Defence Support Group Repair and Maintenance of Motor Vehicles

Defence Support Group Repair and Maintenance of Motor Vehicles

The Authority has a potential requirement for the repair/overhaul of various Axles, Gearboxes, Transfer Assemblies and Hydraulic Assemblies used on various fleet vehicles currently in service in the UK Ministry of Defence (MoD).

UK-Telford: Repair and maintenance services of motor vehicles and associated equipment

2012/S 243-399792

Contract notice

Services

Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Defence Support Group (DSG), DSG Support Group
LSBU7, BLDG B15, MOD Donnington, Shropshire
TF2 8JT Telford
UNITED KINGDOM
E-mail: nicola.pratt@dsg.mod.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
Defence
I.4)Contract award on behalf of other contracting authorities/entities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Repair and Maintenance Services of motor Vehicles and associated Spares.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 1: Maintenance and repair services
NUTS code UKG21
II.1.3)Information on framework agreement
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 14 000 GBP

II.1.5)Short description of the contract or purchase(s):
Repair and maintenance services of motor vehicles and associated equipment. The Authority has a potential requirement for the repair/overhaul of various Axles, Gearboxes, Transfer Assemblies and Hydraulic Assemblies used on various fleet vehicles currently in service in the UK Ministry of Defence (MoD). At present the possible future requirement covers, but is not limited to, the following Categories Lots:
Lot 1: Repair of Gearboxes, Transfer Boxes, Axle Transmissions and Differentials as used on various vehicle fleets such as Leyland DAF / Land Rover / Pinzgauer and Foden
Lot 2: Repair of Steering Gear and Hydraulics as used on various vehicle fleets such as Foden / Land Rover / MAN SV / Leyland Daf and Pinzgauer
Lot 3: Repair of Axles, Gearboxes and Transfer Boxes as fitted to the GSG MAN SV Vehicle fleet
Lot 4: Repair of Prop Shafts as used on various vehicle fleets such as MAN SV / Foden and Leyland DAF
Lot 5: Repair of Axles and Transmissions as fitted on the GSG OSHKOSH Wheeled Tanker Fleet
Lot 6: Repair of Various (Axletech) Axle Assemblies as fitted on various PMT Vehicle Fleets
Lot 7: Repair of Various (Fabco Cushman and Axletech) Transfer Gearboxes as fitted on various PMT Vehicle Fleets
Lot 8: Repair of Various Shepherd / TRW etc Steering and Hydraulic Assemblies as fitted on various PMT Vehicle Fleets
Lot 9: Repair of Various (Marmon-Herington) Axle Assemblies as fitted on Various PMT Vehicle Fleets.
The successful Contractor(s) will be required to overhaul/repair Articles as per OEM Specification with an accompanying Certificate of Conformance detailing results of output tests. The successful Contractor(s) will need to be able to supply, as necessary, certain major components, in addition to the overhaul process, where found to be missing or unserviceable due to the nature of usage by the MoD Customer.
Successful Contractor(s) will be expected to arrange the subsequent packaging to appropriate Military Packing Levels and deliver articles to the Authority post completion of the overhaul activity.
Companies wishing to express an interest must have the capability to arrange dynamic load testing (where applicable), through the use of a dynamometer to establish OEM Performance Specifications.
The Authority may wish to conduct a pre-qualification exercise to assist in the down selection of prospective Tenderers. Only those companies who can demonstrate a sufficient level of competence, experience and resources against the Authority’s pre-qualification criteria will be invited to tender. It should be noted that the AWARD software package may be used as part of the pre-qualification/tender evaluation process.
QA Standards or equivalent: The Contractor shall hold and maintain a certification to BS EN ISO 9001:2000/2008, issued by an accredited certification body.
Interested parties should submit their Expression of Interest for this requirement indicating which lot(s) they are interested in supporting to:
Miss Nikki Pratt, GSG Procurement Manager, DSG Land Supply, Bldg B15, MOD Donnington, Telford, Shropshire, TF2 8JT (Email:nicola.pratt@dsg.mod.uk) and as a minimum should supply the following :

(i) Evidence of current ISO accreditation including the scope of requirement.
(ii) Demonstration of access to genuine OEM Parts
Please note that the Authority reserves the right to exclude any potential suppliers whose ISO accreditation does not cover the scope of the Authorities requirement.
Expressions of Interest should not exceed 2 A4 pages.
Please note that late expressions will not be considered, nor will expressions where no ISO Certificate with appropriate scope is provided.
The announcement of a possible future requirement is not to be construed as confirmation that a tender/contract will subsequently be issued. The issue of a possible future requirement, or the issue of an Invitation to Tender, is not to be construed as a commitment by the Authority to place an order as a result of the tendering stage or at a later stage. Any expenditure, work or effort prior to any contract award is accordingly a matter solely for the commercial judgement of the potential supplier.

II.1.6)Common procurement vocabulary (CPV)

50110000

II.1.7)Information about subcontracting
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated Quantities against Individual Articles shall be provided in any subsequent Tender Documentation.
Estimated Value is the Total Combined Value of all Lots.
Estimated value excluding VAT:
Range: between 10 000 000 and 20 000 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Gearboxes and Transfer Boxes, Axle Transmissions and Differentials

1)Short description
Repair of Gearboxes, Transfer Boxes, Axle Transmissions and Differentials as used on various vehicle fleets such as Leyland DAF / Land Rover / Pinzgauer and Foden.
2)Common procurement vocabulary (CPV)

50110000

3)Quantity or scope
Shall be provided within any susequent Tender Documentation.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Repair of Steering Gears and Hydraulics
1)Short description
Repair of Steering Gear and Hydraulics as used on various vehicle fleets such as Foden / Land Rover / MAN SV / Leyland Daf and Pinzgauer.
2)Common procurement vocabulary (CPV)

50110000

3)Quantity or scope
Shall be provided with any subsequent Tender Documentation.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Axles, Gearboxes and Transfer Boxes
1)Short description
Repair of Axles, Gearboxes and Transfer Boxes as fitted to the GSG MAN SV Vehicle fleet.
2)Common procurement vocabulary (CPV)

50110000

3)Quantity or scope
Shall be provided with any subsequent Tender Documentation.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Propshafts
1)Short description
Repair of Prop Shafts as used on various vehicle fleets such as MAN SV / Foden and Leyland DAF.
2)Common procurement vocabulary (CPV)

50110000

3)Quantity or scope
Shall be provided with any subsequent Tender Documentation.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Axles and Transmissions
1)Short description
Repair of Axles and Transmissions as fitted on the GSG OSHKOSH Wheeled Tanker Fleet.
2)Common procurement vocabulary (CPV)

50110000

3)Quantity or scope
Shall be provided with any subsequent Tender Documentation.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Axle Assemblies
1)Short description
Repair of Various (Axletech) Axle Assemblies as fitted on various PMT Vehicle Fleets.
2)Common procurement vocabulary (CPV)

50110000

3)Quantity or scope
Shall be provided with any subsequent Tender Documentation.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 7 Lot title: Transfer Gearboxes
1)Short description
Repair of Various (Fabco Cushman & Axletech) Transfer Gearboxes as fitted on various PMT Vehicle Fleets.
2)Common procurement vocabulary (CPV)

50110000

3)Quantity or scope
Shall be provided with any subsequent Tender Documentation.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 8 Lot title: Steering & Hydraulic Assemblies
1)Short description
Repair of Various Shepherd / TRW etc Steering and Hydraulic Assemblies as fitted on various PMT Vehicle Fleets.
2)Common procurement vocabulary (CPV)

50110000

3)Quantity or scope
Shall be provided with any subsequent Tender Documentaiton.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 9 Lot title: Marmon-Herrington Axle Assemblies
1)Short description
Repair of Various (Marmon-Herington) Axle Assemblies as fitted on Various PMT Vehicle Fleets.
2)Common procurement vocabulary (CPV)

50110000

3)Quantity or scope
Shall be provided with any subsequent Tender Documentation.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:
III.1.5)Information about security clearance:
III.2)Conditions for participation
III.2.1)Personal situation

Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Criteria regarding the economic and financial standing of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met: Shall be detailed within any subsequent Pre-Qualification Questionnaire (PQQ) or Tender Documentation.

III.2.3)Technical and/or professional capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 3
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction has been used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
LSBU7/0016.
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
14.1.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk

The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.
Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and www.contracts.mod.uk GO Reference: GO-20121213-DCB-4452893.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Defence Support Group (DSG), DSG Support Group
LSBU7, Bldg B15, MOD Donnington, Telford
TF2 8 JT Shrophshire
UNITED KINGDOM
E-mail: nicola.pratt@dsg.mod.uk

Body responsible for mediation procedures

Defence Support Group (DSG), DSG Support Group
LSBU7, Bldg B15, MOD Donnington, Telford
TF2 8JT Shropshire
UNITED KINGDOM
E-mail: nicola.pratt@dsg.mod.uk

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Defence Support Group (DSG), DSG Support Group
LSBU7, Bldg B15, MOD Donnington, Telford
TF2 8JT Shropshire
UNITED KINGDOM
E-mail: nicola.pratt@dsg.mod.uk

VI.5)Date of dispatch of this notice:13.12.2012

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