Denbighshire County Council Cemetery Maintenance Contract 2018

Denbighshire County Council Cemetery Maintenance Contract 2018

Denbighshire County Council wish to appoint a supplier to undertake Grounds Maintenance functions comprising of Grass cutting and Strimming.

United Kingdom-Ruthin: Cemetery maintenance services

2018/S 115-261795

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Denbighshire County Council
Wynnstay Road
Ruthin
LL15 1YN
United Kingdom
Contact person: Mark Evans
Telephone: +44 1824712612
E-mail: mark.evans@denbighshire.gov.uk
NUTS code: UKL13
Internet address(es):Main address: www.denbighshire.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0280

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://supplierlive.proactisp2p.com/Account/Login
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://supplierlive.proactisp2p.com/Account/Login

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Denbighshire County Coucil Cemetery Maintenance Contract 2018

Reference number: RFX GSC1000218REQ

II.1.2)Main CPV code

98371111

II.1.3)Type of contract

Services

II.1.4)Short description:

Denbighshire County Council wish to appoint a supplier to undertake Grounds Maintenance functions comprising of Grass cutting and Strimming.

II.1.5)Estimated total value

Value excluding VAT: 275 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKL13
Main site or place of performance:

Denbighshire County Council.

II.2.4)Description of the procurement:

Denbighshire County Council wish to appoint a supplier to undertake Grounds Maintenance functions comprising of Grass cutting and Strimming in the seven cemeteries listed below:

Coed Bell Cemetery, Prestatyn.

Maes Hyfrydd Cemetery, Rhyl.

Rhuddlan Town Cemetery, Rhuddlan.

St Asaph Cemetery, St Asaph.

Denbigh Town Cemetery, Denbigh.

Llanrhydd Cemetery, Ruthin.

Fron Bache Cemetery, Llangollen.

The grass shall be cut on a 3 week cycle between March and October / November each year. The precise start and end dates shall be dependent on the rate of grass growth but it is envisaged that up to 12 cuts per season will be required.

Initially the contract period shall extend from 6.8.2018 to 30.11.2019. However, this may be extended on a yearly basis for a period up to a maximum of 4 additional years.

Each additional year shall commence on the 1st December of each year and end on the last day of November the following year.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 15
This contract is subject to renewal: yes
Description of renewals:

May be extended on a yearly basis for a period up to a maximum of 4 additional years up to November 2023.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 17/07/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 17/07/2018
Local time: 12:00
Place:

Proactis eTendering portal.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the Authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Information provided in Tender on Proactis.

(WA Ref:82802).

VI.4)Procedures for review

VI.4.1)Review body

Denbighshire County Council
Wynnstay Road
Ruthin
LL15 1YN
United Kingdom
Telephone: +44 1824712612Internet address: www.denbighshire.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

15/06/2018

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