Defra Engineering Delivery Framework – Construction Work

Defra Engineering Delivery Framework – Construction Work

The Authority is looking to procure Project Management, Design, Build, Installation, Commissioning and Handover Services for works on the APHA Science Estate.

United Kingdom-London: Construction work

2017/S 052-095498

Contract notice

Works

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Defra Network eTendering Portal
17 Nobel House
London
SW1P 3JR
United Kingdom
Contact person: Dawn Donaldson
Telephone: +44 2082258755
E-mail: Dawn.Donaldson@defra.gsi.gov.uk
NUTS code: UK
I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:https://defra.bravosulutions.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://defra.bravosulutions.co.uk
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:https://defra.bravosulutions.co.uk

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

Environment

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Engineering Delivery Framework.

II.1.2)Main CPV code

45000000

II.1.3)Type of contract

Works

II.1.4)Short description:

The Authority is looking to procure Project Management, Design, Build, Installation, Commissioning and Handover Services for works on the APHA Science Estate. This includes the estate at Weybridge, as well as the Regional Labs at Starcross, Camarthen, Penrith, Newcastle, Shrewsbury, Bury St Edmonds, Sutton Bonnington and Lasswade and any other similar Authority facilities.

In order that Defra deliver a challenging capital investment plan over the next 4 years, the Authority is looking to place a framework contract to cover these services. These will be broken down into seven (7) Lots.

II.1.5)Estimated total value

Value excluding VAT: 32 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 7
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Please see details in procurements documents in Bravo.

II.2)Description

II.2.1)Title:

Containment Enviroment

Lot No: 1

II.2.2)Additional CPV code(s)

71541000
45200000
45000000
71320000

II.2.3)Place of performance

NUTS code: UKJ23
Main site or place of performance:

Animal and Plant Health Agency, Woodham Lane, New Haw, Addlestone, Surrey, KT15 3NB.

II.2.4)Description of the procurement:

This lot covers the full project life cycle including design, build and installation works inside the containment environment. The works will be MEP biased with supporting works such as builders work, air flow analysis and rectification, containment sealability assessment and rectification, provisions of fixtures and fittings etc. as required to support the MEP works. A key component of Lot 1 will be capability to support testing, commissioning and validation of newly installed equipment or functions within a high level (CL3 and CL4 (only used for SAPO4 — no ACDP4)) containment environment, although work may be requested in any form of containment facility.

Contractors bidding for Lot 1 will be required to demonstrate prior experience of working within a high level containment environment. It is anticipated that the majority of works required will be in SAPO3/ACDP3 environments but there will also be works required in SAPO4.

The successful bidders will need to demonstrate proven capability to provide services through a supply chain, including project management.

In all cases however, if work is awarded under this lot, it is the responsibility of the successful bidder to manage the supply chain, even if the successful bidder chooses to use providers from other lots. The successful bidder would take full responsibility for all sub-contractors and act as principal contractor under the CDM Regulations, unless otherwise notified.

The works undertaken within Lot 1 will be subject to SWIFT, Hazop, LOPA, establishment of SIL ratings and other analysis as required under BS EN 61511 where they create or change a safety function. The successful bidder will be required to demonstrate suitable knowledge and experience of such procedures.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 9 600 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 7
Objective criteria for choosing the limited number of candidates:

Maximum of bidders to be invited per lot — Please refer to PQQ for further details.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

General Accommodation and Site Infratsructure

Lot No: 2

II.2.2)Additional CPV code(s)

45213250
45000000
45214610
45451000
71242000

II.2.3)Place of performance

NUTS code: UKJ23
Main site or place of performance:

Animal and Plant Health Agency, Woodham Lane, New Haw, Addlestone, Surrey, KT15 3NB.

II.2.4)Description of the procurement:

This lot covers the full project life cycle including design, build and installation works on the overall site, outside containment or in buildings that don’t have containment. The works will be MEP biased with supporting works such as ground works, builders work etc. included to support the MEP works. Additional services such as fabric repairs, redecoration and refurbishment will be included in some projects to deliver support accommodation refurbishment. There may also be a requirement to perform demolitions and building clearances under this lot.

The successful bidders bidding for Lot 2 will be required to demonstrate prior experience of working within a campus environment supporting critical facilities and undertaking works within an operational safety critical environment.

The successful bidders will need to demonstrate proven capability to provide services through a supply chain, including project management.

In all cases however, if work is awarded under this lot, it is the responsibility of the successful bidder to manage the supply chain, even if the successful bidder chooses to use providers from other lots. The successful bidder would take full responsibility for all sub-contractors and act as principal contractor under the CDM Regulations, unless otherwise notified.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 6 400 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 7
Objective criteria for choosing the limited number of candidates:

Maximum of bidders to be invited per lot — Please refer to PQQ for further details.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

CCTV and Security

Lot No: 3

II.2.2)Additional CPV code(s)

50610000
35125300
35120000
45222300
92222000

II.2.3)Place of performance

NUTS code: UKJ23
Main site or place of performance:

Animal and Plant Health Agency (APHA), Woodham Lane, New Haw, Addlestone, Surrey, KT15 3NB.

II.2.4)Description of the procurement:

This lot covers the full project life cycle for security and CCTV within internal building and laboratory/animal facilities and external areas. Internally the CCTV installations will provide both user protection function (i.e. man down identification) and a facility security function. The external CCTV works will include expanding and extending the existing system to increase and improve coverage. It will be important for the successful bidder to be able to demonstrate experience in integrating different systems/components into a common reporting and management system if the technology is different than currently in operation.

The access control works will include the update, reconfiguration and installation/replacement of the existing security network and associated access control devices and systems. This includes door interlocks for security to the containment suites.

The existing CCTV and security systems employed throughout the Weybridge site are as follows:

— CCTV — Pelco,

— Security — Hi-Sec (obsolete equipment) and Plan (new equipment).

There is no requirement to deploy the same equipment, but any new devices or systems must interoperate and form part of a single security view on site activity.

For works in containment facilities the successful bidder will be required to comply with the same obligations as entering any containment facility. If required, they may need a supply chain containing containment experienced suppliers, or they can access the containment providers under Lot 1 of this framework.

The successful bidders bidding for Lot 3 will be required to demonstrate prior experience of working within a campus environment supporting critical facilities and undertaking works within an operational environment.

The successful bidders will need to demonstrate proven capability to provide services through a supply chain, including project management.

In all cases however, if work is awarded under this lot, it is the responsibility of the successful bidder to manage the supply chain, even if the successful bidder chooses to use providers from other lots. The successful bidder would take full responsibility for all sub-contractors and act as principal contractor under the CDM Regulations, unless otherwise notified.

The successful bidders will need to demonstrate previous design, installation and commissioning experience, along with project management within a NEC contract environment.

Due to the specialist nature of CCTV and security systems all works let under Lot 3 will be for both design and installation services.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 2 650 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 7
Objective criteria for choosing the limited number of candidates:

Maximum of bidders to be invited per lot — Please refer to PQQ for further details.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

BMS and Critical Alarms

Lot No: 4

II.2.2)Additional CPV code(s)

31625200
31625100
31625300
50800000

II.2.3)Place of performance

NUTS code: UKJ23
Main site or place of performance:

Animal and Plant Health Agency (APHA), Woodham Lane, New Haw, Addlestone, Surrey KT15 3NB.

II.2.4)Description of the procurement:

The existing BMS systems on the existing Authority premises are typically Trend systems and the successful bidder shall demonstrate experience of working on Trend systems within a campus environment supporting critical facilities within an operational environment. This will include a mixture of current and obsolete systems and components. Containment experience is not required, but is considered extremely beneficial given the strict requirements for the operation and control of containment facilities.

This lot covers the full project life cycle for BMS both inside and outside containment.

For works in containment facilities the successful contractor will be required to comply with the same obligations as entering any containment facility. If required, they may need a supply chain containing containment experienced suppliers, or they can access the containment contractors under Lot 1 of this framework.

The successful bidders will need to demonstrate previous design, installation and commissioning experience, along with project management within a NEC contract environment. Other works may well include assessment of current configuration, implementation of software changes and updates with associated testing and verification, equipment refresh and retrospective sequence of operation documentation.

The successful bidders will need to demonstrate proven capability to provide services through a supply chain, including project management.

In all cases however, if work is awarded under this lot, it is the responsibility of the successful bidder to manage the supply chain, even if the successful bidder chooses to use providers from other lots. The successful bidder would take full responsibility for all sub-contractors and act as principal contractor under the CDM Regulations, unless otherwise notified.

The successful bidders will need to demonstrate previous design, installation and commissioning experience, along with project management within a NEC contract environment.

The works undertaken within Lot 4 will be subject to SWIFT, Hazop, LOPA, establishment of SIL ratings and other analysis as required under BS EN 61511 or similar where they create or change a safety function. The successful bidder will be required to demonstrate suitable knowledge and experience of such procedures.

Due to the specialist nature of BMS systems all works let under Lot 4 will be for both design and build services.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 3 200 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 7
Objective criteria for choosing the limited number of candidates:

Maximum of bidders to be invited per lot — Please refer to PQQ for further details.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Containment Drainage

Lot No: 5

II.2.2)Additional CPV code(s)

71541000
45232452
44163112

II.2.3)Place of performance

NUTS code: UKJ23
Main site or place of performance:

Animal and Plant Health Agency (APHA), Woodham Lane, New Haw, Addlestone, Surrey KT15 3NB.

II.2.4)Description of the procurement:

This lot covers the full project life cycle for high level containment facility drainage, to include Effluent Treatment Plant (ETP) and Vacuum Drainage systems and all associated pipework, components and controls. Work will concentrate on recommissioning, equipment refresh and overall operation of existing services, but may also include design, implementation, commissioning and verification of new units as required.

The successful bidders bidding for Lot 5 will be required to demonstrate prior experience of delivering high containment facility drainage systems to include all necessary Hazop and SIL analysis through to validation and verification works.

The works required will include SAPO2, SAPO3, SAPO4, ACDP2 ACDP3 environments.

The successful bidders will need to demonstrate previous design, installation and commissioning experience, along with project management within a NEC contract environment.

The successful bidders will need to demonstrate proven capability to provide services through a supply chain, including project management.

In all cases however, if work is awarded under this lot, it is the responsibility of the successful bidder to manage the supply chain, even if the successful bidder chooses to use providers from other lots. The successful bidder would take full responsibility for all sub-contractors and act as principal contractor under the CDM Regulations, unless otherwise notified.

The works undertaken within Lot 5 will be subject to SWIFT, Hazop, LOPA, establishment of SIL ratings and other analysis as required under BS EN 61511 or similar where they create or change a safety function. The successful bidder will be required to demonstrate suitable knowledge and experience of such procedures.

Due to the specialist nature of containment drainage systems all works let under Lot 5 will be for both design and build services.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 2 240 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 7
Objective criteria for choosing the limited number of candidates:

Maximum of bidders to be invited per lot — Please refer to PQQ for further details.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Containment Expertise

Lot No: 6

II.2.2)Additional CPV code(s)

71541000
79930000

II.2.3)Place of performance

NUTS code: UKJ23
Main site or place of performance:

Animal and Plant Health Agency (APHA), Woodham Lane, New Haw, Addlestone, Surrey KT15 3NB.

II.2.4)Description of the procurement:

This lot focuses on the provision of containment expertise in order to provide any or all of the following:

— Development of APHA and Defra containment requirements from inception/business case stage to a position at which they can be procured under this or other appropriate lots.

— Provide design services where capital work within a containment environment is more complicated and crosses services undertaken by multiple lots. Design may be passed across to the Lot 1 contractors at RIBA 2 or 3 on a design and build basis or may continue through to RIBA 4 under this lot with construction support services from Lot 1 from RIBA 5 through to 6 and handover. Defra will be responsible for procuring the work under Lot 1 in both scenarios.

— Undertaken Hazop and SIL assessments on behalf of Defra / APHA or on behalf of contractors from other lots.

— Creation and agreement of containment based documentation, supporting operational improvements or regulatory requirements. Examples would be legislative compliance audits, site standards, test plans for FAT and SAT and verification of current safety systems.

— Provision of advice, guidance and support to the current operational teams.

— Walkdowns of containment facilities and identification of areas for improvement.

— Review of technical responses or design gateway material from this framework or other contractors employed by Defra / APHA.

— Witnessing and management of the testing and commissioning process and on the validation on behalf of Defra / APHA the satisfactory operation and handover of works.

The successful bidder will have a track record in designing, validating and verifying works under ACDP and SAPO 3 and 4 containment facilities.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 6 400 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 7
Objective criteria for choosing the limited number of candidates:

Maximum of bidders to be invited per lot — Please refer to PQQ for further details.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 7 — Project and Site Management Expertise (Client Agent)

Lot No: 7

II.2.2)Additional CPV code(s)

71541000
71320000

II.2.3)Place of performance

NUTS code: UKJ23
Main site or place of performance:

Animal and Plant Health Agency (APHA), Woodham Lane, New Haw, Addlestone, Surrey KT15 3NB.

II.2.4)Description of the procurement:

This lot focuses on the provision of project and site management expertise for any combination of the following:

— Project management of NEC projects.

— Undertaking the role of the Principal Designer and be responsible for fulfilling the obligations of Principal Designer under CDM Regulations, including the preparation of the design phase, project health and safety file.

— Define project scope/user requirements for works to be delivered by the other Lot providers.

— Managing the Health and Safety of the site.

— Creation, review and approval of site standards for future capital works.

— Review of design gateway material from other contractors employed by Defra / APHA.

— Witnessing and validation on behalf of Defra / APHA the satisfactory operation and handover of works to include review, comment and acceptance of handover documentation.

— Quantity Surveying and cost consultancy.

This Framework will result in multiple contractors (Lots 1-6) working within a single project environment. The role of the Lot 7 contractor may involve the management of these multiple contractors to provide a co-ordinated project delivery.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 600 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 7
Objective criteria for choosing the limited number of candidates:

Maximum of bidders to be invited per lot — Please refer to PQQ for further details.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Please see PQQ documents for information.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

These will be referenced in the ITT documents.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 21
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 12/04/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Royal Court of Justice
London
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

13/03/2017

 

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