Defence Services for DSTL

Defence Services for DSTL

The R&D for the detection and identification of Biological Warfare agents.

United Kingdom-Salisbury: Defence services

2014/S 141-253311

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Ministry of Defence, DSTL
DSTL, Porton Down
For the attention of: Harriet Sparrow
SP4 0JQ Salisbury
UNITED KINGDOM
Telephone: +44 3067704286
E-mail: hjsparrow@dstl.gov.uk

Internet address(es):

General address of the contracting authority: www.dstl.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Defence

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

The R&D for the detection and identification of Biological Warfare (BW) agents.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 8: Research and development services

NUTS code UKK15

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 2 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Defence services. Research services. R&D activities relating to detection and identification of Biological Warfare (BW) agents through use of relevant science and technology Capabilities. The R&D activities will be varied in nature and range from fundamental research through applied R&D activities including rapid prototyping, and actual prototyping.
The activities will include, but are not limited to, the design and development of optical detection instruments, micro-fluidics, sample processing, handling of ACDP class 1-3 biological agents (see Table 9 for definitions), aerobiology and applying systems understanding. Additionally, the activities will include generation of knowledge, integration of interdisciplinary scientific concepts and transfer of knowledge in the field of BW detection and identification, to the Authority
For the Authority to fulfil many of the requirements for its R&D programmes in the area of BW detection and identification, it needs to engage with an industrial (including academic ) organisation that offers supporting and complimentary S&T capabilities, and is able to undertake types of R&D activities mentioned above.
The S&T capabilities being sought are:
Aerobiology of ACDP II and III microorganisms and toxins
Analysis of micro-organisms in environmental and clinical samples
Chemical and Biochemical functionalisation of sensor surfaces
Spectroscopic characterisation of biological aerosol particles
Micro- and millifluidics for complex sample analysis
Engineering and computing
Complex data analysis for integrated systems
Development of bioaerosol collection systems
Tender Documents will be issued on receipt of Expression of Interest.
A Bidders Conference is planned for 10.9.2014 for Suppliers expressing an interest.
In the event that no single qualifying Tenderer with 6 S&T Capabilities is found then the Authority reserves the right to consider placing a separate contract for each Capability to the Tenderer who scored highest for each Capability.

II.1.6)Common procurement vocabulary (CPV)

7522000073110000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The scope of the S&T capabilities and their relevant components (sub-capabilities):
1 Aerobiology of ACDP II and III microorganisms and toxins
— Ability to produce, handle and analyse up to ACDP category II micro-organisms.
— Ability to handle and analyse up to ACDP category III micro-organisms.
— Ability to undertake trials using biological simulants up to ACDP category II micro-organisms.
— Ability to analyse biological simulants up to ACDP category II micro-organisms using electron microscopy.
— Access to facilities for the generation and containment of biological aerosols for in situ testing of sub-systems. This should include the ability to undertake reference measurements alongside optical and electronic test equipment.
2 Analysis of micro-organisms in environmental and clinical samples
— An understanding the of the requirements of biological sensing in the context of Defence and Security needs.
— Ability to handle and process tissue, blood and urine samples for chemical and biological assays.
— Ability to handle and process environmental samples especially soils and collected aerosols for analysis.
— Knowledge of and ability to conduct microbiological monitoring and analysis of the environment.
— Knowledge and application of proteomics, bioinformatics and genomics in environmental monitoring.
— Knowledge and application of proteomics, bioinformatics and genomics in clinical monitoring.
— Development of analytical assays and testing using appropriate sensing techniques.
— Ability to characterise the effect of sample processing on the concentration, integrity and viability of mirco-organisms
3 Chemical and Biochemical functionalisation of sensor surfaces
— Ability to develop novel chemistries to generate options for the choice of materials in subsystems such as but not limited to surfaces in flow cells and interfaces.
— Ability to develop surface chemistries for electro-wetting on Dielectrics (EWOD).
— Knowledge and application of microarray based chemistries to include but not be limited to protein and DNA array production.
— Functionalisation of nano- and micro-particles with biological recognition elements (e.g. antibodies).
— Knowledge and application of nucleic acid and antibody based techniques and their application to biosensors and biological detection.
4 Spectroscopic characterisation of biological aerosol particles:
— Ability to exploit optical techniques including light scattering, particularly developing optical systems for particle detection in aerosol and liquid phases and on surfaces.
— Ability to undertake spectrally resolved measurements of UV induced fluorescence from single particles. Within the size range expected for biological particles.
— Spectroscopy particularly fluorescence and Raman IR.
— Ability to characterise aerosol particles.
— Understanding of aerosol science.
— Ability to undertake electrostatic charge measurements of aerosol particulates and their manipulation in fluids.
— Ability to undertake polarisation measurements of scattered light on particles.
— Ability to undertake multiple wavelength optical analysis of particles including emission and polarisation effects.
5 Micro- and millifluidics for complex sample analysis
— Awareness of the application and utility of computational fluid dynamics in the designing and testing of BW detection modules.
— Expertise and facilities for the fabrication of micro- and millifluidic systems.
— Ability to manipulate and transport microdroplets on surfaces (EWOD).
— Knowledge and application of sample processing techniques including but not limited to inertial hydrodynamic, filtration, dielectrophoresis, electrohydrodynamics ultrasonic standing waves, isotachophoresis, and cell disruption (especially for bacterial spores).
— Ability to develop fluidics for transporting particle laden aqueous suspensions.
— Ability to produce blockage resistant and bubble free millifluidic devices.
— Ability to develop flow matched integrated fluidic systems.
— Ability to develop particle tolerant micropumps.
6 Engineering and computing
— Ability to design and develop intelligent systems especially aerosol collector, filter extraction, sample processing and the development of control systems and interfacing with sensors. This includes the development of instrument control interfaces.
— Ability to carry out rapid prototyping and testing.
— Ability to develop fluidic systems to handle sub micro-litre volumes of fluid.
— Ability to develop human computer interface and system control.
— Ability to automate systems and subsystems.
— Appreciation of the challenges and possible solutions associated with manufacturability of biological detection consumables, modules and systems.
— Ability to undertake fundamental research relating to intelligent systems integration.
7 Complex data analysis for integrated systems:
— Ability to undertake complex data analysis and interpretation.
— Ability to undertake complex statistical analysis.
— Ability to develop and implement automated classification algorithms.
8 Development of bio-aerosol collection systems
— Expertise in and availability of suitable modelling packages for the development of bio-aerosol collection systems.
— Ability to development of wetted wall cyclone collectors.
— Ability to development of filter-based aerosol collectors.
— Ability to develop virtual impaction or biological aerosol collection based on other principles to include but not limited to electrostatic precipitation.
— Ability to development sample extraction methods for aerosol collection filters.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 2.12.2014. Completion 2.12.2018

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

N/A.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Firm Price Tasks usually on a payment on completion basis but with allowance for milestone payments against interim deliverables for tasks of higher value and/or longer duration.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Single Prime Contractor.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Full Terms and Conditions will be issued following Expression of Interest.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance.
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established.
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
The above is provided on an information only basis, allowing Dstl to assess the overall risk to delivery based on financial stability. Failure to provide this information will result in disqualification of the Tenderers submission.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(d) A description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities;
(f) The educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(i) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract;
(j) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
You will be required to describe examples of projects that you have undertaken in the past and are relevant to the Authority’s requirements in the following areas
1. An example of physical analysis of biological material in an aerosolised form collected from the environment.
2. An example of developing and producing millifluidics based hardware for complex manipulation of biological material
3. An example of developing instrument control with human computer interface.
4. An example of project managing of an interdisciplinary S&T based R&D project to deliver outputs in a 12-36 months’ timeframe. The example shall include the managing of sub-contractors
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

1000078006

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

26.8.2014 – 23:59

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

27.8.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk. The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

From 2 April 2014 the Government is introducing its new Government Security Classifications Policy (GSC) to replace the current Government Protective Marking Scheme. A key aspect of this is the reduction in the number of security classifications used. All suppliers to the Department are encouraged to make themselves aware of the changes as it may impact on this Requirement. The link below to the Gov.uk website provides information on the new GSC.

https://www.gov.uk/government/publications/government-security-classifications

The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise.

Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and www.contracts.mod.uk

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on http://www.contracts.mod.uk.

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to your Response Manager and add the following Access Code: BJ3U448M7Q.
Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the Access code via DCO as the opening and closing date is visible within the opportunity.
Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Helpdesk by emailing support@contracts.mod.uk or Telephone 0845 270 7099.

GO Reference: GO-2014722-DCB-5833094

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Ministry of Defence, DSTL
DSTL, Porton Down
SP4 0JQ Salisbury
UNITED KINGDOM
E-mail: hjsparrow@dstl.gov.uk
Telephone: +44 3067704286

Body responsible for mediation procedures

Ministry of Defence, DSTL
Porton Down
SP4 0JQ Salisbury
UNITED KINGDOM
E-mail: hjsparrow@dstl.gov.uk
Telephone: +44 3067704286

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Ministry of Defence, DSTL
Porton Down
SP4 0JQ Salisbury
UNITED KINGDOM
E-mail: harrietsparrow@dstl.gov.uk
Telephone: +44 3067704286

VI.5)Date of dispatch of this notice:

22.7.2014

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