Denbighshire Local Bus Service Tenders 2016

Denbighshire Local Bus Service Tenders 2016

Required 7 fully accessible and compliant local buses on 4 local bus routes.

United Kingdom-Denbigh: Transport services (excl. Waste transport)

2015/S 207-376083

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Denbighshire County Council
Caledfryn, Smithfield Road
For the attention of: Angharad Owens
LL16 3RJ Denbigh
UNITED KINGDOM
Telephone: +44 1824706996
E-mail: angharad.owens@denbighshire.gov.uk

Internet address(es):

General address of the contracting authority: denbighshire.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0280

Electronic access to information: www.etenderwales.bravosolution.co.uk

Electronic submission of tenders and requests to participate: www.etenderwales.bravosolution.co.uk

Further information can be obtained from: Denbighshire County Council
Caledfryn, Smithfield Road
For the attention of: Angharad Owens
LL16 3RJ Denbigh
UNITED KINGDOM
Telephone: +44 1824706996
E-mail: angharad.owens@denbighshire.gov.uk
Internet address: www.denbighshire.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Denbighshire County Council
Caledfryn, Smithfield Road
For the attention of: Angharad Owens
LL16 3RJ Denbigh
UNITED KINGDOM
Telephone: +44 1824706996
E-mail: angharad.owens@denbighshire.gov.uk
Internet address: www.denbighshire.gov.uk

Tenders or requests to participate must be sent to: Denbighshire County Council
Caledfryn, Smithfield Road
LL16 3RJ Denbigh
UNITED KINGDOM
Telephone: +44 1824712677
Internet address: www.denbighshire.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Denbighshire Local Bus Service Tenders 2016.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 2: Land transport services [2], including armoured car services, and courier services, except transport of mail
Main site or location of works, place of delivery or of performance: Denbighshire and adjacent counties (also Cheshire).

NUTS code UKL13

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Local Bus Services:
— 1/X1/2 Ruthin — Mold (— Chester);
— 66 Denbigh Town Services/Denbigh — Henllan (— Llannefydd);
— 76 Denbigh — Ruthin — Graigfechan;
— 55 Denbigh — Ruthin — Corwen (— Llangollen).

Note: the authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales athttp://www.sell2wales.gov.uk/search/search_switch.aspx?ID=35457

II.1.6)Common procurement vocabulary (CPV)

60000000, 60112000, 60100000, 60170000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Required 7 fully accessible and compliant local buses on 4 local bus routes. Buses operate for circa 12 hours per day, Mondays to Saturdays (not bank holidays).
Estimated value excluding VAT: 2 100 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Contracts will initially be for 3 years with an option to extend for a further 2.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Local Bus Services

1)Short description

— Services 1/X1/2 Ruthin — Mold (— Chester) (2 vehicles);
— Service 66 Denbigh Town Services/Denbigh — Henllan (— Llannefydd)(1 vehicle);
— Service 76 Denbigh — Ruthin — Graigfechan (2 vehicles);
— Service 55 Denbigh — Ruthin — Corwen (— Llangollen) (2 vehicles).

2)Common procurement vocabulary (CPV)

60100000, 60112000, 60000000

3)Quantity or scope

Each vehicle is tendered as a separate local bus working.
Estimated value excluding VAT: 1 260 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)

5)Additional information about lots

3 year contracts offered for each, with optional extension of 2 further years.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Payment 1 month in arrears.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: DCC’s General Conditions of Contract for Passenger Transport Services.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(6) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
III.2.2)Economic and financial ability

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures;
Potential suppliers will need to answer the quality questionnaires.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Bus/coach operators duly licensed in accordance with the required regulations.
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 75

2. Quality (as shown in the invitation to tender). Weighting 25

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

DCC Local Bus 2016
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

19.11.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 19.11.2015 – 9:00

Place:

Denbighshire.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

All Tender’s should note that for any procurement exercise undertaken under the EU Procurement Regulations then the Authority will incorporate a minimum 10 calendar day standstill period (or 15 days where non-electronic or fax methods are used) at the point that an award decision is communicated to tenderers. The standstill period is expected to end at midnight at the end of the 10th calendar day after the day on which any notice is sent by electronic means to all relevant economic operators, or at midnight at the end of the 15th day after the date on which the notice is sent by any other means. This period is to allow economic operators to query the information provided and/or to challenge any decision made. No award may be made until the standstill period has expired. This is in accordance with the Remedies Directive 2009 — The Public Contracts (Amendment) Regulations 2009 (SI 2009 No 2992).
The award decision notice will specify the criteria for the award of the contract/framework agreement, the reasons for the decision, including the characteristics and relative advantages, the name and score of the successful tender, and will specify when the stand still period is expected to end or the date before which the contracting authority will not conclude the contract/framework agreement. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts (Amendment) Regulations 2009 provide for aggrieved parties who have been harmed or at risk of a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
Any such action must be brought promptly (generally within 3 months).
The court may order the setting aside of the award decision or may order the Contracting Authority to amend any document and may award damages. If a framework agreement has been entered into the Court may make a declaration of ineffectiveness or may order that the duration of any relevant specific contract be shortened and additionally may award damages. The time limit for seeking such a declaration is generally 30 days from notification of the award (either by award decision notification or contract award notice depending upon the circumstances) or otherwise 6 months.
(WA Ref: 35457).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

20.10.2015

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