)Common procurement vocabulary (CPV)

42418500, 16700000, 34223300, 42414100, 50111000, 32441300

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Tri-Service

1)Short description

Tri-Service covers all mechanical handling equipment used by the three Front Line Commands and DE&S to handle stores and materiel, in particular Marchwood Sea Mounting Centre, Navy Command, on board ship and directly supports current operations. There will be a requirement to purchase a small element of existing assets from the current supplier for use in the new contract. The current value of these assets could be up to 4 000 000 GBP. Locations covered are UK and rest of world, including but not limited to current locations in Cyprus, Germany, Falklands, Gibraltar, Kenya, Ascension Islands, Nepal, Brunei, Singapore, Belgium, Belize, Diego Garcia, Holland and Qatar. This lot equates to approximately 60 % of total current fleet.
2)Common procurement vocabulary (CPV)

42418500, 16700000, 34223300, 42414100, 32441300, 50111000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 4: and maximum number 6
Objective criteria for choosing the limited number of candidates: Selection criteria will be issued through the PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: Yes. A Reverse Auction, conducted using electronic means, may be used as part of the procurement process for this requirement. Specific relevant information on Reverse Auction usage will be given in the Invitation to Tender.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

SPPT/0015
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2011/S 139-230807 of 22.7.2011

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

26.7.2012 – 18:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk. The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk GO Reference: GO-2012626-DCB-4021293.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Service Provision Project Team, DE&S
MOD Abbey Wood, Elm 3 mailpoint 4328
BS34 8JH Bristol
UNITED KINGDOM

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:26.6.2012