Defence Support Network Transformation Programme Services

Defence Support Network Transformation Programme Services

Specialist Support for the Defence Support Network (Transformation) Programme Concept Phase.

United Kingdom-Northwood: Business and management consultancy and related services

2016/S 080-142605

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Ministry of Defence
ACDS Log Ops Cap JLE B.1.401.128 Building 410 Northwood Headquarters Sandy Lane, Middlesex
HA6 3HP Northwood
UNITED KINGDOM
Telephone: +44 3450103503
E-mail: supplier@crowncommercial.gov.ukeenablement@crowncommercial.gov.uk

Internet address(es):

General address of the contracting authority: https://www.gov.uk/government/organisations/ministry-of-defence

Address of the buyer profile: https://gpsesourcing.cabinetoffice.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Other: public procurement

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Specialist Support for the Defence Support Network (Transformation) Programme Concept Phase.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 11: Management consulting services [6] and related services
Main site or location of works, place of delivery or of performance: United Kingdom.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Ministry of Defence (MoD) (referred to hereafter as the ‘Authority’) is seeking to establish a contract with a single Supplier for the provision of specialist support to the Defence Support Network (Transformation) Programme (DSN(T)) Concept Phase.
If the Concept Phase is successful, it will be followed by a 3 — 5 year Delivery Phase. The Delivery Phase is not within the scope of this Contract, and the Authority will undertake a separate procurement to source support for the Delivery Phase following the completion of the Concept Phase.
The Defence Support Network (DSN) is the support framework from which the UK Armed Forces are deployed, sustained, and recovered. The DSN(T) is an ambitious programme that will transform the DSN through the delivery of end-to-end support chain coherence, greater efficiency and effectiveness, and closer integration of support chains into a single support network, both nationally and globally. The DSN(T) will accelerate the delivery of improved information services, stronger governance, and innovation.
The Supplier shall provide specialist support to the DSN(T) Concept Phase, and deliver the following components of the DSN(T) Concept Phase: Establish and resource the programme management office; develop a DSN support chain strategy, a DSN baseline cost model, and the DSN(T) business case; develop the DSN operating model; and design the DSN(T) Delivery Phase.

II.1.6)Common procurement vocabulary (CPV)

79400000, 72224000, 79410000, 79411000, 79411100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Supplier’s obligations under this contract shall include:
— Establishing the programme management office, including the following aspects of the DSN(T): Governance; reporting framework; risk management framework; and change control mechanisms. Create an integrated, pan-Top Level Budget (TLB) programme of work.
— Identifying a range of measures to deliver at least 5 000 000 GBP of in-year (2016/17) DSN savings to the Authority over the duration of this Contract.
— To undertake and deliver a full, end-to-end support chain diagnostic across the entire DSN and use the outputs of the end-to-end diagnostic to: Determine and set out evidence to support the case for transformational change of the DSN and identify activities across the DSN that are non-beneficial and require intervention through the DSN(T).
— To develop proposals, that shall include rough order of magnitude costs and savings profiles, for innovative and wide-ranging improvement opportunities which the DSN(T) can implement across the DSN.
— To establish a baseline cost model for the Authority’s end-to-end support chain, obtain full endorsement and sign-off of the baseline cost model from all of the DSN TLBs, and design and establish the processes, controls and documentation required to maintain and update the baseline cost model. Design, establish and implement a single DSN(T) benefits management framework.
— To determine and specify the key requirements for a Defence Support Network Information Services DSN(IS) improvement programme and create the high level design for the new DSN(IS).
— To develop and produce a new DSN support chain strategy.
— To develop and produce detailed, costed options for the realisation of significant wider efficiencies through the DSN(T) Delivery Phase.
— To develop the DSN operating model. Develop and produce the business case for the DSN(T) to enable the Authority to proceed to the Delivery Phase from April 2017.
— To develop the high level design of the DSN(T) Delivery Phase, including costed options for the resourcing, structure and governance of the DSN(T) Delivery Phase and create a detailed implementation plan.
— To deliver a complete and full handover to the Authority and its staff of all documentation, materials, or any other items, relating to the Services that are required to ensure that the Authority is able to proceed without any further reliance on the Supplier.
This procurement is being managed and facilitated by Crown Commercial Service (CCS) (hereafter referred to as the ‘Agent’). During the procurement process, the Agent shall act on behalf of the Authority.
Estimated value excluding VAT:
Range: between 3 000 000 and 4 500 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The Authority may extend the Contract for any period or periods up to a maximum of three (3) months in total from the expiry of the initial Contract period of nine (9) months.
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 9 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Potential Providers will be advised if this is necessary during the procurement. Parent company and/or other guarantees of performance and financial liability may be required by the Authority and/or proposed by Potential Providers if considered appropriate.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required but if the Contract is awarded to a Group of Economic Operators, the Authority may require the Group of Economic Operators to form a legal entity before entering into the Contract.
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Potential Providers will be assessed in accordance with Section 5 of the Regulations implementing the Directive on the basis of information provided in response to an Invitation to Tender (‘ITT’).
This procurement will be managed electronically via the Agent’s e-Sourcing Suite. To participate in this procurement, Potential Providers must first be registered on the e-Sourcing Suite.

If you have not yet registered on the e-Sourcing Suite, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk by following the link ‘Register for CCS eSourcing’.

Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Full instructions for registration and use of the system can be found athttps://www.gov.uk/government/publications/become-a-crown-commercial-service-supplier

Once you have registered on the e-Sourcing Suite, a registered user can express an interest for a specific procurement. This is done by emailingexpressionofinterest@crowncommercial.gov.uk

Your email must clearly state: the name and reference for the procurement you wish to register for; the name of the registered supplier; and the name and contact details for the registered individual sending the email. Crown Commercial Service will process the email and then enable the supplier to access the procurement online via the e-Sourcing Suite. The registered user will receive a notification email to alert them once this has been done.
As a user of the e-Sourcing Suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event. Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information.

For technical assistance on use of the e-Sourcing Suite please contact the Crown Commercial Service support desk email:eenablement@crowncommercial.gov.uk

A full copy of the ITT documentation for this procurement will be available, with unrestricted and full access, via the Agent’s website from the date of the publication of this contract notice:

http://ccs-agreements.cabinetoffice.gov.uk/procurement-pipeline

Responses must be published by the date in IV.3.4. Please note that the time will be 15:00 BST.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Potential Providers will be assessed in accordance with the ITT.

The ITT can be accessed at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1

The Agent may take into account any of the following information:
a) a copy of your audited accounts for the most recent 2 years, and/or
b) a statement of your turnover profit and loss account and cash flow for the most recent year of trading;
c) a statement of your cash flow forecast for the current year and a bank letter outlining the current cash and credit position; and/or
d) an alternative means of demonstrating financial status.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Potential Providers will be assessed in accordance with Section 5 of the Regulations implementing the Directive, on the basis of information provided in response to an ITT.

The ITT can be accessed at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1

The Agent may take the following information into account in its assessment:
(a) One contract example, from the public or private sector, where similar requirements to those sought under this Procurement have been performed. The contract should have been performed during the past three years;
(b) One contract example that demonstrates knowledge and experience of the Authority and its support chain. The contract should have been performed during the past three years;
(c) A description of the technical facilities and measures used by the Potential Provider for ensuring quality and cyber-security;
(d) Where the Potential Provider intends to rely on sub-contractors to deliver the requirements of the Contract, the Potential Provider shall describe the role that each sub-contractor shall perform and shall provide an indication of the proportion of the contractual obligations which shall be sub-contracted to each sub-contractor.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

RM3793

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

20.5.2016 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 20.5.2016 – 15:00

Place:

Electronically, via web-based portal

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Potential Providers should note that, in accordance with the UK Government’s policies on transparency, the Agent intends to publish the Invitation to Tender (ITT) document and the text of any contract awarded, subject to possible redactions at the discretion of the Agent. Further information about transparency can be found at:http://ccs.cabinetoffice.gov.uk/aboutgovernmentprocurementservice/transparencyandaccountability/transparencyprocurement

The Agent expressly reserves the right (i) not to award any contract as a result of the procurement process commenced by publication of this notice; and (ii) to make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will the Authority be liable for any costs incurred by Potential Providers. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of Potential Providers.
The Authority has decided not to divide this requirement into Lots because it would add complexity to the requirement, risk creating incoherence in the outcome, and may be less likely to achieve value for money. A requirement on the Authority to coordinate the management of separate Lots would be resource intensive and would add to the risk of the required timescales not being achieved.
The value provided in Section II.2.1 is an estimate. Potential Providers must note that the Authority has a limit 4 500 000 GBP for the delivery of the requirements of the Contract that cannot be exceeded. If a Potential Provider submits a price of more than 4 500 000 GBP, its Tender will be excluded from any further consideration for the purposes of this Procurement. The Authority expects to see very competitive Tenders submitted by Potential Providers, and the figure of 4 500 000 GBP should not be interpreted by Potential Providers as a guide figure of any kind when they are preparing their Tender responses.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

20.4.2016

 

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