Defra and Environment Agency Catering and Hospitality Services Contract

Defra and Environment Agency Catering and Hospitality Services Contract

The Department for Environment Food and Rural Affairs and the Environment Agency, respectively the Authority, are seeking a single supplier to deliver catering services for 3 years.

United Kingdom-London: Catering services

2017/S 242-503178

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Department for the Environment, Food and Rural Affairs
Nobel House, 17 Smith Square
London
SW1P 3JR
United Kingdom
Telephone: +44 0000000
E-mail: catering.procurement@defra.gsi.gov.uk
NUTS code: UK

Internet address(es):Main address: https://www.gov.uk/government/organisations/environment-agency

Address of the buyer profile: https://defra.bravosolution.co.uk

I.2)Joint procurement

I.3)Communication

Access to the procurement documents is restricted. Further information can be obtained at: https://www.gov.uk/government/organisations/environment-agency
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://defra.bravosolution.co.uk
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

National or federal agency/office

I.5)Main activity

Environment

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Contract for the provision of Catering and Hospitality Services to Defra and the Environment Agency

Reference number: 24235

II.1.2)Main CPV code

55520000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Department for Environment Food and Rural Affairs (Defra) and the Environment Agency (EA), respectively the Authority, are seeking a single supplier to deliver catering services for 3 years with the option at the discretion of the Authority to extend for a further 1 + 1 years, including hospitality for onsite meetings and events across the Authority’s estate. The scope of the service is for 16 units, including 6 catering units operating out of Defra sites across England and ten catering units operating out of EA sites across England. Defra and the Environment Agency intend to be joint signatories to the contract.

II.1.5)Estimated total value

Value excluding VAT: 1 080 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

55510000
55511000
55512000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

As detailed in the procurement documents.

Nationwide – 6 Defra sites, 10 Environment Agency sites.

II.2.4)Description of the procurement:

The Department for Environment Food and Rural Affairs (Defra) and the Environment Agency (EA), respectively the Authority, are seeking a single supplier to deliver catering services for 3 years with the option at the discretion of the Authority to extend for a further one plus one years, including hospitality for onsite meetings and events across the Authority’s estate. The scope of the service is for 16 units, including 6 catering units operating out of Defra sites across England and 10 catering units operation out of EA sites across England. This may be subject to change due to the estates strategy, please see individual location details below for more information. Defra and the Environment Agency intend to be joint signatories to the contract.

The Authority is under pressure to deliver value for money in all its services, as such the services are to be procured on a Nil Subsidy (Nil Cost Catering) basis, with the supplier taking responsibility for all risks including profit/loss, stock and cash control. Due to the proposed contract being Nil Subsidy, the successful Supplier will be given a degree of freedom to innovate with the product offer, however, the Supplier must ensure compliance with the Authority’s policies on sustainability in terms of products and packaging, Government Buying Standards for Food and Catering and health, safety and food hygiene legislation.

To deliver this service the Authority is looking for a supplier who will be proactive and flexible in its approach to the catering contract. The supplier will need to work in partnership with the Authority to strive for continuous improvement in all areas of the contract, including reducing costs, working towards high standards and being a leader in the best practice non mandatory government buying standards for food and catering, driving sustainability issues forward and being at the forefront of an ethically and environmentally sourced catering service.

The Authority are heavily invested in sustainable procurement, which extends to produce/food. Defra lead across government on government buying standards for food, therefore the catering services contract will have a strong focus on sustainable food and the supplier must ensure the supply chain reflects this.

The value stated within this contract notice is for the hospitality element of the service only, which is anticipated to be in the region of 360 000 GBP p/a. The catering element of the service is managed as a concession contract, and is anticipated to have a turnover of 1 500 000 GBP p/a.

Due to the CPV codes for this procurement appearing the Schedule 3 of the Public Contract Regulations 2015, this procurement is subject to the light touch regime regulations.

For access to the tender documentation, please email catering.procurement@defra.gsi.gov.uk to submit a formal expression of interest. Within 24 hours (during the working week) a non disclosure agreement will be sent to those who have requested the documents. On receipt of a signed NDA (electronically via email) access will be provided to the tender documentation and the relevant event in Defra’s e-sourcing portal, Bravo.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 060 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

At the Authority’s discretion, the contract may be extended by 2 periods of 1 year each (so 3+1+1).

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

If applicable, as detailed in the procurement documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

See tender documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 15/01/2018
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 26/02/2018

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Defra
London
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

12/12/2017

 

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