Deliver Platform Support to Maintain the Capability of MoD Boats

Deliver Platform Support to Maintain the Capability of MoD Boats

This contract is an enabling arrangement and all work will be tasked on a task-by-task basis, however can broadly be expected to include: i. Refurbishment/Refit of in-service boats.

United Kingdom-Bristol: Boats

2017/S 123-251058

Contract notice

Services

Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Ministry of Defence, Ships, Commercially Supported Shipping (CSS) Team
Ash 2a #3203
MoD Abbey Wood (South)
Contact point(s): Ryan Schofield / James Melia
BS34 8JH Bristol
United Kingdom
Telephone: +44 3067986159
E-mail: ryan.schofield101@mod.gov.uk

Internet address(es):

General address of the contracting authority/entity: https://www.gov.uk/government/organisations/defence-equipment-and-support

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Defence

I.4)Contract award on behalf of other contracting authorities/entities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Deliver Platform Support to Maintain the Capability of MoD Boats.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Bristol, City of.

NUTS code UKK11

II.1.3)Information on framework agreement

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in years: 7

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 192 000 000 GBP

II.1.5)Short description of the contract or purchase(s):

Boats. The CSS Boats team is responsible for maintaining worldwide delivery of safe, capable and available craft to a diverse user community (Royal Navy, Royal Marines, Army, MOD Police, MOD A Block, Permanent Joint Operating Bases (PJOB), Royal Fleet Auxiliary (RFA), Cadets) thus enabling them to carry out their endorsed tasking in roles relating to maritime operations, responsive force, adaptive force, extended readiness and training, as well as Adventurous Training and Cadet Forces. The CSS Boats portfolio consists of circa 2,200 craft across 115 classes.
This contract is to provide in-service support to the boat platforms that make up that fleet, thus providing capability to the user community. This contract is an enabling arrangement and all work will be tasked on a task-by-task basis, however can broadly be expected to include:
i. Refurbishment/Refit of in-service boats;
ii. Defect and damage repairs of in-service boats and their associated Versadock systems;
iii. Post Design Services (PDS) for in-service boats;
iv. All Maintenance of MoD Police boats;
v. Routine Maintenance of all boats that do not have access to any MOD-provided maintenance facilities or capabilities;
vi. The provision to purchase 2nd hand boats;
vii. Certifying authority surveys and certification and Naval Authority certification compliance;
viii. Safety Compliance, including undertaking the development of Safety and Environmental cases and delivery of associated Safety and Environmental Reports;
ix. Configuration control documentation and updates;
x. Trailers support;
xi. Inventory spares support;
xii. Reactive engineering covering obsolete and obsolescence issues;
xiii. Delegated Design Authority duties.

II.1.6)Common procurement vocabulary (CPV)

34520000

II.1.7)Information about subcontracting

The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed
The tenderer has to indicate any change occurring at the level of subcontractors during the execution of the contract

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

CSS-Boats are responsible for the delivery of circa 2 200 boats across 115 classes, as of June 2017. In order to more effectively manage the delivery of these platforms the whole requirement has been split into eleven lots, which are based on a combination of the location of the platform and the end user it is operated by.
In order to maximise competition by encouraging participation from a range of potential providers, each potential provider is only eligible to win a maximum of four individual lots.
Potential providers should note that CSS-Boats are currently managing a number of acquisition projects which will introduce new boats into service replacing a number of currently existing but ageing craft.
Of the boats that are currently managed by CSS-Boats, it is estimated that 1 000 will remain in service by 2026 (when this contract, including all option periods, is proposed to end).
It is estimated that 400 new boats will be procured and introduced to this support arrangement between the issue of this contract notice and the contract end date.
The Authority reserves the right to transfer MOD Boats between locations and users, add boats, and remove boats throughout the life of the contract.
No business whatsoever is guaranteed under any resulting framework agreement or contract. Indeed there is no guarantee that any framework agreement or contract will be put in place in relation to this notice. No costs/compensation etc. will be paid if a tender or resulting framework agreement is withdrawn for any reason. Bidders should take part in this process only on the basis that they fully understand and accept this position.
Estimated value excluding VAT: 192 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The Authority reserves the right to award a five (5) year duration contract with two (2) one (1) year options to extend the duration of that contract. This applies to all 11 lots covered under this requirement.

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Overseas Boats

1)Short description

Deliver platform support to maintain the capability of MOD Boats permanently based outside the UK.

2)Common procurement vocabulary (CPV)

34520000

3)Quantity or scope

To deliver in-service support to all MOD Boats permanently based at locations outside the United Kingdom, the Channel Islands or the Isle of Man (usually, but not exclusively, in British Overseas Territories). This is anticipated to consist of boats of the following classes:
— Arctic 24,
— Avon Sea Rider,
— Delta RIB,
— Dive Support Boat,
— Fast Patrol Vessel (HMS Sabre and HMS Scimitar),
— Ferry Boat,
— Hard Hulled Riverine Craft (HHRC),
— Pacific 22,
— Pacific 24,
— Police Launch,
— Rigid Raiding Craft Mk 3,
— Tampa,
— Replacement RIB (from late 2019),
— RN Patrol Launch (from 2021),
— New HHRC (from 2023).
This list is not exhaustive and subject to change as boats go in and out of service.
Estimated value excluding VAT: 9 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Royal Navy (RN) / Royal Fleet Auxiliary (RFA) Boats

1)Short description

Deliver platform support to maintain the capability of MOD Boats used for deployment on board Royal Navy and Royal Fleet Auxiliary platforms.

2)Common procurement vocabulary (CPV)

34520000

3)Quantity or scope

To deliver in-service support to all MOD Boats either deployed on RN and RFA ships, or held as part of the upkeep pool to support such operations. It should be noted that support to these platforms whilst they are deployed is not routinely required. This is anticipated to consist of boats of the following classes:
— 11m Workboat,
— Avon Sea Rider,
— Pacific 22,
— Pacific 24,
— RTK Workboat,
— Survey Motor Boat (S-Class and James Caird IV),
— Passenger Transfer Boat,
— New Workboat (from 2024).
This list is not exhaustive and subject to change as boats go in and out of service.
Estimated value excluding VAT: 44 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3 Lot title: Ministry of Defence Police (MDP) Boats

1)Short description

Deliver platform support to maintain the capability of MOD Boats operated by MOD Police.

2)Common procurement vocabulary (CPV)

34520000

3)Quantity or scope

To deliver in-service support, including daily waterfront support, to all MOD Boats operated by the MOD Police within the UK. This is anticipated to consist of boats of the following classes:
— Arctic 22,
— Arctic 24,
— Arctic 28,
— Avon Sea Rider,
— Combat Support Boat,
— 6m Delta RIBs,
— Island Class,
— Pacific 24,
— Police Launch,
— Replacement RIB (from late 2019),
— Police Patrol and Escort Craft (from 2020).
This list is not exhaustive and subject to change as boats go in and out of service.
Estimated value excluding VAT: 22 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4 Lot title: Inflatables

1)Short description

Deliver platform support to maintain the capability provided by current inflatable boats.

2)Common procurement vocabulary (CPV)

34520000

3)Quantity or scope

To deliver in-service support to all Inflatable boats currently operated by MOD. This is anticipated to consist of boats of the following classes:
— Avon Redcrest,
— D99 MIB,
— IRC MkIII,
— SF MIB,
— W525 GP,
— W525 EOD,
— Zodiac Mk6.
This list is not exhaustive and subject to change as boats go in and out of service.
Estimated value excluding VAT: 2 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 5 Lot title: Royal Marines (RM) Tamar Boats

1)Short description

Deliver platform support to maintain the capability of MOD Boats operated from RM Tamar.

2)Common procurement vocabulary (CPV)

34520000

3)Quantity or scope

To deliver in-service support to all MOD Boats permanently based at RM Tamar. This is anticipated to consist of boats of the following classes:
— Offshore Raiding Craft (ORC),
— Landing Craft Air Cushioned (LCAC),
— Personal Water Craft (PWC),
— Landing Craft Personnel Armoured (LCPA) (from 2020).
This list is not exhaustive and subject to change as boats go in and out of service.
Estimated value excluding VAT: 6 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 6 Lot title: Army Boats

1)Short description

Deliver platform support to maintain the capability of MOD Boats operated by Army units.

2)Common procurement vocabulary (CPV)

34520000

3)Quantity or scope

To deliver in-service support to all MOD Boats operated by Army units based in the UK. This is anticipated to consist of boats of the following classes:
— Army Assault Boat,
— Army Workboat,
— Combat Support Boat,
— Mexeflote,
— Rigid Raiding Craft Mk3.
This list is not exhaustive and subject to change as boats go in and out of service.
Estimated value excluding VAT: 19 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 7 Lot title: Second Line Training Boats

1)Short description

Deliver platform support to maintain the capability of MOD Boats that provide second line training, including initial training for ratings and officers.

2)Common procurement vocabulary (CPV)

34520000

3)Quantity or scope

To deliver in-service support to all MOD Boats which are used to deliver second-line training, and daily waterfront support at Britannia Royal Naval College Dartmouth. This is anticipated to consist of boats of the following classes:
— Avon Sea Rider,
— Contessa 38,
— Dartmouth Dinghies,
— Ferry Boat,
— HMS Bristol,
— Motor Whaler,
— P2000,
— Pacific 22,
— Pacific 24,
— Picket Boat,
— Range Safety Craft,
— STV Brecon,
— STV Hindostan,
— Survey Motor Boat (HM-School Class),
— Replacement RIB (from late 2019),
— New Workboat (from 2024).
This list is not exhaustive and subject to change as boats go in and out of service.
Estimated value excluding VAT: 31 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 8 Lot title: Faslane Boats

1)Short description

Deliver platform support to maintain the capability of MOD Boats that support operations from HMNB Clyde.

2)Common procurement vocabulary (CPV)

34520000

3)Quantity or scope

To deliver in-service support to all MOD Boats which support operations from HMNB Clyde. This is anticipated to consist of boats of the following classes:
— Histar Target,
— Island Class,
— Offshore Raiding Craft (ORC),
— Pacific 24,
— P2000,
— Replacement RIB (from late 2019),
— Landing Craft Personnel Armoured (LCPA) (from 2020).
This list is not exhaustive and subject to change as boats go in and out of service.
Estimated value excluding VAT: 7 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 9 Lot title: Fourth Line Training Boats

1)Short description

Deliver platform support to maintain the capability of MOD Boats that provide fourth line training, including adventurous training and the cadets.

2)Common procurement vocabulary (CPV)

34520000

3)Quantity or scope

To deliver in-service support to all MOD Boats which support fourth line training (including boats operated by the Cadet forces, and by Adventurous Training units). This is anticipated to consist of boats of the following classes:
— 10m Ex-Police Boat,
— 8m Ferry Boat,
— Avon Sea Rider,
— Challenger 72,
— Cheverton Champ 5.5m,
— Contessa 38,
— Dell Quay (Dory),
— Delta RIBs,
— FML Mk10,
— Fox Terrier,
— Halmatic,
— Nicholson 55,
— Rigid Raiding Craft Mk1,
— Rustler 36,
— Sigma 38,
— Talisman 49,
— Various Dinghies,
— Victoria 34,
— Viking SMB.
This list is not exhaustive and subject to change as boats go in and out of service.
Estimated value excluding VAT: 5 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 10 Lot title: Royal Marines (RM) Poole Boats

1)Short description

Deliver platform support to maintain the capability of MOD Boats operated from RM Poole.

2)Common procurement vocabulary (CPV)

34520000

3)Quantity or scope

To deliver in-service support to all MOD Boats which are operated from RM Poole. This is anticipated to consist of boats of the following classes:
— Arctic 24,
— Arctic 28,
— Avon Sea Rider,
— Dive Support Boat (DSB),
— Hard Hulled Riverine Craft (HHRC),
— Lochin 366,
— Malo 46,
— Motor Training Craft,
— Offshore Raiding Craft (ORC),
— Pacific 28,
— Personal Water Craft (PWC),
— SRPB,
— Two-man collapsible craft,
— Landing Craft Personnel Armoured (LCPA) (from 2020),
— New HHRC (from 2023),
— New Tactical Personal Water Craft (from 2024).
This list is not exhaustive and subject to change as boats go in and out of service.
Estimated value excluding VAT: 43 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

For this lot, Potential Providers will be required to have List ‘X’ status. The Authority will accept provisional List ‘X’ Security Clearance for candidates to receive the ITN but List ‘X’ Security Clearance must be in place upon Contract Award.

Lot No: 11 Lot title: Dive Boats

1)Short description

Deliver platform support to maintain the capability of MOD Boats which support diving operations.

2)Common procurement vocabulary (CPV)

34520000

3)Quantity or scope

To deliver in-service support to all MOD Boats which are used by front-line and training diving units. This is anticipated to consist of boats of the following classes:
— 7m Delta RIB,
— 7.4m Delta RIB,
— 7.9m Delta RIB,
— 12m Dive Boat,
— 14.2m Dive Boat,
— Hazard,
— MSU RIB,
— Offshore Raiding Craft (ORC),
— Pacific 28,
— Replacement RIB (from late 2019),
— Landing Craft Personnel Armoured (LCPA) (from 2020),
— New Workboat (from 2024).
This list is not exhaustive and subject to change as boats go in and out of service.
Estimated value excluding VAT: 4 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

An indemnity, guarantee or bank bond may be required to support the contract. The Authority reserves the right to ask for an indemnity, (parent company) guarantee or bank bond if the supplier does not meet the required standard for economic and financial standing.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment will follow acceptance of tasks, however, the Authority may reserve the right to consider stage payments for high value and/or long duration tasks.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with the Authority. The Authority shall require the group to form a legal entity before entering into the contract.

III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:

The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by a Security Aspects Letter, the Authority reserves the right to amend the terms of the Security Aspects Letter to reflect any changes in national law or government policy whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies or otherwise.
This service is currently undertaken by the following Industry providers:
BAE Systems Surface Ships Ltd.
Berthon Boat Company Ltd.
Devonport Royal Dockyard Ltd.
MST Ltd.
Manor Marine Ltd.
UK Docks Tyne Slipway Eng Co Ltd.
Holyhead Marine Services Ltd.
Information about security clearance — Relating to Lot 10 only: To meet the Authority’s requirement for Lot 10, Potential Providers will be required to have List ‘X’ status. The Authority will accept provisional List ‘X’ Security Clearance for candidates to receive the ITN but List ‘X’ Security Clearance must be in place upon Contract Award.

III.1.5)Information about security clearance:

Candidates which do not yet hold security clearance may obtain such clearance until: 1.10.2018
III.2)Conditions for participation

III.2.1)Personal situation

Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.
A Statement of Good Standing will be required as part of the Pre-Qualification Questionnaire response.

III.2.2)Economic and financial ability

Criteria regarding the economic and financial standing of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from the economic operator’s bankers or where appropriate, evidence of relevant professional risk indemnity insurance
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established
(c) where appropriate, a statement, covering the three previous financial years of the economic operator, of:(i) the overall turnover of the business of the economic operator; and (ii) where appropriate, the turnover in respect of the work, works, goods or services which are of a similar type to the subject matter of the contract.
Two (2) years full (not abbreviated) accounts will be required as part of any PQQ response.
Minimum level(s) of standards possibly required: The Authority’s Cost Assurance and Analysis Service (CAAS) will evaluate the financial information provided by the Potential Provider in response to Part 1 Form D of the PQQ. Potential Provider’s will be assessed against the combined value of the lots they have expressed an interest in. Where a Potential Provider expresses an interest for more than 4 lots, the combined value of the 4 highest value lots will be used in the financial assessment. Factors that will be taken into consideration when evaluating financial information include:
— Turnover,
— Profitability,
— Liquidity and Working Capital,
— Debt,
— Cash Flow.
The Authority will also examine the financial health of the immediate and ultimate parent of the Potential Provider where it is part of a group. When assessing the financial health of an organisation the Authority will also take into consideration any Auditor’s opinion, for example Qualifications or Emphasis of Matter Statements. The Authority’s opinion may be validated using credit agencies such as Company Watch. If examination of the financial information exposes the potential for a Potential Provider to experience financial difficulty in performing the contract, then the Authority will determine the level of risk that it is willing to bear in fulfilling the requirement.
For the purposes of evaluating the financial standing of responses, the Authority shall use the following criteria, which will be taken into account as part of the overall score.
— PASS- Low financial risk to contract performance.
— PROCEED WITH CAUTION — Passed on the basis that the required guarantees / information will be provided.
— FAIL — High risk to Contract performance.
Should a Potential Provider be assessed as a ‘FAIL’ score or ‘PROCEED WITH CAUTION’ score the Authority reserves the right to reduce the maximum number of lots they can win and/or exclude them from the Competition making the Potential Provider ineligible to receive the ITN documentation.
For avoidance of doubt, the combined value of the bidders’ lots will be used for the financial assessment under this section of the DPQQ ONLY; it will not form part of the ITN evaluation.

III.2.3)Technical and/or professional capacity

Criteria regarding the technical and/or professional ability of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met:
(a) In the case of a supply contract requiring the siting or installation of goods, a services contract or a works contract, the economic operator’s technical ability, taking into account in particular that economic operator’s skills, efficiency, experience and reliability.
(b) A list of works carried out over the past five years together with (unless the contracting authority specifies that the following certificate should be submitted direct to the contracting authority by the person certifying) certificates of satisfactory completion for the most important of those works indicating in each case: (i)the value of the consideration received; (ii)when and where the work or works were carried out; and (iii)specifying whether they were carried out according to the rules of the trade or profession and properly completed.
(c) A statement of the principal goods sold or services provided by the supplier or the services provider in the past five years, or during a shorter period if necessary, and: (i) the dates on which the goods were sold or the services provided; (ii) the consideration received; (iii) the identity of the person to whom the goods were sold or the service were provided; (iv) any certificate issued or countersigned by that person confirming the details of the contract for those goods sold or services provided; and (v) where – (a)that person was not a contracting authority, and (b)the certificate referred to in sub-paragraph (c)(iv) is not available, any declaration by the economic operator attesting the details of the goods sold or services provided.
(d) A statement of the technicians or technical services available to the economic operator to: (i) carry out the work under the contract, or (ii) be involved in the production of goods or the provision of services under the contract, particularly those responsible for quality control, whether or not they are independent of the economic operator.
(e) A statement of the economic operator’s: (i) technical facilities; (ii) measures for ensuring quality; (iii) study and research facilities; and (iv) internal rules regarding intellectual property.
(g) In the case of works contracts, services contracts or supply contracts also covering siting and installation operations or services, the economic operator’s educational and professional qualifications where the economic operator is an individual and: (i) if any, those of the economic operator’s managerial staff; and (ii) those of one or more persons who would be responsible for providing the services or carrying out the work or works under the contract.
(h) The environmental management measures, that the economic operator is able to apply when performing the contract, but only where it is necessary for the performance of that contract.
(j) A description of the tools, material, technical equipment, staff numbers, know-how and sources of supply (with an indication of their geographical location when it is outside the territory of the EU) available to the economic operator to perform the contract, cope with any additional needs required by the contracting authority as a result of a crisis or carry out the maintenance, modernisation or adaptation of the goods covered by the contract.
(l) Certification by official quality control institutes or agencies of recognised competence, attesting that the goods to be purchased or hired under the contract conform to standards and technical specifications (within the meaning of regulation 12(1)) identified by the contracting authority.
(m) In the case of contracts involving, entailing or containing classified information, evidence of the ability to process, store and transmit such information at the level of protection required by the contracting authority.
(n) A certificate: (i) attesting conformity to quality management systems standards based on the relevant European standard; and (ii) from an independent accredited body established in any member State conforming to the European standards concerning accreditation and certification.
(o) Any other evidence of conformity to quality management systems standards which are equivalent to the standards referred to in sub-paragraph (n)(i).
Sought through formal Pre-Qualification Questionnaire stage.
Minimum level(s) of standards possibly required
In relation to Lot 10 only: To meet the Authority’s requirement for Lot 10, Potential Providers will be required to have List ‘X’ status. The Authority will accept provisional List ‘X’ Security Clearance for candidates to receive the ITN but List ‘X’ Security Clearance must be in place upon Contract Award.

Criteria regarding the technical and/or professional ability of subcontractors (that may lead to their rejection)

Information and formalities necessary for evaluating if the requirements are met:
In relation to Lot 10 only: The main contractor will be required to provide evidence of its subcontractor’s ability to process, store and transmit classified information at SECRET by describing the required Facility Security Clearance (FSC) granted by its National or Designated Security Authority.
Minimum level(s) of standards possibly required
In relation to Lot 10 only: The Authority reserves the right under Article 21(5) of Directive 2009/18/EC to reject any subcontractor chosen by the main contractor at any stage of the contract award procedure or during performance of the contract if that subcontractor:
(1) requires access to classified information at SECRET; and
(2) fails to provide evidence (for the List ‘X’ assessment by the Defence Security team, as part of the ITN evaluation) to the satisfaction of the Authority that it has the capability to protect that level of classified information in accordance with Article 42.1(j) of Directive 2009/18/EC.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3 and maximum number 6
Objective criteria for choosing the limited number of candidates: Suppliers must read through this set of instructions and follow the process to respond to this opportunity.
Envisaged number of operators per lot:
Envisaged minimum number: 3.
Maximum number: 6.

The information and / or documents for this opportunity are available on www.contracts.mod.uk. You must register on this site to access it. If you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers should email the named Commercial Officer at ryan.schofield101@mod.gov.uk to register your Expression Of Interest (EOI) for this requirement. The deadline for submitting your EOI’s is 27.7.2017 16:00.

Suppliers that registered an EOI before the closing date will be issued a Pre-Qualification Questionnaire (PQQ).
Interested suppliers are required to complete the PQQ to provide information that allows the Authority to evaluate the supplier’s capacities and capabilities against the selection criteria set out at Sections III.2.1), III.2.2) and III.2.3) of this Contract Notice.
The Authority will use the PQQ response to create a shortlist of tenderers who:
(1) are eligible to participate under Section III.2.1) of this Contract Notice;
(2) fulfil any minimum standards under Sections III.2.2) and III.2.3) of this Contract Notice; and
(3) best meet in terms of capacity and capability the selection criteria set out Sections III.2.2) and III.2.3) of this Contract Notice.
Full details of the method for choosing the tenderers will be set out in the PQQ Guidance document that will be issued with the PQQ.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction has been used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CSS/0131

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

27.7.2017 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.

https://www.gov.uk/government/publications/government-security-classifications

Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and www.contracts.mod.uk

Electronic Trading

Potential suppliers must note the mandatory requirement for electronic trading using the Contracting, Purchasing and Finance (CP&F) electronic procurement tool. All payments for Contractor Deliverables under the Contract shall only be made via CP&F. You can find details on CP&F at https://www.gov.uk/government/publications/mod-contracting-purchasing-and-finance-e-procurement-system.

Potential Provider should email the named Commercial Officer at ryan.schofield101@mod.gov.uk to register your Expression Of Interest (EOI) for this requirement. The deadline for submitting your EOI’s is 24.7.2017 16:00. Potential Providers that registered an EOI before the closing date will be issued a Pre-Qualification Questionnaire (PQQ).

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on http://www.contracts.mod.uk.

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to your Response Manager and add the following Access Code: 3B9JC4X5CF.
Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the Access code via DCO as the opening and closing date is visible within the opportunity.
Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Helpdesk by emailing support@contracts.mod.uk or Telephone 0800 282 324.

GO Reference: GO-2017627-DCB-10520449.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Ministry of Defence, Ships, Commercially Supported Shipping (CSS) Team
Bristol
United Kingdom

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

27.6.2017

 

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