Dementia Support Tender Herefordshire

Dementia Support Tender Herefordshire

The County Council wants to commission a county-wide Service which provides a range of support to people with dementia or memory problems, their carer and family.

United Kingdom-Hertford: Social work and related services

2016/S 157-285553

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Hertfordshire County Council
Pegs Lane
Contact point(s): Strategic Procurement Group
For the attention of: Anita Shipman
SG13 8DE Hertford
United Kingdom
Telephone: +44 01707292601
E-mail: anita.shipman@hertfordshire.gov.uk

Internet address(es):

General address of the contracting authority: www.hertfordshire.gov.uk

Address of the buyer profile: www.supplyhertfordshire.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

HCC Aug 16 — The Provision of Community Dementia Support Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services

NUTS code UKH23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The County Council wants to commission a county-wide Service which provides a range of support to people with dementia or memory problems, their carer and family. The Service is split into 3 lots:
Lot 1: Activity, Information and Infrastructure:
— Single point of access for Lot 1, 2 and 3, with basic advice and information,
— Work with communities, providers and other partners to make services accessible to people with dementia/ memory problems and build community resilience,
— Provide a range of mainly group based, local, community services;
Lot 2: Specialist Dementia Support:
— Time limited, 1:1 support offered to every person diagnosed with dementia (and their carer),
— Ongoing source of 1:1 support/ advice/ navigation for any carer/ person with dementia/ MCI whose needs cannot be met by Lot 1,
— Pro-actively support carers/ people with dementia identified as ‘high risk’;
Lot 3: Community Dementia Specialist Nurses (Start date 1.4.2016):
— Intensive, preventative mental health support for a small cohort of carers at, or close to, crisis.
The requirements for each lot have been developed as a result of feedback from carers, people with dementia, people with mild cognitive impairment (MCI), front-line social care staff, GP’s and providers. It also addresses the priorities and objectives set out in Hertfordshire’s Dementia Strategy 2015-2019.
It is anticipated that significant partnership and collaborative working will be required to deliver this Service successfully to all areas of Hertfordshire.
The Contract will be for an initial term of 2 years, with the option to extend for a further period of up to 36 months. The total annual funding across all 3 lots is approximately 1 457 000 GBP:
Lot 1 — 636 000 GBP;
Lot 2 — 653 000 GBP;
Lot 3 — 168 000 GBP.
The estimated annual range across all 3 Lots is 1 310 000 GBP-1 610 000 GBP.
This procurement is an Open, 1-stage process. Tenderers wishing to take part in this project are invited to ‘express interest’ which will give access to the full procurement documentation in the e-tendering system.
Tenderers should be aware that due to the nature of the Services provided, any Contract, for Lots 1 and 2 and 3, formed as a result of this procurement process shall be executed as a deed and attested under the common seal of the Council. Tenderers should seek independent legal advice on the implications of this prior to submitting their Tender, where appropriate.
Please be aware that TUPE applies.
Please Note: The TUPE Staffing Information for this procurement has been provided along with other documentation for this procurement. TUPE related information must be treated as protected data in accordance with the requirements of the Data Protection Act 1998 and must be kept confidential. By clicking on the View Details button and accessing the documentation for this procurement, Tenderers agree:
a) To undertake to treat the information as confidential and commercially sensitive at all times and take all reasonable steps to prevent any inadvertent disclosure to any third party;
b) That under no circumstances will any of the information be disclosed by your organisation or your personnel to any third party without the Council’s prior consent in writing;
c) That the information supplied will be stored securely and destroyed or returned to the Council, after your Organisation’s bid has been submitted or you decide not to proceed with a tender submission;
d) That you will indemnify the Council for any losses, arising from your breach or breach by any of your personnel of these confidentiality requirements specified above and data protection requirements in relation to TUPE Staffing Information;
e) The requirements above apply whether the supplier uploads a tender response to this procurement or not.

II.1.6)Common procurement vocabulary (CPV)

85300000, 85322000, 98000000, 85320000, 85323000, 98330000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The estimated total range of the Contract is 6 550 000 GBP-8 050 000 GBP and is for the core Contract period (2 years) and also includes the approximate value for extensions (possible 3 years). For the avoidance of doubt, the estimated annual Contract range will be approximately 1 310 000 GBP-1 610 000 GBP. The Contract will be awarded for a core period of 2 years, with the option to extend the Contract up to 3 further years. Please note that the Contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands.
Estimated value excluding VAT:
Range: between 6 550 000 and 8 050 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 1.3.2017. Completion 28.2.2019

Information about lots

Lot No: 1 Lot title: Activity, Information and Infrastructure

1)Short description

To cover the following:
— Single point of access for Lot 1, 2 and 3, with basic advice and information;
— Work with communities, providers and other partners to make services accessible to people with dementia/ memory problems and build community resilience;
— Provide a range of mainly group based, local, community services.

2)Common procurement vocabulary (CPV)

85300000, 85322000, 98000000, 85320000, 85323000, 98330000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Spe

1)Short description

To cover the following:
— Time limited, 1:1 support offered to every person diagnosed with dementia (and their carer);
— Ongoing source of 1:1 support/ advice/ navigation for any carer/ person with dementia/ MCI whose needs cannot be met by Lot 1;
— Pro-actively support carers/ people with dementia identified as ‘high risk’.

2)Common procurement vocabulary (CPV)

85300000, 85322000, 98000000, 85320000, 85323000, 98330000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3 Lot title: Community Dementia Specialist Nurses

1)Short description

Intensive, preventative mental health support for a small cohort of carers at, or close to, crisis.

2)Common procurement vocabulary (CPV)

85300000, 85322000, 98000000, 85320000, 85323000, 98330000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Please refer to the Tender documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please refer to the Tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please refer to the Tender documentation.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

HCC1609020

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

7.11.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Hertfordshire County Council has worked closely with its Districts and Partners to create a joint procurement portal called Supply Hertfordshire. This portal provides an eTendering system which is run by In-Tend.

To access this (procurement opportunity/prior information) please visit: www.supplyhertfordshire.uk and follow the on-screen guidance.

Open Procedure:

This is a 1-stage procurement process. Therefore, if you wish to be considered as a tenderer you must complete and submit a tender by the Closing date and time. Tenders cannot be uploaded after the closing date/time. Any clarifications regarding this opportunity must be raised through Correspondence area in the eTendering system. If you are experiencing problems In-Tend offer a help section which includes a dedicated UK Support Desk which can be contacted via emailsupport@in-tend.com or telephone. +44 (0)114 407 0065 for any website / technical questions. Monday to Friday, 8:30-17:30.

The Council reserves the right at any time to cease the procurement process and not award a contract or to award only part of the opportunity described in this notice. If the Council takes up this right then they will not be responsible for, or pay the expenses or losses, which may be incurred by any tenderer as a result.
The Council undertakes to hold confidential any information provided in the proposal submitted, subject to the Council’s obligations under the law, including the Freedom of Information Act 2000. If the applicant considers that any of the information submitted in the proposal should not be disclosed because of its sensitivity then this should be stated with the reason for considering it sensitive. The Council will then endeavour to consult with the applicant about such sensitive information when considering any request received under the Freedom of Information Act 2000 before replying to such a request.
The Council reserves the right to carry out additional financial checks on all companies tendering for this Contract at any time during the procurement process, to ensure that they continue to meet the Council’s requirements and remain financially viable to perform the Contract.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

See VI.4.2)

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum 10 calendar day (when using electronic means) standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to challenge the decision to award a contract before a contract is executed/signed (as appropriate). The Public Contracts Regulations 2015 (‘Regulations’) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above regulations. Where a contract has not been entered into the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the contract has been entered into the Court has the options to award damages and/or to shorten or order the contract ineffective.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

12.8.2016

 

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