Dementia Support Tender Herefordshire

Hertfordshire County Council
Pegs Lane
Contact point(s): Strategic Procurement Group
For the attention of: Anita Shipman
SG13 8DE Hertford
United Kingdom
Telephone: +44 01707292601
E-mail: anita.shipman@hertfordshire.gov.uk

Internet address(es):

General address of the contracting authority: www.hertfordshire.gov.uk

Address of the buyer profile: www.supplyhertfordshire.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

Regional or local authority

General public services

The contracting authority is purchasing on behalf of other contracting authorities: no

HCC Aug 16 — The Provision of Community Dementia Support Services.

Services
Service category No 25: Health and social services

NUTS code UKH23

The notice involves a public contract

The County Council wants to commission a county-wide Service which provides a range of support to people with dementia or memory problems, their carer and family. The Service is split into 3 lots:
Lot 1: Activity, Information and Infrastructure:
— Single point of access for Lot 1, 2 and 3, with basic advice and information,
— Work with communities, providers and other partners to make services accessible to people with dementia/ memory problems and build community resilience,
— Provide a range of mainly group based, local, community services;
Lot 2: Specialist Dementia Support:
— Time limited, 1:1 support offered to every person diagnosed with dementia (and their carer),
— Ongoing source of 1:1 support/ advice/ navigation for any carer/ person with dementia/ MCI whose needs cannot be met by Lot 1,
— Pro-actively support carers/ people with dementia identified as ‘high risk’;
Lot 3: Community Dementia Specialist Nurses (Start date 1.4.2016):
— Intensive, preventative mental health support for a small cohort of carers at, or close to, crisis.
The requirements for each lot have been developed as a result of feedback from carers, people with dementia, people with mild cognitive impairment (MCI), front-line social care staff, GP’s and providers. It also addresses the priorities and objectives set out in Hertfordshire’s Dementia Strategy 2015-2019.
It is anticipated that significant partnership and collaborative working will be required to deliver this Service successfully to all areas of Hertfordshire.
The Contract will be for an initial term of 2 years, with the option to extend for a further period of up to 36 months. The total annual funding across all 3 lots is approximately 1 457 000 GBP:
Lot 1 — 636 000 GBP;
Lot 2 — 653 000 GBP;
Lot 3 — 168 000 GBP.
The estimated annual range across all 3 Lots is 1 310 000 GBP-1 610 000 GBP.
This procurement is an Open, 1-stage process. Tenderers wishing to take part in this project are invited to ‘express interest’ which will give access to the full procurement documentation in the e-tendering system.
Tenderers should be aware that due to the nature of the Services provided, any Contract, for Lots 1 and 2 and 3, formed as a result of this procurement process shall be executed as a deed and attested under the common seal of the Council. Tenderers should seek independent legal advice on the implications of this prior to submitting their Tender, where appropriate.
Please be aware that TUPE applies.
Please Note: The TUPE Staffing Information for this procurement has been provided along with other documentation for this procurement. TUPE related information must be treated as protected data in accordance with the requirements of the Data Protection Act 1998 and must be kept confidential. By clicking on the View Details button and accessing the documentation for this procurement, Tenderers agree:
a) To undertake to treat the information as confidential and commercially sensitive at all times and take all reasonable steps to prevent any inadvertent disclosure to any third party;
b) That under no circumstances will any of the information be disclosed by your organisation or your personnel to any third party without the Council’s prior consent in writing;
c) That the information supplied will be stored securely and destroyed or returned to the Council, after your Organisation’s bid has been submitted or you decide not to proceed with a tender submission;
d) That you will indemnify the Council for any losses, arising from your breach or breach by any of your personnel of these confidentiality requirements specified above and data protection requirements in relation to TUPE Staffing Information;
e) The requirements above apply whether the supplier uploads a tender response to this procurement or not.

85300000, 85322000, 98000000, 85320000, 85323000, 98330000

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

Variants will be accepted: no

The estimated total range of the Contract is 6 550 000 GBP-8 050 000 GBP and is for the core Contract period (2 years) and also includes the approximate value for extensions (possible 3 years). For the avoidance of doubt, the estimated annual Contract range will be approximately 1 310 000 GBP-1 610 000 GBP. The Contract will be awarded for a core period of 2 years, with the option to extend the Contract up to 3 further years. Please note that the Contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands.
Estimated value excluding VAT:
Range: between 6 550 000 and 8 050 000 GBP

Starting 1.3.2017. Completion 28.2.2019

To cover the following:
— Single point of access for Lot 1, 2 and 3, with basic advice and information;
— Work with communities, providers and other partners to make services accessible to people with dementia/ memory problems and build community resilience;
— Provide a range of mainly group based, local, community services.

85300000, 85322000, 98000000, 85320000, 85323000, 98330000

To cover the following:
— Time limited, 1:1 support offered to every person diagnosed with dementia (and their carer);
— Ongoing source of 1:1 support/ advice/ navigation for any carer/ person with dementia/ MCI whose needs cannot be met by Lot 1;
— Pro-actively support carers/ people with dementia identified as ‘high risk’.

85300000, 85322000, 98000000, 85320000, 85323000, 98330000

Intensive, preventative mental health support for a small cohort of carers at, or close to, crisis.

85300000, 85322000, 98000000, 85320000, 85323000, 98330000

Please refer to the Tender documentation.

Please refer to the Tender documentation.

Please refer to the Tender documentation.

Execution of the service is reserved to a particular profession: no

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Open

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

An electronic auction will be used: no

HCC1609020

no

Payable documents: no

7.11.2016 – 12:00

English.

The contract is related to a project and/or programme financed by European Union funds: no

Hertfordshire County Council has worked closely with its Districts and Partners to create a joint procurement portal called Supply Hertfordshire. This portal provides an eTendering system which is run by In-Tend.

To access this (procurement opportunity/prior information) please visit: www.supplyhertfordshire.uk and follow the on-screen guidance.

Open Procedure:

This is a 1-stage procurement process. Therefore, if you wish to be considered as a tenderer you must complete and submit a tender by the Closing date and time. Tenders cannot be uploaded after the closing date/time. Any clarifications regarding this opportunity must be raised through Correspondence area in the eTendering system. If you are experiencing problems In-Tend offer a help section which includes a dedicated UK Support Desk which can be contacted via emailsupport@in-tend.com or telephone. +44 (0)114 407 0065 for any website / technical questions. Monday to Friday, 8:30-17:30.

The Council reserves the right at any time to cease the procurement process and not award a contract or to award only part of the opportunity described in this notice. If the Council takes up this right then they will not be responsible for, or pay the expenses or losses, which may be incurred by any tenderer as a result.
The Council undertakes to hold confidential any information provided in the proposal submitted, subject to the Council’s obligations under the law, including the Freedom of Information Act 2000. If the applicant considers that any of the information submitted in the proposal should not be disclosed because of its sensitivity then this should be stated with the reason for considering it sensitive. The Council will then endeavour to consult with the applicant about such sensitive information when considering any request received under the Freedom of Information Act 2000 before replying to such a request.
The Council reserves the right to carry out additional financial checks on all companies tendering for this Contract at any time during the procurement process, to ensure that they continue to meet the Council’s requirements and remain financially viable to perform the Contract.

See VI.4.2)

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum 10 calendar day (when using electronic means) standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to challenge the decision to award a contract before a contract is executed/signed (as appropriate). The Public Contracts Regulations 2015 (‘Regulations’) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above regulations. Where a contract has not been entered into the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the contract has been entered into the Court has the options to award damages and/or to shorten or order the contract ineffective.

12.8.2016