Defra Contract for Monitoring of Radioactivity in the Environment

Defra Contract for Monitoring of Radioactivity in the Environment

Bids will be accepted for either: Lot 1: Monitoring of Radioactivity; or Lot 2: Technical Radiological Assessment or a combined bids for both.

United Kingdom-London: Environmental monitoring other than for construction

2019/S 090-216043

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Defra Network eTendering Portal
17 Nobel House
London
SW1P 3JR
United Kingdom
Telephone: +44 2072385921
E-mail: carol.caddick@environment-agency.gov.uk
NUTS code: UK
I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://defra.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://defra.bravosolution.co.uk
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

National or federal agency/office

I.5)Main activity

Environment

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Ad-hoc Monitoring and Assessment of Radioactivity in the Environment

Reference number: 25690

II.1.2)Main CPV code

90711500

II.1.3)Type of contract

Services

II.1.4)Short description:

The objectives of the framework are to:

— provide the environment agency with information (monitoring/analytical results) pertaining to issues arising from its radiological/nuclear inspection, work, possible radiation accidents and unforeseen radiation events,

— provide the environment agency with technical support to help determine and develop methods or guidance for sampling and analysis of radioactivity in the environment, or in wastes, also to aid in specialist tasks (for example monitoring investigations) where required,

— provide monitoring support in the event of a radiation emergency,

— provide the environment agency with resources with expertise in the provision of prospective radiological assessments and retrospective dose assessments for the public,

— provide additional resources to allow investigations of exposure of the public and other organisms from future discharges or past discharges, disposals, incidents and accidents involving radioactivity.

II.1.5)Estimated total value

Value excluding VAT: 300 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Bids will be accepted for either:

Lot 1: Monitoring of Radioactivity; or

Lot 2: Technical Radiological Assessment or a combined bids for both.

The Contracting Authority reserves the right not to award the same bidder a contract for both lots if the bidder is unable to evidence they have the resources to undertake the services required for both lots.

II.2)Description

II.2.1)Title:

Monitoring of Radioactivity

Lot No: 1

II.2.2)Additional CPV code(s)

90711500

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

UNITED KINGDOM

II.2.4)Description of the procurement:

The objectives of lot 1 are to:

— provide the environment agency with information (monitoring/analytical results) pertaining to issues arising from its inspection work, possible accidents and unforeseen events,

— provide the environment agency with technical support to help determine and develop methods or guidance for sampling and analysis of radioactivity in the environment, or in wastes, also to aid in specialist tasks (for example monitoring investigations) where required,

— provide monitoring support in the event of a radiation emergency.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 75 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 53
This contract is subject to renewal: yes
Description of renewals:

A notice will be issued approximately 9-12 months prior to renewal to commence a new tender procedure.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 10
Objective criteria for choosing the limited number of candidates:

Pre-qualification questionnaire.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Radiological Assessment

Lot No: 2

II.2.2)Additional CPV code(s)

90711500

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

UNITED KINGDOM.

II.2.4)Description of the procurement:

The objectives of lot 2 are to:

— provide the environment agency with expertise for the provision of prospective radiological assessments and retrospective dose assessments for the public,

— provide additional resources to allow investigations of exposure of the public and wildlife from future discharges and past discharges, disposals, incidents and accidents involving radioactivity.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 225 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 53
This contract is subject to renewal: yes
Description of renewals:

A new notice will be published approximately 9-12 months before the end of the framework to commence a new tender exercise.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 10
Objective criteria for choosing the limited number of candidates:

Pre-qualification questionnaire.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Competitive procedure with negotiation

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 8
In the case of framework agreements, provide justification for any duration exceeding 4 years:

53 month period will bring the framework back in line with Environment Agency budget periods.

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.5)Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2019/S 042-095376

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 12/06/2019
Local time: 10:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 27/06/2019

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

12 months prior to framework end.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Environment Agency
Bristol
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Authority will incorporate a minimum 10 calendar day standstill period following electronic notification(minimum of 15 calendar days for any other means of communication) to unsuccessful applicants of the award decision. Applicants who are unsuccessful shall be informed by the Authority as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. The Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Authority to pay a fine, and/or order that the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the courts to set aside the award decision before the contract is entered into.

The environment agency expressly reserves the right:

(i) not to award or enter into any contract as a result of the procurement process commenced by the publication of this notice;

(ii) to make whatever changes it may see fit to the content and structure of the tendering competition;

(iii) to award one or more public contract(s) in relation to part only of the requirements covered by this notice; and/or

(iv) to award a contract(s) in stages.

In no circumstances will the environment agency be liable for any costs incurred by the applicants/tenderers and their associated parties. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of potential applicants and the environment agency will not be responsible for any such expenditure.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

07/05/2019

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